Committee of the Whole - 01 Mar 2018 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, MARCH 1, 2018, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held February 15, 2018

 

2018_02_15_COTW Minutes

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

2.

 

 

Workshop: Fairfield Neighbourhood Plan

Continued from the February 22, 2018 Committee of the Whole

 

 

 

 

a.

 

 

Draft Fairfield Neighbourhood Plan

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding the public feedback and next steps.

 

Recommendation: That Council 1. Direct staff to prepare a revised Fairfield Neighbourhood Plan, including revisions outlined in Table 1 of this report, in response to feedback from the community and any additional feedback from Council. 2. Conduct expanded community engagement on the next version of the plan and proposed Official Community Plan amendments needed to align with the draft plan. 3. Refer the draft Fairfield Neighbourhood Plan and associated design guidelines to the Advisory Design Panel and the Heritage Advisory Panel for comment.

 

1_Report_Fairfield Draft Neighbourhood Plan

2_Attachment A_Draft Fairfield Neighbourhood Plan, November 2017

3_Attachment B_REVISED Workshop matrix - Key issues and proposed revisions

4_Attachment C_Fairfield Key Directions brochure, November 2017

5_Attachment D_Draft Design Guidelines for Cook Street Village, November 2017

6_Attachment E REVISED_ Engagement Summary Fairfield Draft Plan Feb 2018 revised

7_Attachment F_Synthesis of Feedback

8_Attachment G_REVISED_Raw Feedback on draft Fairfield Neighbourhood Plan

9_LATE_Correspondence

10_Presentation_Fairfield Plan

11_Proposed Council Member Motions Arising

 

 

 

 

b.

 

 

Referred from the February 22, 2018 Council Meeting

Official Community Plan Bylaw, 2012, Amendment Bylaw (No. 21) No. 18-003

 

18-003 OCP Bylaw_Gonzales Neighbourhood

 

 

 

 

 

LAND USE MATTERS

 

 

3.

 

 

Development Variance Permit No. 00205 for 632 Raynor Avenue (Victoria West)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposed parking variance of two stalls for the property located at 632 Raynor Avenue.

 

Late Item: Presentation

 

Recommendation: That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: “That Council authorize the issuance of Development Variance Permit Application No. 00205 for 632 Raynor Avenue, in accordance with: 1. Plans date stamped February 2, 2018. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Reduce the required vehicle parking from three stalls to one stall for a triplex conversion. 3. The Development Permit lapsing two years from the date of this resolution.”

 

1_Report_632 Raynor

2_Map - Subject

3_Map - Aerial

4_Attachment C_Plans date stamped February 2, 2018

5_Attchment D_Ltr from applcant to Mayor and Council dated January 4, 2018

6_Late Presentation_ 632 Raynor

 

 

[Addenda]

 

 

4.

 

 

Deferred to the COTW March 15, 2018:

Rezoning Application No. 00565 for 2612 Bridge Street

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the rezoning of the property located at 2612 Bridge Street to allow for the retail sale of cannabis.

 

Late Item: Report, attachments, and presentation

 

Recommendation:  That Council decline Rezoning Application No. 00565 for the property located at 2612 Bridge Street.

 

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

5.

 

 

David Foster Harbour Pathway Extension - Johnson Street Bridge Underpass

--F. Work, Director of Engineering and Public Works

 

A report providing information and recommendations regarding the David Foster Harbour Pathway Extension - Johnson Street Bridge Underpass and providing Council with the proposed design.

 

Late Item: Report, attachments, and presentation

 

Recommendation: That Council direct staff to: 1. Finalize this detailed design and proceed with procurement and construction of the proposed Johnson Street Bridge Underpass. 2. Update the 2018 Financial Plan to set a project budget of $544,000 for the extension of the David Foster Harbour Pathway under the new Johnson Street Bridge, consisting of $444,000 from the Harbour Pathway Capital Budget from the deferred pedestrian bridges and $100,00 contribution from the Trans Canada Trail Foundation. 3. Incorporate maintenance and operating costs of this new section of the pathway as part of the 2019 Operating budget.

