Committee of the Whole - 15 Feb 2018 - Agenda - Html

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AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, FEBRUARY 15, 2018, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held February 1, 2018

 

2018_02_01_COTW Minutes

 

 

 

 

Presentation

 

 

2.

 

 

2018 Operational Plan

--Jocelyn Jenkyns, Acting City Manager

 

A report providing information and recommendations regarding the 2018 Operational Plan which will form the basis of the Quarterly Progress Reports.

 

Amended: Attachment A

 

Recommendation:  That Council receive this report for information.

 

1_Report_2018 Operational Plan Report

2_Amended_Attachment A_2018 Operational Plan Key Initiatives and Major Capital Projects

3_Presentation_2018 Operational Plan

 

 

[Addenda]

 

 

3.

 

 

Fourth Quarter Operational Plan Progress Report

--J. Jenkyns, Acting City Manager

 

A report providing information and recommendations regarding the City of Victoria's activities and accomplishments on major projects, initiatives, and services contained in the 2015-2018 Strategic Plan and 2017 Financial Plan.

 

Recommendation:  That Council receive this report for information.

 

1_Report_Fourth Quarter Operational Plan Progress Report

2_Attachment A_Q4 Operational Plan Progress Report

3_Attachment B_Grant Program Update

4_Attachment C_Parks Regulation Bylaw Amendments

5_Attachment D_Animal Control Bylaw

6_Attachment E_Victoria Police Department Q4 Report

7_Attachment F_Victoria Police Department Q4 Presentation

8_Attachment G_Q4 Operational Progress Report Presentation

 

 

 

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

4.

 

 

Temporary Use Permit Application No. 00010 for 1040 North Park Street (North Park)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a temporary use permit application to allow for the retail sale of cannabis.

 

Late Item: Correspondence & Presentation

 

Recommendation:  That Council decline Temporary Use Permit Application No. 00010 for the property located at 1040 North Park Street.

 

1_Report_TUP_1040 North Park Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped November 23, 2017

5_Attachment D_Ltr from applicant to Mayor and Council dated Sept 21, 2017

6_Attachment E_Ltr from NPNA Land Use Committee date Dec 10, 2017

7_Late_Correspondence

8_Late_Presentation_1040 North Park

 

 

[Addenda]

 

 

5.

 

 

Rezoning Application No. 00561 for 1725 Cook Street (Fernwood)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a Rezoning application to allow for the retail sale of cannabis.

 

Late item: Correspondence & Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00561 for 1725 Cook Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

 

1_Report_ Rezoning 1725 Cook Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans dated stamped January 25, 2017

5_Attachment D_Letter from applicant to Mayor and Council recieved Nov 4, 2017

6_Attachment E_Ltr from property owner regarding SRW

7_Attachment F_Correspondence

8_Late_Correspondence

9_Late_Presentation_1725 Cook

 

 

[Addenda]

 

 

6.

 

 

Deferred from the COTW February 1, 2018

Development Permit Application No. 000517 for 203, 211 & 335 Harbour Road (Vic West)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendation regarding the proposal to construct a graving dock at the property located at 203, 211 & 335 Harbour Road.

 

Late item: Correspondence

 

Recommendation: That Council authorize the issuance of Development Permit Application No. 000517 for 203, 211 and 335 Harbour Road, in accordance with: 1. Plans date stamped November 23, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements. 3. The Development Permit lapsing two years from the date of this resolution.

 

1_Report_DP 203-335 Harbour Road

2_Attachment A_Subject map

3_Attachment B_Aerial map

4_Attachment C_Plans date stamped September 29, 2017

5_Attachment D_Ltr from applicant to mayor and council dated Sept 29. 2017

6_Correspondence

7_Open House Summary

8_Point Hope Graving Dock Community Engagement Summary

9_Late Correspondence

10_Presentation_203 Harbour Road

 

 

[Addenda]

 

 

7.

 

 

Regional Growth Strategy Bylaw No. 4017 - Referral for Municipal Acceptance

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the approval of the CRD Bylaw No. 4017: 2018 Capital Regional District - Regional Growth Strategy (RGS).

 

Late Item: Presentation

 

Recommendation:  That Council advise the Capital Regional District (CRD) Board that the City of Victoria accepts CRD Bylaw No. 4017 to enact the 2018 Regional Growth Strategy for the Capital Region.

 

1_Report_Regional Growth Strategy Bylaw

2_Attachment A - Summary of RGS Mediation Outcomes

3_Attachment B - RGS Referral Letter

4_Attachment C - 2018 Regional Growth Strategy (Revised)

5_Presentation _Regional Growth Strategy Bylaw

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

8.

