REVISED AGENDA - COMMITTEE OF THE WHOLEThursday, September 23, 2021 at 9:00 A.m. - 10:00 A.m.COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUAREThe City of Victoria is located on the homelands of the Songhees and Esquimalt PeopleDue to the COVID-19 Pandemic, public access to Council Meetings is not permitted. This meeting may be viewed on the City’s webcast at www.victoria.caMeeting will recess for a lunch break between 12:30 p.m. and 1:15 p.m.A.APPROVAL OF AGENDA B.CONSENT AGENDA Proposals for the Consent Agenda: C.1. - Minutes from the meeting held September 9, 2021 C.2. - Minutes from the meeting held September 16, 2021 E.1. - 539-545½ Fisgard Street and 16-20 Fan Tan Alley: Heritage Alteration Permit Application No. 00242 (Downtown) F.4. - Royal Canadian Legion Permissive Tax Exemption Application F.5. - Proclamation - Small Business Month F.6. - Proclamation - Economic Abuse Awareness Day H.1. - Council Member Motion: Developing an Accessible and Adaptable Housing Policy C.READING OF MINUTES C.1Minutes from the meeting held September 9, 2021 1.Post-Meeting Minutes - COTW_Sep09_2021 - English.pdfC.2Minutes from the meeting held September 16, 2021 1.Post-Meeting Minutes - Special Committee of the Whole_Sep16_2021 - English.pdfAddendum: New ItemD.UNFINISHED BUSINESS D.1Letter from the Attorney General and Minister Responsible for Housing 1.Letter from the Attorney General and Minister Responsible for Housing.pdfReferred from the September 9, 2021 COTW meeting A letter from the Attorney General and Minister Responsible for Housing regarding the release of accused persons on bail.E.LAND USE MATTERS E.1539-545½ Fisgard Street and 16-20 Fan Tan Alley: Heritage Alteration Permit Application No. 00242 (Downtown) 1.Report_Heritage Alteration Permit Application No. 00242 for 539-545½ Fisgard Street.pdf2.Attachment A_Subject Map_539-545½ Fisgard Street.pdf3.Attachment B_Aerial Map_539-545½ Fisgard Street.pdf4.Attachment C_Photographs_539-545½ Fisgard Street.pdf5.Attachment D_Plans date stamped July 12, 2021_539-545½ Fisgard Street.pdf6.Attachment E_Conservation Plan dated July 2020_539-545½ Fisgard Street.pdf7.Attachment F_Applicant’s letter dated March 5, 2021_539-545½ Fisgard Street.pdf8.Attachment G_Construction Impact Assessment and Tree Management Plan for Fisgard Courtyard_539-545½ Fisgard Street.pdf9.Addendum_Correspondence_K Johnson_Redacted.pdf10.Addendum_Presentation_539-545½ Fisgard Street.pdfAddenda: Presentation & Correspondence A report regarding a Heritage Alteration Permit application in order to rehabilitate the exterior of three heritage-designated, two-storey masonry buildings in Chinatown, and recommending that it be approved.E.2110 Menzies Street, 111 Croft Street & 450-458 Niagara Street: Rezoning Application No. 00742 and Development Permit with Variances Application No. 00153 (James Bay) 1.Report_Rezoning Application No. 00742_110 Menzies Street.pdf2.Report_Development Permit with Variances Application No. 00153_110 Menzies Street.pdf3.Attachment A_Subject Map_110 Menzies Street.pdf4.Attachment B_Aerial Map_110 Menzies Street.pdf5.Attachment C_Plans date stamped July 9, 2021_110 Menzies Street.pdf6.Attachment D_Letter from applicant to Mayor and Council submitted July 9, 2021_110 Menzies Street.pdf7.Attachment E_Tenant Assistance Plan_110 Menzies Street.pdf8.Attachment F_CALUC Comments dated Feb 16, 2021 and Pre-Application Consultation Comments_110 Menzies Street.pdf9.Attachment G_Pre-Application Consultation Comments from Online Feedback Form_110 Menzies Street.pdf10.Attachment H_Minutes from the March 24, 2021 Advisory Design Panel Meeting_110 Menzies Street.pdf11.Attachment I_Arborist Report dated December 9, 2020_110 Menzies Street.pdf12.Attachment J_Correspondence (Letters received from residents)_110 Menzies Street.pdf13.Addendum_Presentation_110 Menzies Street.pdfAddendum: Presentation A report regarding