UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, OCTOBER 19, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

APPROVAL OF AGENDA

CONSENT AGENDA

READING OF MINUTES

1.

DeferredMinutes from the meeting held September 21, 2017

Presentation

2.

Johnson Street Bridge Quarterly Update

--J. Huggett, Project Director for the Johnson Street Bridge Replacement Project

A report providing information regarding a quarterly update on the progress towards to the Johnson Street Bridge Replacement Project.

Late Item: Revised Appendix C & Revised Presentation

Recommendation: That City Council receive this report for information.

1_Report_Johnson Street Bridge Replacement Project Quarterly Update

2_Appendix A_Project Budget

3_Appendix B_Project Completion Contingency

4_REVISED_Appendix C_Project Schedule

5_REVISED_Presentation

UNFINISHED BUSINESS

3.

Strategic Plan Grant-Program - External Grant Review Committee Recommendations on Policy and Process

--C. Coates, City Clerk

--S. Thompson, Director of Finance

A report providing information and recommendations regarding the External Grant Review Committees recommendations.

Recommendation:That Council direct staff to: 1. Amend the Strategic Plan Grant policy, application process, application form and review process recommended by the External Grant Review Committee as follows: a. Policy: i. Deem capital requests ineligible ii. Limit organizations to a maximum of 3 consecutive grants for the same purpose iii. Limit applications to initiatives that are based in the City of Victoria, or the portion of the activity that takes place in the City of Victoria iv. Add the following assessment criteria: 1. Strength of organization 2. Evidence of need 3. Community impact 4. Feasibility b. Application process: i. Implement an annual weighting of the eligible Strategic Plan objectives by Council to inform potential applicants of Council's priorities for the year. ii. Specify a consistent timeline for the granting process 1. Council's weighting of Strategic Plan Objectives- October 2. Application intake open- November 15 3. Application deadline- January 31 4. External Grant Review Committee recommendations to Council - April 30 5. Project period- July 1 to June 30 6. Recruit two new members for the External Grant Review Committee - August 7. Project evaluation reports to City- September 30 8. External Grant Review Committee reviews evaluation reports for the prior year- January 31 iii. Update the Grant page on the City's website clearly outlining eligibility criteria, Council weighting of strategic priorities, assessment criteria, the range and average of awards in previous years, encourage diverse fundingsources, provide links to Grant Writing Handbook and "Other Funding Sources" from the Victoria Foundation's website iv. As part of the application package, clearly state the largest and average awarded amounts from the prior year c. Application form and reporting: i. Only list the strategic objectives that have been weighted by Council ii. Only allow applicants to pick one strategic objective that best fits their application iii. Add assessment  riteria for strength of organization, evidence of need, community impact and feasibility iv. Restrict the length of applications (character count, and no supplementary pages) v. Establish consistent submission format/number of documents vi. Refine the budget template and clarify requirements vii. Require that grant applications include key objectives, how they plan to measure success, and also reporting back on how the applicant met the objectives viii. Clearly outline the maximum 3 consecutive grants for the same purpose d. Review process i. Continue using Council weighted strategic plan objectives ii. Continue using the assessment criteria (strength of organization, evidence of need, community impact and feasibility) iii. Continue using the evaluation matrix developed by the External Grant Review Committee iv. Maintain a five member Committee, but add overlapping terms 2. Amend the Term of Reference for the External Grant Review Committee to provide for rotating membership with overlapping terms starting for the 2018 granting year. a. Three members for two cycle terms b. Two members for a one cycle term, with annual recruitment to replace these two members c. The two outgoing members to be responsible for evaluating reports from current year grant recipients.

1_Report_Strategic Plan Grant-Program - External Grant Review Committee Recommendations on Policy and Process

2_Appendix A_External Grant Review Committee Recommendations

3_Appendix B_External Grant Review Committee Terms of Reference

4_Appendix C_April 23, 2015 and June 4, 2015 GPC reports Summary of Public Input o

10:19 AM  "SHAKEOUT" EXERCISE

LAND USE MATTERS

4.

Rezoning Application No. 00569 for 540 Discovery Street and 2000 & 2010 Government Street (Rock Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to amend the existing M-G-3 Zone, Government Light Industrial 3 District, by adding "brewpub" as a permitted use in the zone.

Late Item: Presentation

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00569 for 540 Discovery Street and 2000 & 2010 Government Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

1_Report_REZ 00569_540 Discovery Street and 2000 & 2010 Government Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Parking Study

7_Attachment F_CALUC Comments

8_LATE_Presentation

5.

Development Permit with Variances Application No. 00044 for 540 Discovery Street (Rock Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to reduce the required number of parking

spaces from 45 to 5 and a loading zone dimension as well as vary the signage requirements for a projecting sign to facilitate the construction of a new brewpub.

