Committee of the Whole - 05 Oct 2017 - Agenda - Html

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AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, OCTOBER 5, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held September 14, 2017

 

2017_09_14_Minutes

 

 

 

 

Presentation

 

 

2.

 

 

2017 External Audit Plan

--S. Thompson, Director of Finance

 

A report providing information and recommendations regarding the audit plan from the City's external auditor, BDO Canada LLP, for the 2017 financial statement audit.

 

Recommendation: That Council receive this report for information.

 

1_Report_2017 External Audit Plan

2_Appendix A_BDO Canada Audit Planning Report

 

 

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

3.

 

 

Rezoning Application No. 00555 for 308 Menzies Street (James Bay)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposal to rezone the property located at 308 Menzies Street to a site specific zone to add office and retail as permitted uses at this location.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 000555 for 308 Menzies Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

 

1_Report_REZ 00555 for 308 Menzies Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans dated July 26, 2017

5_Attachment D_Letter from applicant to Mayor & Council dated December 20, 2016

6_Attachment E_CALUC comments dated December 22, 2016

7_Late_Presentation_308 Menzies

 

 

 

[Addenda]

 

4.

 

 

Development Permit with Variances Application No. 00026 for 308 Menzies Street (James Bay)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the Development Permit with Variances Application for 308 Menzies Street. The variances are related to reducing the required number of parking stalls and reducing the rear yard setback.

 

See Rezoning Application Item Above for Attachments

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00555, if it is approved, consider the following motion: "That Council authorizes the issuance of Development Permit Application No. 00026 for 308 Menzies Street, in accordance with: 1. Plans date stamped July 26, 2017 (as amended to address overhead canopy design to the satisfaction of the Director of Sustainable Planning and Community Design.) 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Schedule C, Section 16(c), reduce the required number of parking spaces from fifteen to eight; ii. Zoning Bylaw No. 80-159, Part 4.1.6, reduce the required rear yard setback from six metres to 1.52 metres. 3. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_DPV 00026 for 308 Menzies Street

 

 

 

 

5.

 

 

Development Permit with Variances No. 00034 for 515 & 533 Chatham Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the application for a Development Permit for the property located at 515 and 533 Chatham Street. The variances are related to the height, number of buildings on a lot and location of residential use on the ground floor.

 

Late Item: Presentation

 

Recommendation: That subject to receipt of revised plans from the applicant addressing technical inconsistencies as required to the satisfaction of the Director of Planning and Sustainability, that Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Permit with Variances Application No. 00034 for 515 and 533 Chatham Street in accordance with: a. Plans date stamped September 21, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. Part 6.7.1 (e) - Relaxation to allow residential use on the ground floor; ii. Part 6.7.6 (1) - Increase the height from 15m to 19.52m; iii. General Regulations Part 19 - Relaxation to allow more than one building on a lot. 3. Confirmation of cladding details and metal panel layout to the satisfaction of the Director of Planning and Sustainability. 4. Reconciliation of existing easements, as required to the satisfaction of the City Solicitor. 5. Council authorizing anchor-pinning into the City right-of-way provided that the applicant enters into an Encroachment Agreement in a form satisfactory to the City Solicitor and the Director of Engineering and Public Works. 6. Council authorizing the street level projecting canopies over the City right-of-way on Chatham Street and Store Street provided that the applicant enters into an Encroachment Agreement in a form satisfactory to the City Solicitor and the Director of Engineering and Public Works. 7. Final plans to be in accordance with the plans identified above to the satisfaction of City staff. 8. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_ DPV 00034 for 515 & 533 Chatham Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Letter from applicant to Mayor & Council dated September 21, 2017

5_Attachment D_Letter from applicant in response to ADP, dated September 6, 2017

6_Attachment E_Staff report to ADP dated July 12, 2017 and associated plans dated July 14, 2017

7_Attachment F_Plans dated September 21, 2017

8_Correspondence

9_Late_Presentation_515-533 Chatham St

 

 

[Addenda]

 

 

6.

