Committee of the Whole - 09 Nov 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, NOVEMBER 9, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the meeting held October 5, 2017

 

Late Item: Minutes

 

2017_10_05_COTW Minutes

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

2.

 

 

Update Report - Rezoning Application No. 00516 and Development Permit with Variances Application No. 000462 for 1120, 1124 and 1128 Burdett Avenue (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an update on the changes to the proposal to rezone the properties located at 1120, 1124, and 1128 Burdett Avenue following the May 25, 2017 Meeting.

 

Late Item: Presentation

 

Recommendation: That Council authorize the following in relation to the proposed bylaws and set a Public Hearing date for Rezoning Application No. 00516 for 1120, 1124 and 1128 Burdett Avenue: 1.Amend Schedule 1 of the Zoning Regulation Bylaw Amendment No. 17-047. 2. Give third reading to Zoning Regulation Bylaw Amendment No. 17-047 as amended. 3. Rescind third reading of the Housing Agreement Bylaw No. 17-048. 4. Amend Schedule A of the Housing Agreement Bylaw No. 17-048. 5. Give third reading to Housing Agreement Bylaw No. 17-048 as amended. Following consideration of Rezoning Application No. 00516, if it is approved, that Council consider this updated motion with respect to Development Permit with Variances No. 000462: “That Council authorize the issuance of Development Permit with Variances Application No. 000462 for 1120, 1124 and 1128 Burdett Avenue, in accordance with: 1. Plans date stamped August 11, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. increase the height from 12m to 13.53m (previously 13.55m) ii. increase the site coverage from 40% to 51.42% (previously 57.06%) iii. reduce the open site space from 50% to 46.58% (previously 42.16%) iv. reduce the minimum required front yard setback from 10.5m to 5.11m for the building (previously 4.51m) v. reduce the east side yard setback from 6.77m to 3.75m for the building, and 2.82m for the parkade stairs. vi. reduce the west side yard setback from 6.77m to 4.22m for the building face, 2.22m for the balconies, and nil for the parkade. vii. reduce the required residential parking from 1.2 spaces per dwelling unit to 0.8 spaces per dwelling unit (previously 1.02 spaces per dwelling unit). 3. Final plans to be generally in accordance with the plans identified above to the satisfaction of City staff. 4. That Council authorize the City Solicitor to execute an Encroachment Agreement for a fee of $750, plus $25 per m2 of exposed shored face during construction in a form satisfactory to staff. This is to accommodate shoring for construction of the underground parking structure if the method of construction involves anchor pinning into the public Right-of-Way. 5. The Development Permit lapsing two years from the date of this resolution.”

 

1_Report_ 1120-1128 Burdett

2_Attachment A_Aerial Map

3_Attachment B_Subject Map

4_Attachment C_Council Minutes dated May 25, 2017

5_Attachment D_Updated ltr to Mayor and Council date stamped October 12, 2017

6_Attachment E_Ltr summarizing design revisions date stamped Oct 12, 2017

7_Attachmnet F_revised plans dated August 11, 2017

8_Attachment G_Zoning Regulation Bylaw No. 17-047

9_Attachment H_Housing Agreement Bylaw No. 17-048

10_Presentation - 1120-1128 Burdett Ave

 

 

[Addenda]

 

 

3.

 

 

Development Variance Permit Application No. 00197 for 501-503 Government Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an Development Variance Permit application to increase the maximum permitted commercial floor space for the property located at 501-503 Government Street.

 

Late Item: Presentation

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: “That Council authorize the issuance of Development Permit Application No. 00197 for 501-503 Government Street, in accordance with: 1. Plans date stamped August 25, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. increase the maximum commercial floor area from 45m2 to 95m2. 3. The Development Permit lapsing two years from the date of this resolution.”

 

1_Report_DVP 501-503 Government Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped August 25, 2017

5_Attachment D_Ltr from applicant to Mayor and Council dated July 27, 2017

6_Presentation_501 Government

 

 

[Addenda]

 

 

4.

