Governance and Priorities Committee - 17 Sep 2015 - Agenda - Html

Cover Image

 

AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF SEPTEMBER 17, 2015, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

 

 

 

Page

 

 

CALL TO ORDER

 

 

APPROVAL OF THE  AGENDA

 

 

CONSENT AGENDA

 

 

ADOPTION OF MINUTES

 

 

1.

 

Minutes from the Regular Meeting held September 3, 2015 

2015_09_03_GPC_Minutes

 

 

5 - 15

 

AWARD PRESENTATION

 

 

2.

 

International Association of Public Participation

 

Presented to the City of Victoria by the International Association for Public Participation (IAP2), the Canada Core Values Award is given in the category "Foundations for Success".

Letter of Recognition - City of Victoria - Organization of the Year

 

 

17 - 18

 

DECISION REQUESTS

 

 

3.

 

Johnson Street Bridge, David Foster Harbour Pathway and Janion Development Interface

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item:  Presentation

 

A report providing Council with information on the interface between the new Johnson Street Bridge, the Janion Development and the David Foster Harbour Pathway.

1_Johnson Street Bridge_Janion Development & David Foster Pathway Interface Report

 

2_Johnson Street Bridge_David Foster Pathway and Janion Interface_Presentation

 

 

19 - 33

 

[Addenda]

 

4.

 

City of Victoria Protocol Program

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item:  Presentation

 

A report informing Council of the City's protocol activities, current practices & procedures, and providing an opportunity to give direction on future protocol activities.

1_Protocol Program Report

 

2_Protocol Program Report_Presentation

 

 

35 - 48

 

[Addenda]

 

5.

 

Update on Open Government Initiatives

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item:  Presentation

 

A report providing Council with information on progress in the area of Open Government since adopting the Open Government Through Open Data policy, and making recommendations to further this objective.

1_Update on Open Government Initiatives Report

 

2_Update on Open Government Initiatives Report_Presentation

 

 

49 - 75

 

[Addenda]

 

6.

 

Options for Developing a Youth Engagement Strategy

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item:  Presentation

 

A report recommending the development of a youth engagement strategy.

1_Options for a Youth Engagement Strategy

 

2_Options for a Youth Engagement Strategy_Presentation

 

 

77 - 101

 

[Addenda]

 

7.

 

Proposed Amendments to the Financial Sustainability Policy

--S. Thompson, Director of Finance

Late Item:  Presentation

 

 

A report that reviews the Financial Sustainability Policy and recommends amendments to the policy.

1_Proposed Amendments to the Financial Sustainability Policy

 

2_Proposed Amendments to the Financial Sustainability Policy_Presentation

 

 

103 - 130

 

[Addenda]

 

8.

 

Lessons Learned from Implementing the City's New Grant Process and Direction Regarding Potential Changes to the Policy

--S. Thompson, Director of Finance

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item:  Presentation

 

A report outlining lessons learned implementing the City's new grant process and seeking direction regarding potential changes to the policy before the 2016 intake.

1_Lessons Learned_New Grant Process

 

2_Lessons Learned_New Grant Process_Presentation

 

 

131 - 171

 

[Addenda]

 

9.

 

Liquor Licence Application - Northern Quarter Restaurant - 1724 Douglas Street

--R. Woodland, Director of Legislative & Regulatory Services

Late Item:  Correspondence

 

A report recommending support for the patron participation entertainment & extended hours application for the Northern Quarter Restaurant at 1724 Douglas Street.

1_Liquor Licence Application_Northern Quarter

 

2_Liquor Licence Application_Northern Quarter_Correspondence

 

 

173 - 202

 

[Addenda]

 

10.

 

Update on Regulations for Medical Marijuana-Related Businesses 

--R. Woodland, Director of Legislative & Regulatory Services

Late Item:  Report

 

A report updating Council on the work underway to develop regulations for medical marijuana-related businesses.

Update on Regulations for Medical Marijuana-Related Businesses

 

 

203 - 212

 

[Addenda]

 

11.

 

720 Belleville Street - Renewal of Lease

--R. Woodland, Director of Legislative & Regulatory Services

 

A report seeking Council approval to renew a three-year lease at 720 Belleville Street with the Canadian Pacific Lawn Bowling Club.

720 Belleville Street_Renewal of Lease

 

 

213 - 221

 

12.

 

2015 Watermain Replacement Budget Adjustments

--J. Paul, Assistant Director, Engineering

 

A report providing Council with information regarding an increase in the budget for a watermain replacement project on Rockland Avenue.

Watermain Replacement Budget Adjustment

 

 

223 - 224

 

NEW BUSINESS

 

 

13.

 

Councillor Overview of Current Issues

 

An opportunity for Council to provide updates on community affairs.

 

 

 

14.

 

Motion - Regional Housing First Strategy

--Councillor Isitt, Councillor Loveday & Mayor Helps

Late Item:  Appendix 2 Correspondence

 

A motion in support of a Regional Housing First Strategy to work with various agencies and partners to develop and implement a plan for new housing units.

1_Motion_Regional Housing First Strategy

 

2_Motion_Regional Housing First Strategy_Appendix 1

 

3_Motion_Regional Housing First Strategy_LATE Correspondence

 

 

225 - 274

 

[Addenda]

 

15.

 

Motion - Victoria Micro Housing Society Interim Funding

--Councillor Alto & Mayor Helps

 

A motion requesting Council allocate interim funding to support the actions of the Victoria Micro Housing Society.

Motion_VMHS Interim Funding

 

 

275 - 276

 

15A.

 

Late Item:

Motion - Advocacy to End Trophy Hunting

--Councillor Thornton-Joe & Councillor Isitt

 

A motion proposing letters be sent to the Provincial & Federal Governments requesting legislation be introduced to prohibit trophy hunting.

1_LATE Motion_Advocacy to End Trophy_Hunting

 

2_LATE Motion_Advocacy to End Trophy Hunting_Correspondence

 

 

277 - 284

 

[Addenda]

 

 

MOTION TO CLOSE THE SEPTEMBER 17, 2015, GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

         Section 12(3)(e) The acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City. 

         Section 12(3)(g)  Litigation or potential litigation affecting the City.

         Section 12(3)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

 

CLOSED MEETING

 

 

CONSENT AGENDA - CLOSED MEETING

 

 

ADOPTION OF THE CLOSED MINUTES

 

 

16.

 

Minutes from the Regular Closed Meeting held September 3, 2015

 

 

 

DECISION REQUESTS

 

 

17.

 

Land Disposition / Fire Hall No. 1

--S. Thompson, Director of Finance

 

 

 

18.

 

Legal Advice 

--T. Zworski, City Solicitor

Late Item:  Report

 

 

 

19.

 

Land / Lease of City Office Space

--T. Soulliere, Director of Parks & Recreation

 

 

 

20.

 

New Lease / 740 Douglas Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

21.

 

Late Item:

Legal Advice

--T. Zworski, City Solicitor

 

 

 

22.

 

Late Item:

Legal Advice

--T. Zworski, City Solicitor

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

ADJOURNMENT

 

 

No Item Selected