UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, AUGUST 10, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

APPROVAL OF AGENDA

CONSENT AGENDA

READING OF MINUTES

1.

Minutes from the Meeting held July 27, 2017

2017_07_27_Minutes

Workshop

2.

Risk Management Approach Crystal Pool and Wellness Centre Replacement Project

--T. Soulliere, Director of Parks, Recreation & Facilities

A workshop regarding the risk management approach for the Crystal Pool and Wellness Centre Replacement Project.

Late Item: Presentation

Recommendation:That Council: 1. Approve the Risk Management Approach for the Crystal Pool and Wellness Centre Replacement Project; 2. Accept the key risks and mitigation strategies outlined for the project.

1_Report_Risk Management Approach Crystal Pool and Wellness Centre Replacement Project

2_LATE_Presentation

11:00 a.m. Performance by the Korean Kids Choir

--Korea Child Song Global Association

The choir will perform two to three songs for Council.

UNFINISHED BUSINESS

LAND USE MATTERS

3.

Rezoning Application No. 00574 for 543 Herald Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

Late Item: Presentation & Letter

Recommendation:That Council decline Rezoning Application No. 00574 for the property located at 543 Herald Street.

1_Report_REZ 00574 for 543 Herald Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_Attachment E_Correspondence

6_LATE_Presentation

7_LATE Letter

4.

Rezoning Application No. 00590 for 608 Johnson Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

Recommendation:That Council decline Rezoning Application No. 00590 for the property located at 608 Johnson Street.

Deferred to September 7th Committee of the Whole

5.

Rezoning Application No. 00584 for 818-826 Johnson Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council decline Rezoning Application No. 00584 for the property located at 818-826 Johnson Street.

1_Report_REZ 00584 for 818-826 Johnson Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_LATE_Presentation

6.

Development Variance Permit No. 00191 for 1501 Haultain Street (Fernwood)

--J. Tinney, Director of Sustainable Planning and Community Development

A report providing information and recommendations regarding an application to reduce the required number of parking spaces from 12 to 5 in order to permit a restaurant.

Late Item: Presentation

Recommendation:That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Variance Permit Application No. 00191 for 1501 Haultain Street, in accordance with: 1. Plans date stamped July 13, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. reduce the required number of parking spaces from 12 to 5. 3. Install a bike rack onsite to accommodate five bikes under the cantilever roof on the east side of the building, and install four new planter boxes in the parking area on the west side of the building. 4. Recreation vehicles shall not be stored on the subject property. 5. The Development Permit lapsing two years from the date of this resolution.

1_Report_DVP 00191 for 1501 Haultain Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_Attachment E_Parking Analysis

6_Attachment F_Correspondence

7_LATE_Presentation

7.

409 - 411 Government Street

--J. Tinney, Director of Sustainable Planning and Community Development

A report providing information and recommendations regarding a tenant plan for the proposed strata conversion application.

Recommendation:That Council approve the proposed tenant plan provided with the strata conversion application for 409 - 411 Government Street, subject to one of the existing rental units be secured for a five (5) year period. That Council instruct staff to prepare the necessary Housing Agreement in order to secure one of the proposed strata units as rental for five (5) years

1_Report_409-411 Government Street

2_Attachment_Tenant Plan

3_Attachment_Residential Strata Titling Policy

4_Attachment_Location Information Map

STAFF REPORTS

8.

Sheltering Data

--C. Coates, City Clerk

A report providing information regarding sheltering in the City.

Recommendation:That Council receive this report for information.

1_Report_Sheltering Data

2_Appendix A_BC Housing Sheltering Data to December 31, 2016

9.

Advisory Bodies to Council

--C. Coates, City Clerk

A report providing information and recommendations regarding a draft policy for advisory bodies to Council.

Late Item: Presentation

Recommendation:1. That Council approve the Overarching Committee Policy. 2. That staff review Terms of Reference for Advisory Bodies and bring forward recommended changes if needed to ensure consistency with the Overarching Policy.

1_Report_Advisory Bodies to Council

2_Appendix A_January 19, 2017 COTW Report

3_Appendix B_Draft Overarching Advisory Bodies Policy

4_LATE_Presentation

10.

Proclamation: "International Overdose Awareness Day" August 31, 2017

1_Report_Proclamation_International Overdose Awareness Day August 31, 2017

2_Appendix A_Proclamation_International Overdose Awareness Day August 31, 2017

3_Appendix B_List of Previously Approved Proclamations

NOTICE OF MOTIONS

NEW BUSINESS

ADJOURNMENT OF COMMITTEE OF THE WHOLE

CONVENE COUNCIL MEETING

MOTION TO CLOSE THE AUGUST 10, 2017 COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

•         Section 90(1)(c) labour relations or other employee relations;

•         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

•         Section 90(1)(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

•         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

APPROVAL OF CLOSED AGENDA

READING OF CLOSED MINUTES

1.

Minutes from the special closed meeting held July 27, 2017

2.

Minutes from the closed meeting held July 27, 2017

UNFINISHED BUSINESS

3.

Land

--P. Rantucci, Head of Strategic Real Estate

4.

Legal Advice

--Mayor Helps

CORRESPONDENCE

NEW BUSINESS

5.

Late Item: Law Enforcement

--C. Coates, City Clerk

6.

Late Item: Law Enforcement

--C. Coates, City Clerk

7.

Late Item: Law Enforcement

--C. Coates, City Clerk

8.

Late Item: Employee Relations

--Mayor Helps

CONSIDERATION TO RISE & REPORT

ADJOURNMENT