 

 

Temporary Use Permit Application No. 00005 for 2610 Rock Bay Avenue (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application for a Temporary Use Permit with Variance to permit a storefront cannabis retailer for a period of up to three years.

 

Late Item: Presentation

 

Recommendation: That Council consider deferring the proposal outlined in Temporary Use Permit with Variance Application No. 00005 for 2610 Rock Bay Avenue until after the Public Hearing for Rezoning Application No. 00533 for 603 Gorge Road East.

 

1_Report_TUP 2610 Rock Bay Ave

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped September 22, 2017

5_Attachment D_Ltr from applicant to Mayor and Council dated October 23, 2017

6_Presentation - 2610 Rock Bay

 

 

[Addenda]

 

 

5.

 

 

Rezoning Application No. 00601 for 1541-1545 Fort Street (Rockland)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to rezone the property located at 1541-1545 Fort Street to a site-specific zone in order to permit the use of a storefront cannabis retailer.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00601 for 1541-1545 Fort Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set once Staff receive proof of registration at the Land Titles Survey Authority of an executed Statutory Right-of-Way (SRW) of 3.439m on Fort Street and 1.407m on Verrinder Avenue,

 

1_Report_Rezoning application for 1541-1545 Fort Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped September 21, 2017

5_Attachment D_Ltr from applicant to Mayor and Council dated July 7, 2017

6_Presentation_1541-1545 Fort

 

 

[Addenda]

 

 

6.

 

 

Heritage Designation Application No. 000169 for 35 San Jose Avenue (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to designate the exterior of the Heritage-Registered property located at 35 San Jose Avenue.

 

Late Item: Presentation

 

Recommendation: That Council consider the following motion: "That Council approve the designation of the Heritage-Registered property located at 35 San Jose Avenue, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site and that first and second reading of the Heritage Designation Bylaw be considered by Council and that a Public Hearing date be set."

 

1_Report_Heritage Designation Permit 35 san jose ave

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Photographs

5_Attachment D_Statement of Significance

6_Attachment E_Letter from the applicant date stamped August 22, 2017

7_Presentation_35 San Jose Ave

 

 

[Addenda]

 

 

 

STAFF REPORTS

 

 

7.

 

 

2017 Development Summit Action Plan

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding a proposed development summit action plan.

 

Recommendation: That Council: 1. Approve the 2017 Development Summit Action Plan (Attachment 1). 2. Direct staff to provide an update to Council on the status of the action items outlined in the Action Plan in May 2018. 3. Direct staff to organize the 2018 Development Summit and report back on details of the planned event in May 2018.

 

1_Report_2017 Development Summit Action Plan

2_Attachment 1_2017 Development Summit Action Plan

3_Attachment 2_2017 Development Summit Engagement Summary

 

 

 

 

8.

 

 

1240 Yates Street - Lease Agreement

--P. Rantucci, Head of Strategic Real Estate

 

A report providing information and recommendation regarding the proposed lease of 1240 Yates Street by BC Housing to provide a transitions 24/7 Sheltering for up to 40 residents.

 

Recommendation: That Council authorizes the Mayor and City Clerk to execute a lease agreement, in a form satisfactory to the City Clerk, for premises at 1240 Yates Street with the Provincial Housing Corporation for a period of up to 6 months commencing no earlier than November 1, 2017 and ending April 30, 2018, subject to the publication of the statutory notices required by the Community Charter.

 

1_Report_1240 yates

2_Appendix A_Copy of information Meeting Invitation

 

 

 

 

9.

 

 

Requests for Boulevard Removal from the Taxed Boulevard Program

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the petition for removal of the 1000 Block Craigdarroch Road (West Side).

 

Recommendation: That Council approve the removal of 1000 block Craigdarroch (west side) from the Taxed Boulevard Program effective the 2018 tax year.

 

1_Report_Boulevard tax removal

2_Appendix A_Bylaw No. 17-037

3_Appendix B_Certificate of Petition for removal from Boulevard Maintenance program

4_Appendix C_Map of affected areas

 

 

 

 

10.