 

 

Rezoning Application No. 00591 for 1122 Collinson Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to rezone the property located at 1122 Collinson Street to a site specific zone in order to permit six self-contained units.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00591 for 1122 Collinson Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by council and a Public Hearing date be set subject to preparation and execution of a Housing Agreement Bylaw to secure the six dwelling units as rental housing for 10 years to the satisfaction of the Director of Sustainable Planning and Community Development.

 

1_Report_REZ 00591 for 1122 Collinson Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans dated September 18, 2017

5_Attachment D_Letter from applicant to Mayor & Council dated August 22, 2017

6_Attachment E_CALUC comments dated May 15, 2017

7_Attachment F_Correspondence

8_Late_Presentation_1122 Collinson

 

 

[Addenda]

 

 

7.

 

 

Heritage Designation Application No. 000168 for 1120 Faithful Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the owner request to designate the exterior of the Heritage-Registered property located at 1120 Faithful Street.

 

Late Item: Presentation

 

Recommendation: That Council consider the following motion: "That Council approve the designation of the property located at 1120 Faithful Street, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site, and the first and second reading of the Heritage Designation Bylaw be considered by Council and a Public Hearing date be set."

 

1_Report_HD 000168 for 1120 Faithful Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Photographs

5_Attachment D_Statement of Significance

6_Attachment E_Letter from applicant dated August 18, 2017

7_Late_Presentation_1120 Faithful Street

 

 

[Addenda]

 

 

8.

 

 

Review of Off-Street Parking Regulations (Schedule C of Zoning Regulation Bylaw 80-159)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the draft Off-Street Parking Regulations intended to replace Schedule C of the Zoning Regulation Bylaw.

 

Late Item: Presentation

 

Recommendation: That Council direct staff to: 1. Undertake focused public consultation on the draft Off-Street Parking Regulations. 2. Report back to Council with the proposed Off-Street Parking Regulations that considers the public feedback received and a related Bylaw prior to advancing to a Public Hearing. 3. Prepare Design Guidelines related to charging and parking for Electric Vehicles, carry out the necessary stakeholder consultation to inform the guidelines and report back to Council prior to preparing the related Official Community Plan amendment. 4. Report back to Council with a scope of work, anticipated timelines and estimated costs associated with the preparation of Design Guidelines relating to Bicycle Parking. 5. Prepare amendments to the Land Use Procedures Bylaw to delegate Development Permit with Variance Applications for minor parking variances associated with small commercial operations, prepare Design Guidelines to inform the review of such variances, carry out the necessary engagement and report back to Council with an amending Bylaw prior to commencing work on an Official Community Plan amendment.

 

1_Report_Review of Off-Street Parking Regulations (Schedule C of Zoning Regulation Bylaw 80_159)

2_Attachment A_Draft Off-Street Parking Regulations (Schedule C)

3_Attachment B_Draft Off-Street Parking Regulations (Zoning Bylaw 2017)

4_Attachment C_Public Engagement

5_Late_Presentation_Off-Street Parking CoW Presentation

 

 

[Addenda]

 

 

9.

 

 

Application for a Permanent Change to Hours of Service for a Liquor Primary License (043332), Inn on the Harbour, 427 Belleville Street

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application for a Permanent Change to Hours of Service for the Inn on the Harbour.

 

Recommendation: That Council direct staff to provide the following response to the Liquor Licensing Agency: 1. Council, after conducting a review with respect to noise and community impacts, does support the application of Inn on the Harbour, located at 427 Belleville Street to change opening hours from 11:00 a.m. to 9:00 a.m. daily and the closing hours from 1:30 a.m. to 1:00 a.m. Monday through Saturday and maintain the closing time of 12:00 a.m. on Sunday. Providing the following comments on the prescribed considerations: a. The impact of noise on the community in the vicinity of the establishment has been considered in relation to the request is not expected to be a significant issue. b. If the application is approved, the impact on the community is expected to be negligible. c. The views of residents were solicited via a mailout to neighbouring property owners and occupiers within 50 metres of the licensed location and a notice posted at the property. The City received one letter opposed to the application. d. Council recommends the issuance of the license.

 

1_Report_ Application for a Permanent Change to Hours of Service for a Liquor Primary License (043332), Inn on the Harbour, 427 Belleville Street

2_Appendix A_Aerial photograph of the establishment and surrounding area

3_Appendix B_Council Minute from May 24, 2007

4_Appendix C_Letters from the public

5_Appendix D_Provincial Liquor License Types

 

 

 

 

10.

