Governance and Priorities Committee - 03 Dec 2015 - Agenda - Html

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UPDATED AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF THURSDAY, DECEMBER 3, 2015, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

 

 

 

 

Page

 

 

CALL TO ORDER

 

 

APPROVAL OF THE  AGENDA

 

 

 

Late Item: Amendment to the Closed Agenda - Decision Request Item: ***Land/Intergovernmental Relations

 

MOTION TO CLOSE THE (December 3, 2015) GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC at the call of the Chair (at approximately 12:00 p.m.) that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

 

  •  Section 12(3)(e) The acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.

  •  Section 12(4)(b) The consideration of information received and held in confidence relating to negotiations between the City and a Provincial government or the Federal government or both, or between a Provincial government or the federal government or both and a third party.

 

 

 

 

CONSENT AGENDA

 

 

ADOPTION OF MINUTES

 

 

1.

 

Deferred Minutes from the Meeting held November 5, 2015 (to follow)

 

 

 

2.

 

Minutes from the Special Meeting held November 9, 2015

Late Item: Minutes

 

 

 

 

3.

 

Minutes from the Special Meeting of November 12, 2015

Late Item: Minutes

 

 

 

 

4.

 

Minutes from the Special Meeting of November 20, 2015

Late Item: Minutes

 

 

 

PRESENTATION

 

 

5.

 

Downtown Victoria Business Association - Annual Presentation

--K. Kelly, General Manager of the Downtown Victoria Business Association

Late Item: Presentation

 

A presentation from the Downtown Victoria Business Association requesting approval of the proposed budget.

1_DVBA-Letter Request to Speak at Governance and Priorities Committee

 

2_DVBA-Audited Financial Statements 2014

 

3_LATE ITEM_DVBA_Presentation

 

 

7 - 69

[Addenda]

 

DECISION REQUESTS

 

 

6.

 

Council Appointments

--C. Coates, City Clerk

Late Item: Attachment

 

A report providing Committee with information on expiring external Committee/Board appointments.

1_Council Appointments_Report

 

2_LATE ITEM_Council Appointments to Boards and Committees  2014-18 (approved Dec 2014)_Attachment

 

 

71 - 76

[Addenda]

 

 

7.

 

Downtown Bus Terminal Proposal - 700 block Douglas Street

--F. Work, Director of Engineering & Public Works

Late Item: Correspondence & Presentation

 

A report providing Committee with recommendations on the BC Transit proposal to create a Downtown Bus Terminal.

1_Downtown Bus Terminal Proposal_Report

 

2_LATE ITEM_Downtown Bus Terminal Proposal_Correspondence

 

3_LATE ITEM_Downtown Bus Terminal Proposal_Correspondence

 

4_LATE ITEM_Downtown Bus Terminal Proposal_Presentation

 

 

77 - 104

[Addenda]

 

 

8.

 

Skateboard Regulations - Additional Information

--F. Work, Director of Engineering & Public Works

Late Item: Presentation

 

A report providing Committee with information and recommendations on proposed bylaw amendments to permit the use of skateboards on City roadways.

1_Skateboarding Regulations - Additional Information_Report

 

2_LATE ITEM_Skateboard Regulations_Presentation

 

 

105 - 136

[Addenda]

 

9.

 

Victoria West Park Improvements

--T. Soulliere, Director of Parks, Recreation & Facilities

Late Item: Revised Presentation

 

A report providing Committee with information and recommendations for the Park Improvement Plan for Victoria West Park.

1_Victoria West Park Improvements_Report

 

2_Appendix A_Park Facilities

 

3_Appendix B_Park Improvement Plan

 

4_Appendix C_Summer Engagement Report

 

5_Appendix D_Skate Park Engagement Report

 

6_Appendix E_Fall Engagement Report

 

7_LATE ITEM_Victoria West Park Improvements_Presentation

 

 

137 - 374

[Addenda]

 

10.

 

Development Cost Charges Review

--S. Thompson, Director of Finance

 

A report providing Committee with information on a review of development cost charges.

 

Development Cost Charges Review_Report

 

 

375 - 388

 

11.

 

Service Review Policy

-S. Thompson, Director of Finance

 

A report providing Committee with recommendations on a service review policy.

 

Service Review Policy_Report

 

 

389 - 392

 

12.

 

Proposed Participatory Budget and "My Great Neighbourhood Fund"

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

--S. Thompson, Director of Finance

Late Item: Missing Pages & Presentation

 

A report providing Committee with recommendations on a participatory budget process for 2016 and a policy for Great Neighbourhood Fund applications.

1_LATE ITEM_Proposed Participatory Budget and My Great Neighbourhood Fund_Report

 

2_LATE ITEM_Proposed Participatory Budget and My Great Neighbourhood Fund_Attachments

 

3_LATE ITEM_Proposed Participatory Budget and My Great Neighbourhood Fund-Presentation

 

 

393 - 407

[Addenda]

 

 

13.

 

Proposed Public Use of City Hall and Guidelines

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

 

A report providing Committee with information on a proposed policy for the public's use of City Hall.

 

1_Proposed Public Use of City Hall and Guidelines_Report

 

2_Proposed Public Use of City Hall and Guidelines_Policy

 

3_Proposed Public Use of City Hall and Guidelines_Guidelines

 

 

409 - 431

 

14.

 

Liquor Licence Application - Royal Canadian Legion Public Service Branch 127, 514 Government Street (James Bay Neighbourhood)

--C. Coates, City Clerk

Late Item: Presentation

 

A report providing Committee with recommendations on a Primary Liquor Licence for the Royal Canadian Legion Public Service Branch 127.

