Governance and Priorities Committee - 22 Jan 2015 - Agenda - Html

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AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF JANUARY 22, 2015, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

 

 

 

Page

 

CALL TO ORDER

 

 

APPROVAL OF THE  AGENDA

 

 

CONSENT AGENDA   (CA)

 

 

ADOPTION OF MINUTES

 

 

1.

 

Minutes from the Regular Meeting held December 18, 2014   CA

 

 

 

2.

 

Minutes from the Special Meeting held December 18, 2014   CA

 

 

 

3.

 

Minutes from the Special Meeting held January 8, 2015   CA

Late Item:  Minutes

 

 

 

 

DELEGATION

 

 

4.

 

Downtown Victoria Business Association

--K. Kelly, General Manager

 

A presentation from the DVBA and to approve their proposed 2015 budget, in accordance with City and DVBA bylaws.

 

DVBA.pdf

 

DVBA PPT.pdf

 

7 - 79

 

PRESENTATION

 

 

5.

 

Johnson Street Bridge Quarterly Update

--D. Kalynchuk, Director of Engineering & Public Works

 

To provide an update on the status of the Johnson Street Bridge Replacement Project

 

Johnson Street Bridge.pdf

 

Johnson Street Bridge PPT.pdf

 

81 - 128

 

DECISION REQUESTS

 

 

6.

 

Councillor Liaison Appointments   CA

--Mayor Helps

 

A motion that proposes Councillor Liaison Appointments.

 

Councillor Liaison Appointments.pdf

 

129 - 130

 

7.

 

Adoption of the Terms of Reference for Neighbourhood Liaisons   CA

--Mayor Helps

 

A motion that proposes adoption of proposed Terms of Reference for Councillor Neighbourhood Liaisons.

 

TOR_Councillor Neighbourhood Liaison.pdf

 

131 - 134

 

8.

 

Alignment of Upcoming Strategic Planning and Financial Planning Processes

--K. Hamilton, Director of Civic Engagement & Strategic Planning

 

A report to update Committee on the upcoming strategic planning process and how it coincides with the City's financial planning.

 

Aligning Upcoming Strategic and Financial Planning.pdf

 

135 - 136

 

9.

 

Overview of Compilation of Capital Project Reports/Facilities Assessment Request

--J. Johnson, City Manager

 

A report to provide an overview of reports for three priority infrastructure projects:  Fire Hall # 1, Crystal Pool and Point Ellice Bridge.

 

Overview of Capital Project Reports.pdf

 

137

 

10.

 

Market Sounding for Fire Department Headquarters:  Fire Station # 1

--P. Bruce, Fire Chief

 

A report advising Committee of a market sounding initiative that will gauge the community's interest in partnering with the City to renovate or replace Fire Station # 1.

 

Market Sounding_Fire Station 1.pdf

 

139 - 140

 

11.

 

Crystal Pool and Fitness Centre Capital Investment Update

--J. MacDougall, Acting Director of Parks & Recreation

 

A report with information on the capital investment strategy for Crystal Pool and Fitness Centre.

 

 

Crystal Pool.pdf

 

CP Stantec report.pdf

 

Crystal Pool Investment PPT.pdf

 

141 - 205

 

12.

 

Point Ellice Bridge - Rehabilitation/Repairs Assessment and Update Cost Estimates

--D. Kalynchuk, Director of Engineering & Public Works

 

A report outlining an analysis completed by a consultant regarding design refinements and updated cost estimates for repairs to the Point Ellice Bridge.

 

Point Ellice Bridge.pdf

 

Point Ellice Bridge_Stantec Report.pdf

 

Point Ellice Bridge PPT.pdf

 

207 - 301

 

13.

 

Canada - British Columbia New Building Canada Fund - Small Communities Fund

--S. Thompson, Director of Finance

 

A report that provided information on the New Building Canada Fund and proposed submitting a grant application for the Point Ellice Bridge Rehabilitation/Painting Project.

 

Canada Build.pdf

 

303 - 315

 

14.

 

Facilities Assessment

--D. Kalynchuk, Director of Engineering & Public Works

 

A report which proposes an expenditure of $300,000 to complete a facilities assessment plan to understand the state of existing City facilities.

 

Facilities Assessment.pdf

 

317 - 320

 

15.

 

Potential Review of City's Financial Sustainability Policy

--S. Thompson, Director of Finance

 

A report to seek Council direction regarding a potential review of the City's Financial Sustainability Policy.