See Rezoning Application Item Above for Attachments

Recommendation:That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 005569, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 00044 for 540 Discovery Street and 2000 & 2010 Government Street, in accordance with: 1. Plans date stamped July 13, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Part 7.45, Section 4(1): reduce the width of access at the street from 5m to 4.36m; ii. Schedule C, Section C and D: reduce the required number of parking spaces from 45 to 5; iii. Sign Bylaw No. 14-097, Part 4, Section 18(4): to allow the sign to project above and over the wall to which it is attached; iv. Sign Bylaw No. 14-097 Part 4 Section 18(7): increase the width of a projecting sign at its base from 0.40m to 0.58m; 3. The Development Permit lapsing two years from the date of this resolution. 4. Register a Section 219 Covenant on the property located at 513 Pembroke Street to secure this lot for employee parking from the brewery located at 540 Discovery and 2000/2010 Government Street.

DPV 00044_540 Discovery Street and 2000&2010 Government Street

6.

Rezoning Application No. 00597 for 737 Belton Avenue and 1137 Dominion Road (Victoria West)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to construct a small lot house.

Late Item: Presentation

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00597 for 737 Belton Avenue and 1137 Dominion Road, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

1_Report_REZ 00597_737 Belton Avenue and 1137 Dominion Road

2_Attachment A_Subject Map

3_Attachment B_Aerial Maps

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Small Lot House Rezoning Petition

7_Attachment F_Letter from Method Engineering & Building Services

8_LATE_Presentation

7.

Development Permit with Variances Application for 737 Belton Avenue and 1137 Dominion Road

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to subdivide the property and create two

small lots with a new building on the eastern lot, and retention of the existing building on the western lot.

See Rezoning Application Item Above for Attachments

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, and after the Public Hearing for Rezoning Application No. 00597, if it is approved, consider the following motion: "That Council authorize the issuance of a Development Permit Application for 737 Belton

Avenue and 1137 Dominion Road, in accordance with: 1. Plans date stamped July 24, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Lot B: reduce the front setback from 6.0m to 4.24m; ii. Lot B: reduce the rear setback from 6.0m to 4.65m; and, iii. Lot B: reduce the east side setback from 2.4m to 2.15m. 3. The Development Permit lapsing two years from the date of this resolution.

DPV_737 Belton Avenue and 1137 Dominion Road

8.

Temporary Use Permit with Variances Application No. 00002 for 514 Government Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to formalize the use of the property by the Legion.

Late Item: Correspondence & Presentation

Recommendation:That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Temporary Use Permit Application No. 00002 for 514 Government Street, in accordance with: 1. Plans date stamped July 13, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. reduce the required amount of parking from ten stalls to one. 3. The Development Permit lapsing two years from the date of this resolution.

1_Report_TUPwV 00002_514 Government Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Parking Agreement Letter

7_LATE_Correspondence

8_LATE_Presentation

9.

Rezoning Application No. 00557 for 2616-2626 Douglas Street (Burnside)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council defer the proposed development outlined in Rezoning Application No. 00557 for 2616-2626 Douglas Street until after the Public Hearing for Rezoning Application No. 00533 for 603 Gorge Road East.

1_Report_REZ 00557_2616-2626 Douglas Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_LATE_Presentation

10.

Rezoning Application No. 00575 for 1625 Quadra Street (North Park)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council decline Rezoning Application No. 00575 for the property located at 1625 Quadra Street.

1_REZ 00575_1625 Quadra Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_LATE_Presentation

11.

Rezoning Application No. 00576 for 425 Oswego Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to create a two and a half storey, single-family dwelling on an existing undersized lot.

Late Item: Correspondence & Presentation

Recommendation:That Council decline Rezoning Application No. 00576 for the property located at 425 Oswego Street.

1_REZ 00576_425 Oswego Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_CALUC Comments

7_Attachment F_Correspondence

8_Attachment G_Small Lot Housing Rezoning Summary

9_Correspondence

10_LATE Correspondence

11_LATE_Presentation

12.

Late Item:Development Permit Application No. 000514 for 425 Oswego Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to create a two and a half storey, single-family dwelling on an existing undersized lot.

Recommendation:That Council decline DP Application No. 000514 for the property located at 425 Oswego Street.

1_Report _DP 000514_425 Oswego Street

2_Attachment A_Plans

13.

Land Use Contract Discharge for 875 and 877 North Park Street (Rezoning Application No. 00568)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to add three new affordable rental dwelling units in the existing apartment building, which currently contains 158 subsidized affordable rental dwelling units for seniors.

Recommendation:That Council instruct staff to prepare the necessary Land Use Contract Discharge Bylaw in order to authorize the proposed development for 875 and 877 North Park, that first and second reading of the Land Use Contract Discharge Bylaw be considered by Council and a Public Hearing date be set subject to the preparation and execution of a Housing Agreement to ensure that the rental units remain rental in perpetuity to the satisfaction of the City Solicitor.

1_Report_LUC Discharge for 875 and 877 North Park Street (REZ No. 00568)

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Parking Analysis

7_Attachment F_Land Use Contract

14.

Development Permit with Variances Application No. 00050 for 875 and 877 North Park

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to vary the required number of parking spaces from 84 to 52 and carry out some minor exterior alterations to the existing apartment building.