1_Liquor Licence Application-Royal Canadian Legion _Report

 

2_Liquor Licence Application-Royal Canadian Legion _Correspondence

 

3_Liquor Licence Application-Info sheet_Types of Liquor Licences in BC

 

14_LATE ITEM_Liquor Licence Application-Royal Canadian Legion_Presentation

 

 

433 - 459

[Addenda]

UNFINISHED BUSINESS

 

 

15.

 

Preliminary Assessment of Imposing a Ban on Single-Use Plastic Bags through City Bylaw (Deferred)

--F. Work, Director of Engineering & Public Works

 

 

 

16.

 

Potential Amendment to the 2015 - 2018 Strategic Priorities:  Motion - Asbestos Control

--J. Tinney, Director of Sustainable Planning & Community Development

--P. Bruce, Fire Chief

Late Item:  Report

 

A report providing Committee with information regarding the resource implications of a review of bylaw regulations relating to asbestos control.

Asbestos Control

 

 

461 - 462

[Addenda]

 

17.

 

Resource Implications of Pedicab Motions

--C. Coates, City Clerk

 

A report providing Committee with information regarding the resource implications of a review of bylaw regulations relating to pedicabs.

 

Resource Implications of Pedicab Motions_Report

 

 

463 - 464

 

18.

 

Heron Cove and Raymur Point Bridge Widths

--T. Soulliere, Director of Parks, Recreation & Facilities

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

--M. Sandhu, Manager of Interdisciplinary Projects

 

A report providing Committee with recommendations on Heron Cove and Raymur Point bridges.

Heron Cove and Raymur Point Bridge Widths_Report

 

 

465 - 468

 

NEW BUSINESS

 

 

19.

 

Motion - McPherson Theatre

--Councillors Isitt &Young

Late Item: Revised Motion

 

A motion requesting staff's advice on potentially resuming the management of the McPherson Playhouse and the costs of theatre operations.

1_LATE ITEM_Motion_McPherson

 

2_CRD 2016 Budget for MacPherson Theatre

 

 

469 - 477

[Addenda]

 

 

19A.

 

Late Item:

McPherson Theatre - Supplemental Correspondence

1_Operation and Management of the McPherson Playhouse - An Overview

 

2_Operation and Management of the McPherson Playhouse - Detailed Briefing Notes

 

3_CRD Bylaw 2685

 

4_Shick Shiner Council Submission

 

 

479 - 494

[Addenda]

 

 

20.

 

Motion - McKenzie Interchange

--Councillors Loveday & Young

Late Item: Revised Report (Attachment and additional Councillor)

 

A motion providing Committee with recommendations regarding the design of the McKenzie Interchange.

LATE ITEM_McKenzie Interchange Motion

 

 

503 - 504

[Addenda]

 

 

21.

 

Motion - Repatriating a Lekwungen Sacred Site

--Mayor Helps, Councillors Alto & Thornton-Joe

 

A motion providing recommendations on a proposal for the Esquimalt and Songhees Nations to use the Checkers Pavilion as a site to build a traditional Long House.

Motion - Repatriating a Lekwugen Sacred Site

 

 

495 - 502

 

REPORTS FOR INFORMATION

 

 

22.

 

Update to Facility Conditions Assessment

--T. Soulliere, Director of Parks, Recreation & Facilities

 

 

A report providing Committee with information on updates to the Facility Conditions Assessment.

1_Update to Facility Conditions Assessment_Report

 

2_Attachment A_Chequers Pavilion - Condition Assessment Report

 

3_Attachment B_1921-1923 Fernwood Road - Condition Assessment Report

 

 

505 - 534

 

23.

 

Public Engagement for Johnson Street Bridge Public Realm Areas

--K. Hamilton, Citizen Engagement & Strategic Planning

Late Item: Report

 

A report providing Committee with information on the outcome of the Johnson Street Bridge Public Realm workshop and recommendations for broader public input.

LATE ITEM_Public Engagement for Johnson Street Bridge Public Realm Areas_Report

 

 

535 - 536

[Addenda]

 

 

24.

 

Late Item: Honours Ceremony

--Councillor Thornton-Joe

 

Information from the 2015 Victoria Police Department Honours Ceremony.

LATE ITEM_Honours Ceremony Overview

 

 

537 - 538

[Addenda]

 

 

MOTION TO CLOSE THE (December 3, 2015) GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

         Section 12(3)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the City or another person appointed by the City.

         Section 12(3)(b) Personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity.

         Section 12(3)(e) The acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.

         Section 12(3)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

         Section 12(4)(b) The consideration of information received and held in confidence relating to negotiations between the City and a Provincial government or the Federal government or both, or between a Provincial government or the Federal government or both and a third party.

 

CLOSED MEETING

 

 

ADOPTION OF THE CLOSED MINUTES

 

 

25.

 

Minutes from the Closed Meeting held November 5, 2015

 

 

 

DECISION REQUEST

 

 

26.

 

Land\Legal Advice

--C. Coates, City Clerk

--T. Zworski, City Solicitor

Late Item:  Report

 

 

 

 

27.

 

Committee Appointments - Advisory Design Panel

Late Item: Additional Applicant & Summary of Applicants Attachment

 

 

 

 

28.

 

Committee Appointments - Art in Public Places Committee

 

 

 

 

29.

 

Committee Appointments - Greater Victoria Public Library Committee

 

 

 

 

30.

 

Committee Appointments - Heritage Advisory Panel

Late Item: Additional Applicants & Summary of Applicants Attachment

 

 

 

 

31.

 

Committee Appointments - Victoria Family Court and Youth Justice Committee

 

 

 

 

32.

 

***Late Item: Land/Intergovernmental Relations (Verbal)-in reference to the proposed amendment to the agenda

--J. Tinney, Director of Sustainable Planning & Community Development

Late Item: Presentation

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

ADJOURNMENT

 

 

 

 

 

 

 

 

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