 

 

Council Resolution for Emergency Social Services Grant Application

--P. Bruce, Fire Chief

 

A report providing information and recommendations regarding support for a City of Victoria application to UBCM for an emergency social services training program for City staff and volunteers.

 

Recommendation: That Council: 1. Authorize staff to apply for a $25,000 grant through the Community Emergency Preparedness Fund for Emergency Social Services (ESS) training and exercise program. 2. Authorize the Mayor and City Clerk to execute any agreements related to a successful grant application.

 

1_Report_Council Resolution for Emergency Social Services Grant Application

2_Appendix A_2017 ESS Program & Application Guide

 

 

 

 

11.

 

 

Provincial Cannabis Consultation

--C. Coates, City Clerk

 

A report providing policy issues for Councils consideration toward a submission to the provincial cannabis consultation process.

 

Late Item: Report and Attachments

 

Recommendation: That Council direct staff to prepare a written submission to the Province of British Columbia to reflect Council's direction on policy issues for the proposed provincial cannabis regulations.

 

1_Report_Provincial Consultation on Cannabis Legislation

2_Appendix A_Discussion paper

3_Appendix B_Bylaw 16-061

 

 

[Addenda]

 

 

12.

 

 

Proclamation "Movember" November 2017

--C. Coates, City Clerk

 

1_Report_Proclamation_Movember

2_Appendix A_Proclamation Movember

3_Appendix B_Proclamations List

 

 

 

 

13.

 

 

Proclamation "UNiTE to End Violence Against Women Day" November 25, 2017

--C. Coates, City Clerk

 

1_Report_Proclamation_UNiTE to End Violence Against Women Day

2_Proclamation_UNiTE to End Violence Against Women Day

3_Appendix B_Proclamations List

 

 

 

 

14.

 

 

Late Item: Proclamation "Think Local Week" November 13 to 19, 2017

--C. Coates, City Clerk

 

1_Report_Proclamation Think Local Week

2_Appendix A_Proclamation Think Local Week

3_Appendix B_Proclamations List

 

 

[Addenda]

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

15.

 

 

Motion regarding BC Human Rights Commission (To follow)

--Councillors Alto and Loveday

 

 

 

 

 

16.

 

 

Motion regarding South Island Prosperity Project

--Mayor Helps

 

1_Council Motion_Federal Smart Cities Challenge - Smart South Island Project - Update

2_Appendix A_ Partners Concept Paper

3_Appendix A_Progress and Key Elements - Smart South Island Project

 

 

 

 

17.

 

 

Late Item: Councillor Sharing: Using the View Street Parkade to compose music

--Councillor Thornton-Joe

 

 

 

[Addenda]

 

 

Workshop

 

 

18.

 

 

Council Workshop - Draft Create Victoria Arts and Culture Master Plan

--J. Jenkyns, Acting City Manager

 

A report providing information and recommendations regarding the proposed Create Victoria Arts and Culture Master Plan.

 

Late Item: Presentation

 

Recommendation: That Council: Direct staff to update the draft Create Victoria Arts and Culture Master Plan based on public input received and prepare a final proposed plan for Council consideration. Receive the Economic Impact Assessment report for information.

 

1_Report_Create Victoria Workshop

2_Appendix A_Create Victoria Engagement Summary

3_Appendix B Create Victoria Phase 3 Survey Data

4_Appendix C_Create Victoria Final Survey Report

5_Appendix D  Create Victoria-Cultural Plan-final draft-

6_Presentation - Create Victoria

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE NOVEMBER 9, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and

         Section 90(1)(f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

         Section 90(1)(g) litigation or potential litigation affecting the municipality.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the meeting held October 5, 2017

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

2.

 

 

Law Enforcement

--C. Coates, City Clerk

 

 

 

 

3.

 

 

Law Enforcement

--C. Coates, City Clerk

 

 

 

 

4.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

5.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

6.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

7.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

8.

 

 

Litigation/Potential Litigation

--Councillor Loveday

 

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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