AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF JUNE 18, 2015

(8:00 A.M. CLOSED MEETING)

PUBLIC MEETING AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Page

CALL TO ORDER

MOTION TO CLOSE THE JUNE 18, 2015 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

•         Section 12(3)(c)  Labour Relations or employee relations.

CLOSED MEETING

1.

Personnel

--J. Jenkyns, Deputy City Manager

PUBLIC MEETING

APPROVAL OF THE  AGENDA

CONSENT AGENDA

ADOPTION OF MINUTES

2.

Minutes from the Special Meeting held April 9, 2015

2A.

Late Item:

Minutes from the Regular Meeting held June 4, 2015

DECISION REQUESTS

3.

Proposed Next Steps Regarding a Potential James Bay Neighbourhood Library Branch

--S. Thompson, Director of Finance

A report outlining proposed next steps for a potential James Bay Neighbourhood Library Branch.

Proposed Next Steps Regarding a Potential James Bay Neighbourhood Library Branch.PDF

5 - 17

4.

Lessons Learned from the 2015 Financial Plan Process & Proposed 2016 Financial Plan Process

--S. Thompson, Director of Finance

A report outlining lessons learned in developing and implementing the new financial planning process for 2015 and seeking direction on the 2016 financial planning process.

1.  Lessons Learned - Financial Plan Process.pdf

2.  Lessons Learned_Presentation.pdf

19 - 39

5.

Construction and Sales Trailers on City Streets - Policy

--B. Dellebuur, Acting Assistant Director of Transportation & Parking Services

A report providing information on the City's policy for permitting construction trailers in the City's right-of-way. 

Construction & Sales Trailers on City Streets - Policy.pdf

41 - 42

NEW BUSINESS

6.

Motion - Walk on Week - October 5 - 11, 2015

--Mayor Helps, Councillors Isitt & Loveday

A motion proposing that Council provide in-kind support for the Walk on Week (WOW) on Monday, October 5. 

Walk on Week - October 5-11, 2015.PDF

43 - 44

MOTION TO CLOSE THE JUNE 18, 2015 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

•         Section 12(3)(e)  The acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.

•         Section 12(3)(i)  The receipt of advice that is subject to solicitor-client privilege including communications necessary for that purpose.

Section 12(3)(k)  Negotiations and related discussions respecting the proposed provision of a City service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public

CLOSED MEETING

CONSENT AGENDA - CLOSED MEETING

ADOPTION OF THE CLOSED MINUTES

7.

Minutes from the Regular Closed Meeting held May 21, 2015

DECISION REQUESTS

8.

Land / Easement Under Bay Street

--R. Woodland, Director of Legislative & Regulatory Services

9.

Proposed Municipal Service / Municipal Mutual Aid

--P. Bruce, Fire Chief

10.

Late Item:

Legal Advice

--Mayor Helps and Councillor Madoff

CONSIDERATION TO RISE & REPORT

ADJOURNMENT