information, analysis and recommendations for a Rezoning Application and a Development Permit with Variances Application in order to construct a new six-storey residential rental building with approximately 137 housing units for the property located at 110 Menzies Street, 111 Croft Street & 450-458 Niagara Street, and recommending that it move forward to a Public Hearing.F.STAFF REPORTS F.1Victoria Housing Reserve Fund Guidelines 1.Report_Victoria Housing Reserve Fund Guidelines.pdf2.Attachment A_Consultation Summary Housing; Non-profits and Development Consultants.pdf3.Attachment B_Correspondence from Housing Non-Profits.pdf4.Attachment C_VHRF Applicants and Project Info 2013-2021.pdf5.Addendum_Presentation_Victoria Housing Reserve Fund Guidelines.pdfAddendum: Presentation A report regarding Council's motion requesting options to modify the Victoria Housing Reserve Fund program to fund only net-new housing units as opposed gross, while ensuring the guidelines continue to align with the Victoria Housing Strategy.F.2Proposed Neighbourhood Boundaries Adjustments 1.Report_Proposed Neighbourhood Boundaries Adjustments.pdf2.Appendix A_Neighbourhood Boundaries Engagement Report.pdf3.Appendix B_Letter from Burnside Gorge Community Association.pdf4.Appendix C_Letters from Fairfield Gonzales Community Association.pdf5.Appendix D_Letter from Fernwood Community Association.pdf6.Appendix E_Letters from Gonzales Neighbourhood Association.pdf7.Appendix F_Letter from North Park Neighbourhood Association.pdf8.Appendix G_Email from Oaklands Community Association.pdf9.Appendix H_Letter from Rockland Neighbourhood Association.pdf10.Appendix I_Letters from Victoria Community Association Network.pdf11.Appendix J_Letter from Victoria Downtown Residents Association.pdf12.Appendix L_Letter from Resident 2.pdf13.Appendix M_Redacted Survey Comments and Emails.pdf14.Addendum_Presentation_Proposed Neighbourhood Boundaries Adjustments.pdfAddendum: Presentation A report regarding Proposed Neighbourhood Boundaries Adjustments and the results of the Have Your Say online survey that took place from May 10 to August 3, 2021.F.3Accessibility Framework and Accessibility Advisory Committee Annual Update 1.Report_Accessibility Framework and Accessibility Advisory Committee Annual Update.pdf2.Attachment A_Accessibility Framework Short Term Action Plan Update.pdf3.Presentation_Accessibility Framework and Accessibility Advisory Committee Annual Update.pdfA report regarding the Accessibility Framework and Accessibility Advisory Committee Annual Update.F.4Royal Canadian Legion Permissive Tax Exemption Application 1.Report_Royal Canadian Legion, Permissive Tax Exemption Application.pdf2.Appendix A_Royal Canadian Legion Trafalgar Pro Patria Branch 292 Financial Statements.pdfAddendum: New Item A report regarding information on the property assessment and parking lot portion for the Royal Canadian Legion Trafalgar Pro Patria Branch 292 property located at 411 Gorge Road East, and three years of financial statements as directed by Council.F.5Proclamation - Small Business Month 1.Report_Proclamation_Small Business Month.pdf2.Appendix A_Proclamation_Small Business Month.pdf3.Appendix B_List of Previously Approved Proclamations.pdfA report regarding the proclamation for Small Business Month, October 2021.F.6Proclamation - Economic Abuse Awareness Day 1.Report_Proclamation_Economic Abuse Awareness Day.pdf2.Appendix B_List of Previously Approved Proclamations(1).pdf3.Appendix A_Economic Abuse awareness Day.pdfA report regarding the proclamation for Economic Abuse Awareness Day, November 26, 2021.G.NOTICE OF MOTIONS H.NEW BUSINESS H.1Council Member Motion: Developing an Accessible and Adaptable Housing Policy 1.CMM_Developing an Accessible and Adaptable Housing Policy.pdfAddendum: New Item A Council Member Motion regarding Developing an Accessible and Adaptable Housing Policy.I.