 

 

Liquor Licensing Bylaw and Policy Review

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding proposed amendments to the Liquor Licencing Fee Bylaw.

 

Late Item: Presentation

 

Recommendation:1. That Council approve the draft Liquor Licence Policy (Attachment 1). 2. That Council direct staff to, a. bring forward the Business Licence Bylaw to remove conditions to enter into a Good Neighbour Agreements and return to Council for first reading no later than November 3, 2017; b. introduce a new education program for existing and new businesses to learn about City bylaws and policies that impact their operations through information dissemination during the business licence application/renewal process and have information readily available on the Victoria.ca website; and c. work with the Victoria Police Service and the Provincial Government to develop' business-specific Good Neighbour Agreements for those establishments where on-going issues and concerns have been raised. d. bring forward the Liquor Licencing Fee Bylaw for introductory readings on October 12, 2017

 

1_Report_Liquor Licensing Bylaw and Policy Review

2_Attachment 1_Draft Liquor Licensing Policy

3_Attachment 2_Draft Amended Liquor Licensing Fee Bylaw

4_Attachment 3_Schedule B Liquor Primary Good Neighbour Agreement

Late_Presentation_ Liquor Licensing Bylaw and Policy Review

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

11.

 

 

Proclamation "International Deaf Week" September 18 - 24, 2017

 

1_Report_Proclamation_Internation Deaf Week September 18-24, 2017

2_Appendix A_Proclamation_International Deaf Week September 18-24, 2017

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

12.

 

 

Noise Exposure Forecast for Port of Victoria Harbour Airport

--Councillors Loveday & Isitt

 

A Council Member Motion providing information and recommendations regarding the noise impacts of the Port of Victoria Harbour Airport operations.

 

Recommendation: That Council request that the Mayor, on behalf of Council, write to the Executive Regional Director Issues and Program Management, Pacific Region, Transport Canada, requesting that Transport Canada provide the City of Victoria within 30 days with the current Noise Exposure Forecast (NEF).

 

1_Report_Noise Exposure Forecast for Port of Victoria Harbour Airport

2_Appendix 1_Port of Victoria Traffic Scheme

3_Appendix 2_Transport Canada_Land Use in Vicinity of Aerodromes

4_Appendix 3_Noise Exposure Forecasts for Nearby Airports

 

 

 

 

13.

 

 

Late Item: Maintaining and Improving Inter-City Bus Service

--Councillor Isitt

 

A Council Member Motion regarding the request for Council input to the Passenger Transportation Board and Provincial Government on proposed route eliminations.

 

Late Item: Report

 

Recommendation: That Council adopt the following resolution and direct staff to forward copies to the BC Passenger Transportation Board, the BC Minister of Transportation, Members of the Legislative Assembly, and local governments in British Columbia, requesting favourable consideration: Resolution: Maintaining and Improving Inter-City Bus Service WHEREAS inter-city bus service provides a vital transportation link for many British Columbians, including people with low incomes, youth, senior citizens, people with disabilities and indigenous people; AND WHEREAS there is a strong public interest in the maintenance and improvement of inter-city bus service, as reflected in public oversight provisions in the BC Passenger Transportation Act and Regulations; THEREFORE BE IT RESOLVED THAT the City of Victoria calls on the BC Passenger Transportation Board to decline the application from Greyhound Canada to eliminate inter-city bus routes, including Victoria-Nanaimo, Victoria-Vancouver and the route along the “Highway of Tears”; AND BE IT FURTHER RESOLVED THAT the City of Victoria calls on the BC Passenger Transportation Board, the Government of British Columbia and BC Transit to explore the provision of inter-city bus service as a public transportation service, in order to ensure long-term viability, safety, affordability and connectivity between BC communities.

 

1_Late_Report_Maintaining and Improving Inter-City Bus Service

2_Late_Attachment 1_Public Notice of Application for Route Elimination

 

 

[Addenda]

 

 

14.

 

 

Late Item: Council discussion on location of 2018 Levee (Verbal)

 

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

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