See Land Use Contract Discharge Application Item Above for Attachments

Recommendation:That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Land Use Contract Discharge Application (Rezoning Application No. 00568,) if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 00050 for 875 and 877 North Park, in accordance with: 1. Plans date stamped August 2, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the

following variances: i. Schedule C, Part A (10): reduce the required number of parking spaces from 84 to 52 parking spaces. 3. The Development Permit lapsing two years from the date of this resolution."

DPV 00050_875 and 877 North Park

15.

Victoria Housing Reserve Fund Application  for the Fairfield Hotel at 1601-1609 Douglas Street (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application for an affordable housing project located at 1601-1609 Douglas Street.

Late Item: Presentation

Recommendation:That Council approve a Victoria Housing Reserve Fund grant to Pacifica Housing Advisory Association in the amount of $500,000 ($250,000 now and $250,000 in five years) to assist in the retention of 62 units of no/low income housing at the Fairfield Hotel, located at 1601-1609 Douglas Street, subject to the following conditions: 1. The grant will be eligible for payment to the applicant, Pacifica Housing Advisory Association, upon approval by Council and once the Housing Reserve Fund Housing and Grant Agreements have been executed with the City of Victoria, and would be dispersed in two parts: $250,000 upon grant signing, and the remaining $250,000 in five years (60 months). 2. Should Pacifica Housing Advisory Association cease operations of the Fairfield, any remaining portion of the grant is to be repaid to the City of Victoria at a pro-rated amount reflective of the months remaining in the lease, to be outlined in the housing agreement. 3. Pacifica Housing Advisory Association will ensure that the City of Victoria is identified as

a contributor on publications, documents, and public events related to the project. 4. Upon project completion, Pacifica Housing Advisory Association will submit a final report to the Sustainable Planning and Community Development Department, which will include tenant relocation plans.

1_Report_Victoria Housing Reserve Fund Application_1601-1609 Douglas Street

2_Attachment 1_June 15 Staff ReportVHRF Updates

3_Attachment 2_Updated VHRF Guidelines

4_Attachment 3_Application to the Victoria Housing Reserve Fund

5_Attachment 4_Completed VHRF Application Form

6_Attachment 5_Letter to Mayor and Council

7_Attachment 6_Project Eligibilty Evaluation Form

8_Attachment 7_Proposed 10 Year Operating Budget

9_LATE_Presentation

STAFF REPORTS

16.

Active Transportation Advisory Committee - Motions for Consideration

--F. Work, Director of Engineering & Public Works

A report providing information and recommendations from the Active Transporation Advisory Committee.

Recommendation:That Council direct staff to: 1. Write to the Province of BC to request their review and comments related to any potential amendment of the Motor Vehicle Act to allow the use of wheel-chairs and mobility scooters in protected bike lanes. 2. Continue the analysis and development of car share, transportation demand management strategies, as part of the development of the City's Sustainable Mobility Strategy, to include consideration of the following specifics: • Car share parking management best-practice, and • City corporate car share program opportunities.

Active Transportation Advisory Committee-Motions for Consideration

17.

Proclamation "CRPS/RSD Awareness Day" - November 6, 2017

1_Report_Proclamation CRPSRSD Awareness Day, November 6, 2017

2_Appendix A_Proclamation_CRPS RSD Awareness Day

3_Appendix B_List of Previously Approved Proclamations

NOTICE OF MOTIONS

NEW BUSINESS

Workshop

18.

Council Workshop - Draft Victoria West Neighbourhood Plan

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding the draft Victoria West Neighbourhood Plan.

Late Item:Correspondence& Presentations

Recommendation:That Council: 1. Direct staff to consider feedback from Council and the community and prepare a final proposed Victoria West Neighbourhood Plan. 2. Refer the draft Victoria West Neighbourhood Plan and associated Design Guidelines to the Advisory Design Panel for comment.

1_Report_Council Workshop - Draft Victoria West Neighbourhood Plan

2_Attachment A_Victoria West Draft Neighbourhood Plan

3_Attachment B_Vic West Draft Plan Engagement Summary of Feedback on Draft Plan

4_Attachment C_Vic West Draft Plan Survey Report October 2017

5_Attachment D_Feedback from events

6_Attachment E_Vic West Draft Plan Correspondence

7_LATE_Correspondence

8_LATE_Presentation

9_LATE_Presentation_Maps

ADJOURNMENT OF COMMITTEE OF THE WHOLE

CONVENE COUNCIL MEETING

MOTION TO CLOSE THE OCTOBER 19, 2017 COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

•         Section 90 (1)(a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

•         Section 90 (1)(e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

•         Section 90 (1)(f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

•         Section 90 (1)(i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

APPROVAL OF CLOSED AGENDA

READING OF CLOSED MINUTES

UNFINISHED BUSINESS

CORRESPONDENCE

NEW BUSINESS

1.

Appointments to the Active Transportation Advisory Committee

--C. Coates, City Clerk

2.

Land

--P. Rantucci, Head of Strategic Real Estate

3.

Legal Advice

--T. Zworski, City Solicitor

4.

Late Item:Law Enforcement

--C. Coates, City Clerk

5.

Late Item:Law Enforcement

--C. Coates, City Clerk

CONSIDERATION TO RISE & REPORT

ADJOURNMENT