Committee of the Whole - 20 Jul 2017 - Agenda - Html

Cover Image

 

UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, JULY 20, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

Workshop

 

 

1.

 

 

DEFERRED TO AUGUST 10, 2017

Risk Management Approach: Crystal Pool and Wellness Centre Replacement Project (Report to Follow)

--T. Soulliere, Director of Parks, Recreation and Facilities

 

 

[Addenda]

 

 

LAND USE MATTERS

 

 

2.

 

 

Development Permit with Variances Application No. 00036 for 1479 Fort Street (Rockland)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the Development Permit Application to increase the number of self-contained units within the rental apartment from eight to nine for the property located at 1479 Fort Street.

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of a Development Permit Application No. 00036 for 1479 Fort Street, in accordance with: 1. Plans date stamped June 8, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Reduce the required parking stalls from twelve to six, increasing the existing non-conformity by two stalls. ii. Reduce the setback from a street for an accessory building from 7.50m to 6.47m. iii. Reduce the separation space between an accessory building and the principle building from 2.40m to 1.50m. 3. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_DPwV 1479 Fort Street

2_Attachment_Subject Map

3_Attachment_Aerial Map

4_Attachment_Plans dated June 8, 2017

5_Attachmnet_Letter from Applicant to Mayor

 

 

 

 

3.

 

 

Development Variance Permit Application No. 00193 for 1421 Fairfield Road (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposed Development Variance Permit Application to subdivide the existing lot and construct three single-family dwellings.

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: “That Council authorize the issuance of development Permit application No. 00193 for 1421 Fairfield Road, in accordance with: 1. Plans date stamped June 23, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: Proposed Lot F: a. Part 1.2.5 (a): Reduce the front setback from 7.5m to 6.2m; b. Part 1.2.5 (b): Reduce the rear setback from 7.5m to 3.5m. 3. The Development Permit lapsing two years from the date of this resolution. This authorization is conditional on the property being subdivided into three strata lots generally in accordance with the subdivision application dated April 29, 2016.”

 

1_Report_Development Variance Permit 1421 Fairfield Rd

2_Attachment_Subject Map

3_Attachment_Aerial Map

4_Attachment_Plans date stamped June 23, 2017

5_Attachment_Ltr from applicant to Mayor and Council dated April 24, 2017

6_Attachment_September 8, 2016 Council Meeting Minutes

7_Attachment_Ltr from the Fairfield Gonzales CALUC, dated May 19, 2017

 

 

 

 

4.

 

 

Development Permit with Variances Application No. 00033 for 1421 Fairfield Road (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a Development Permit with Variances Application for two panhandle lots required for the subdivision of the property.

 

(For attachments see Item No. 4)

 

Recommendation: That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 00033 for 1421 Fairfield Road, in accordance with: 1. Plans date stamped June 23, 2017. 2. Development meeting all Zoning Regulation requirements, except for the following variances: Proposed Lot D: I. Schedule H(3)(a): Increase the height from 5.00. to 6.66m. ii. Schedule H(3)(a): Increase the number of storeys from 1 to 1.5. Proposed Lot E: i. Schedule H(3)(a): Increase the height from 5.00m to 7.01m. ii. Schedule H(3)(a): Increase the number of storeys from 1 to 1.5. 3. The Development Permit lapsing two years from the date of this resolution. This authorisation is conditional on the property being subdivided into three strata lots generally in accordance with the subdivision application dated April 29, 2016.

 

1_Report_Development Permit with Variances 1421 Fairfield Rd

 

 

 

 

 

STAFF REPORTS

 

 

5.

 

 

Enforcement Update on Cannabis-Related Businesses

--C. Coates, City Clerk

 

A report providing information on enforcement processes with respect to gaining compliance with cannabis-related businesses.

 

Recommendation: That Council receive this report for information.

 

1_Report_Enforcement Update on Cannabis-Related Businesses

2_Attachment_Cannabis-Related Business Regulation Bylaw

 

 

 

 

6.

 

 

Urban Deer

--C. Coates, City Clerk

 

A report providing information and recommendations regarding an update on the status of urban deer management strategies within the region, funding opportunities, and implications of examining the problem in Victoria.

 

Late item: Presentation

 

Recommendation: That Council receive this report for information

 

1_Report_Urban Deer

2_Appendix A Lessons Learned_Oak Bay Deer Management Pilot

3_Late_Presentation_Urban Deer

 

 

[Addenda]

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

7.

 

 

Endorsing the We Speak Translate project and training City of Victoria Frontline Staff

--Councillor Loveday and Mayor Helps

 

A Council Member motion providing information and recommendations regarding the We Speak Translate program.

 

Late Item: Appendix

 

Recommendations: 1. That Council endorse the We Speak Translate program and that the Mayor writes to partner municipalities in the CRD to inform them of the We Speak Translate program. 2. That the We Speak Translate initiative be brought forward to the South Island Prosperity Project as part of the Smart South Island Plan soon getting underway. 3. That Council and all staff in the Engagement Department receive the 45 minute training as soon as practicable. 4 That Council direct staff to report back at the next Quarterly Update on the implications of the Human Resources Department coordinating with the Intercultural Association to have the ICA provide 45-minute We Speak Translate training sessions to all frontline service delivery staff.

 

1_Report_We Speak Translate Motion

2_Late_Appendix_Google We Speak Translate ICA summer trainings.2017

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE JULY 20, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(c) labour relations or other employee relations;

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

1.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

2.

 

 

Late Item: Employee Relations

--Mayor Helps

 

 

[Addenda]

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

No Item Selected