 

City's Financial Sustainability Policy.pdf

 

321 - 330

 

16.

 

Proposed Timeline for Presentations of the Draft 2015 Financial Plan

--S. Thompson, Director of Finance

 

A report to propose a timeline for presentations of the draft 2015 Financial Plan.

 

Proposed Timelines.pdf

 

331 - 332

 

17.

 

Revenue and Tax Policy Review

--S. Thompson, Director of Finance

 

A report which outlines the results of the review of the Revenue and Tax Policy and seeks Council direction on changes to the policy.

 

Revenue & Tax Policy Review.pdf

 

Distribution of Taxes Among Property Classes.pdf

 

Distribution of Property Taxes among Tax Classes PPT.pdf

 

333 - 408

 

18.

 

Reserve Fund Policy Review Update

--S. Thompson, Director of Finance

 

A report to provide a status update on the review of the City's reserve fund policy.

 

Reserve Fund Policy.pdf

 

409 - 423

 

19.

 

Stormwater Utility Rebate Program

--D. Kalynchuk, Director of Engineering & Public Works

 

A report to present Committee with the proposed Stormwater Utility Rebate Program for adoption.

 

Stormwater Utility.pdf

 

Stormwater Rebate Program PPT.pdf

 

425 - 441

 

20.

 

Proposed Afghanistan Memorial

--J. MacDougall, Acting Director of Parks & Recreation

 

A report to consider a request to erect a permanent monument in Pioneer Square to commemorate those who served in Afghanistan. 

 

Afghanistan Memorial Proposal.pdf

 

Proposed Afghanistan Memorial PPT.pdf

 

443 - 460

 

21.

 

Motorized Parking Stand Allocations under the Vehicles for Hire Bylaw   CA

--R. Woodland, Director of Legislative & Regulatory Services

 

A report regarding Motorized Parking Stand Allocations that proposes a one-year extension to the current allocations as support by current stand users.

 

Motorized Parking Stand.pdf

 

Motorized Parking Stand Allocations  PPT.pdf

 

461 - 470

 

22.

 

Resolution Deadlines for FCM and AVICC/UBCM

--R. Woodland, Director of Legislative & Regulatory Services

 

A report to remind Council of the opportunity to identify Resolutions that they would like forwarded to FCM and AVICC/UBCM, and to present a reformatted motion to FCM on "The Right to a Healthy Environment".

 

Resolution Deadlines.pdf

 

471 - 475

 

NEW BUSINESS

 

 

23.

 

Motion - Best Practices regarding New Community Mailboxes

--Councillor Alto

 

A motion that proposes that staff provide Council with best practices on implementing, managing and minimizing costs arising from the new community mailbox system.

 

Motion_Canada Post Resolution Alto Isitt.pdf

 

477

 

23A.

 

Late Item:

Councillor Sharing - Eating Disorder Awareness Week

--Councillor Alto

 

 

[Addenda]

 

MOTION TO CLOSE THE JANUARY 22, 2015 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

         Section 12 (3) (a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the City or another position appointed by the City

         Section 12 (3) (c) Labour Relations or employee relations

Section 12 (3) (e) The acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.

         Section 12 (3) (g)  Litigation or potential litigation affecting the City

         Section 12 (3) (i)  The receipt of advice that is subject to solicitor-client privilege including communications necessary for that purpose.

 

CLOSED MEETING

 

 

CONSENT AGENDA - CLOSED MEETING

 

 

ADOPTION OF THE CLOSED MINUTES

 

 

24.

 

Minutes from the Regular Closed Meeting held December 18, 2014

 

 

 

DECISION REQUEST

 

 

25.

 

Victoria Airport Authority Board Nomination

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

26.

 

Land / 700 Block Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

27.

 

New Lease / 726 Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

28.

 

New Lease / 738 Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

29.

 

New Lease / 744 Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

30.

 

New Lease / 748 Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

31.

 

Lease Renewal / 704 Douglas Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

 

32.

 

Surrender of Lease / 1240 Yates Street

--R. Woodland, Director of Legislative & Regulatory Services

 

 

 

REPORT FOR INFORMATION

 

 

33.

 

Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

33A.

 

Late Item:

Potential Litigation

--D. Kalynchuk, Director of Engineering & Public Works

 

 

 

 

34.

 

Personnel - Verbal

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

ADJOURNMENT

 

 

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