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Report_Proposed Neighbourhood Boundaries Adjustments.pdf2.Appendix A_Neighbourhood Boundaries Engagement Report.pdf3.Appendix B_Letter from Burnside Gorge Community Association.pdf4.Appendix C_Letters from Fairfield Gonzales Community Association.pdf5.Appendix D_Letter from Fernwood Community Association.pdf6.Appendix E_Letters from Gonzales Neighbourhood Association.pdf7.Appendix F_Letter from North Park Neighbourhood Association.pdf8.Appendix G_Email from Oaklands Community Association.pdf9.Appendix H_Letter from Rockland Neighbourhood Association.pdf10.Appendix I_Letters from Victoria Community Association Network.pdf11.Appendix J_Letter from Victoria Downtown Residents Association.pdf12.Appendix L_Letter from Resident 2.pdf13.Appendix M_Redacted Survey Comments and Emails.pdf14.Addendum_Presentation_Proposed Neighbourhood Boundaries Adjustments.pdf1.Post-Meeting Minutes - COTW_Sep09_2021 - English.pdf1.Report_Heritage Alteration Permit Application No. 00242 for 539-545½ Fisgard Street.pdf2.Attachment A_Subject Map_539-545½ Fisgard Street.pdf3.Attachment B_Aerial Map_539-545½ Fisgard Street.pdf4.Attachment C_Photographs_539-545½ Fisgard Street.pdf5.Attachment D_Plans date stamped July 12, 2021_539-545½ Fisgard Street.pdf6.Attachment E_Conservation Plan dated July 2020_539-545½ Fisgard Street.pdf7.Attachment F_Applicant’s letter dated March 5, 2021_539-545½ Fisgard Street.pdf8.Attachment G_Construction Impact Assessment and Tree Management Plan for Fisgard Courtyard_539-545½ Fisgard Street.pdf9.Addendum_Correspondence_K Johnson_Redacted.pdf10.Addendum_Presentation_539-545½ Fisgard Street.pdf1.Report_Victoria Housing Reserve Fund Guidelines.pdf2.Attachment A_Consultation Summary Housing; Non-profits and Development Consultants.pdf3.Attachment B_Correspondence from Housing Non-Profits.pdf4.Attachment C_VHRF Applicants and Project Info 2013-2021.pdf5.Addendum_Presentation_Victoria Housing Reserve Fund Guidelines.pdf1.Report_Proclamation_Small Business Month.pdf2.Appendix A_Proclamation_Small Business Month.pdf3.Appendix B_List of Previously Approved Proclamations.pdf1.Report_Proclamation_Economic Abuse Awareness Day.pdf2.Appendix B_List of Previously Approved Proclamations(1).pdf3.Appendix A_Economic Abuse awareness Day.pdf1.Report_Rezoning Application No. 00742_110 Menzies Street.pdf2.Report_Development Permit with Variances Application No. 00153_110 Menzies Street.pdf3.Attachment A_Subject Map_110 Menzies Street.pdf4.Attachment B_Aerial Map_110 Menzies Street.pdf5.Attachment C_Plans date stamped July 9, 2021_110 Menzies Street.pdf6.Attachment D_Letter from applicant to Mayor and Council submitted July 9, 2021_110 Menzies Street.pdf7.Attachment E_Tenant Assistance Plan_110 Menzies Street.pdf8.Attachment F_CALUC Comments dated Feb 16, 2021 and Pre-Application Consultation Comments_110 Menzies Street.pdf9.Attachment G_Pre-Application Consultation Comments from Online Feedback Form_110 Menzies Street.pdf10.Attachment H_Minutes from the March 24, 2021 Advisory Design Panel Meeting_110 Menzies Street.pdf11.Attachment I_Arborist Report dated December 9, 2020_110 Menzies Street.pdf12.Attachment J_Correspondence (Letters received from residents)_110 Menzies Street.pdf13.Addendum_Presentation_110 Menzies Street.pdf1.Letter from the Attorney General and Minister Responsible for Housing.pdf1.Report_Accessibility Framework and Accessibility Advisory Committee Annual Update.pdf2.Attachment A_Accessibility Framework Short Term Action Plan Update.pdf3.Presentation_Accessibility Framework and Accessibility Advisory Committee Annual Update.pdf1.CMM_Developing an Accessible and Adaptable Housing Policy.pdf1.Report_Royal Canadian Legion, Permissive Tax Exemption Application.pdf2.Appendix A_Royal Canadian Legion Trafalgar Pro Patria Branch 292 Financial Statements.pdf1.Post-Meeting Minutes - Special Committee of the Whole_Sep16_2021 - English.pdf