 

1_Late Item_David Foster Harbour Pathway Extension - Johnson Street Bridge Underpass

2_Appendix A_Site Reference Photos

3_Appendix B_90% Detailed Design - Pathway Extension

4_Presentation_JSB Pedestrian Underpass COTW Presentation

 

 

[Addenda]

 

 

6.

 

 

Late Item: Development Cost Charges Bylaw Update - Parks and Sewer

--S. Thompson, Director of Finance

 

A report providing information and recommendations regarding an update to the Development Cost Charges (DCC) Bylaw.

 

Amended Report:  Updated Recommendation

 

Recommendation: That Council direct staff to: 1. Initiate the process for amending the Development Cost Charges (DCC) bylaw to update DCC rates for parks and sewage to reflect newly available engineering and planning information. 2. Replace DCC rates for Parkland Acquisition and Parkland Development with a new rate for Parkland Acquisition and Development as part of the DCC bylaw amendment process. 3. Prepare a bylaw to establish a DCC reserve fund for Parks Acquisition and Development DCCs. 4. Initiate the process with the Ministry of Municipal Affairs & Housing to transfer existing funds in the Parkland Acquisition and Parkland Development DCC reserve funds to a new Parks Acquisition and Development DCC reserve fund. 5. Bring forward the bylaws to the March 8, 2018 Council meeting for introductory readings.

 

1_Amended Report_DCC bylaw update - parks and sewer

 

 

[Addenda]

 

 

7.

 

 

Proclamation World Water Day

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the Proclamation "World Water Day".

 

Recommendation:  That the World Water Day Proclamation be forwarded to the March 8, 2018 Council meeting for Council's consideration.

 

1_Report_World Water Day

2_Appedix A_Proclamation_World Water Day

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

8.

 

 

Proclamation Purple Day for Epilepsy Awareness

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the Proclamation "Purple Day" for Epilepsy Awareness.

 

Recommendation:  That the Purple Day for Epilepsy Awareness Proclamation be forwarded to the March 8, 2018 Council meeting for Council's consideration.

 

1_Report_Purple day

2_Appendix A_Proclamation_purple day

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

9.

 

 

Council Member Motion: National Cycling Strategy

--Mayor Helps

 

A Council Member Motion providing information and recommendations regarding the proposed National Cycling Strategy.

 

Recommendation: That Council request that the Federation of Canadian Municipalities advocate to the Federal government to create a National Cycling Strategy and that the FCM work to build a knowledge framework and set of tools to inform a national process to advance cycling and active transportation across Canada. 2. That Council forward this motion to the March FCM Board Meeting for consideration.

 

1_Council Member Motion_National Bike Strategy Motion

2_Attachment 1_Backgrounder_TowardsABikeFriendlyCanadaForWeb2

3_Bill C-312

 

 

[Addenda]

 

 

10.

 

 

Late Item:  Attendance at Federation of Canadian Municipalities annual conference

--Councillor Isitt

 

A Council member motion providing information and recommendations regarding Councillor Isitt's attendance at the FCM conference in Halifax May 31 to June 4, 2018.

 

Late Item: Report

 

Recommendation: That Committee recommends that Council authorize the attendance and associated costs for Councillor Isitt to the FCM conference to be held in Halifax, May 31 to June 4, 2018. The approximate cost for attending is Registration - $900; Transportation - $800; Accommodation - $900; Meals - $240; Approximate Cost $2840.

 

1_Report_FCM Attendance

2_Attachment_Conference Attendance Spreadsheet

 

 

[Addenda]

 

 

11.

 

 

Late Item:  Attendance at Local Government Forum on Backcountry Access

--Councillor Isitt

 

A Council member motion regarding Councillor Isitt's attendance at the Local Government Forum on Backcountry Access.

 

Late Item: Report

 

Recommendation: That Committee recommends that Council authorize the attendance and associated costs for Councillor Isitt to the Local Government Forum on Backcountry Access, which took place in Port Alberni in February 23, 2018. The approximate cost for attending is: Accommodation - $122; Meals - $41; approximate cost - $163.

 

1_Report_Local Government Forum on Backcountry Access

2_Attachment_Conference Attendance Spreadsheet

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

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