 

 

Governance - Amendments to the Council Procedures Bylaw and Request to Address Council Policy

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the implementation of changes to the Council Procedures Bylaw previously authorized Council and to provide additional recommended changes.

 

Recommendation: That Council direct staff to bring forward amendments to the Council Procedures Bylaw and Request to Address Council Policy to implement amendments approved in September 2016 and to include further Council Procedures Bylaw amendments to: 1. Increase electronic participation from the current maximum of two members to four members. 2. Provide further options for indicating voting preference during electronic participation. 3. Remove the 24 hour public posting requirement for new bylaws. 4. Change the Request to Address Council sections to reflect current practices of late registration and five minutes speaking time for all speakers. 5. Include consent agenda provisions for Committee of the Whole and Council Meetings. 6. Permit debate on motions to postpone to a certain time. 7. Enable combining multiple bylaw readings in one motion. 8. Clarify the Notice of Motion section of the agenda to reflect the practice that notice of motions at a Council meeting are given consideration by Council at the next Council meeting, and re-name the Notice of Motion section of the Committee of the Whole agenda to "Council Member Motions".

 

1_Report_Governance

2_Appendix A_Council Procedures Bylaw

3_Appendix B_Request to Address Council Policy

4_Appendix C_speaking at hearing policy

 

 

 

 

9.

 

 

Proclamation "Victoria Co-op Day"

--C. Coates, City Clerk

 

1_Report_Proclamation_Victoria Co-Op Day

2_Appendix A_Proclamation_Victoria Co-Op Day

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

10.

 

 

Proclamation "Tibet Day" March 10, 2018

--C. Coates, City Clerk

 

1_Report_Tibet Day

2_Proclamation_Tibet Day

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

11.

 

 

Right of Way Improvements on Greenways

--Councillors Isitt and Madoff

 

A Council Member motion regarding Right of Way improvements on Greenways.

 

Recommendation: That Council refer the following resolution to staff to report back on the implications at the next Quarterly Update: That staff report to Council with the following information: 1. A list of city blocks and laneways that do not currently have curbs and gutters installed; 2. A proposed process moving forward for right-of-way improvements arising from land use and development applications on these city blocks and laneways.

 

Council Member Motion_Right of Way Improvements on Greenways

 

 

 

 

12.

 

 

City Role in Childcare Solutions

--Mayor Helps

 

A Council member motion regarding a City role in Childcare solutions.

 

Recommendations: That Council: 1. Direct staff to consider Child care as a potential Community Amenity when reviewing the Community Amenity Policy and report back to Council. 2. Direct staff to report back at the next quarterly update on what work would be required to expedite the rezoning process for childcare spaces and/or to amend the Zoning Bylaw to include childcare for up to a certain number of spaces in all zones unless specifically noted otherwise. 3. Encourage the Director of Engineering and Public Works to work with the Sustainable Planning and Community Development department and to use his discretion under the Streets and Traffic Bylaw to be creative and flexible when it comes to allocating public rights of way to provide for temporary pick up and drop off zones adjacent to childcare facilities to avoid need for parking variances where practical.

 

Council Member Motion_Childcare Solutions

 

 

 

 

13.

 

 

Late Item: Making Victoria City Hall a 'Stigma Free Zone'

--Councillor Loveday and Mayor Helps

 

A Council Member Motion regarding the possibility of City Hall becoming a 'Stigma Free Zone'.

 

Recommendation: That Council endorse the idea of City Hall becoming a ‘Stigma Free Zone’ by taking the necessary steps and participating in an evening mental health awareness event tentatively scheduled for March 20th, 2018. And That the City of Victoria include awareness of mental health and other perceived stigmas in support of a healthy workplace culture in the corporate learning needs assessment that the Human Resources Department is conducting in 2018 with guidance and contributions from the Stigma-Free Society.

 

Council Member Motion_Stigma Free Zone

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE FEBRUARY 15, 2018 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(c) labour relations or other employee relations;

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90(1)(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

         Section 90(1)(g) litigation or potential litigation affecting the municipality;

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and

         Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and

         Section 90(1)(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

1.

 

 

Law Enforcement

--C. Coates, City Clerk

 

 

 

 

2.

 

 

Law Enforcement

--C. Coates, City Clerk

 

 

 

 

3.

 

 

Land

--J. Tinney, Director of Sustainable Planning and Community Development

 

 

 

 

4.

 

 

Proposed Municipal Service/Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

5.

 

 

Employee Relations

--J. Jenkyns, Acting City Manager

 

 

 

 

6.

 

 

Late Item (Municipal Objectives)

--J. Jenkyns, Acting City Manager

 

 

[Addenda]

 

 

7.

 

 

Employee Relations

--Mayor Helps

 

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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