REVISED AGENDA - COMMITTEE OF THE WHOLEMeeting #:Date:Thursday, February 28, 2019 at 9:00 A.m. - 4:00 P.m.Location:COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUARELocated on the traditional territory of the Esquimalt and Songhees PeopleA.APPROVAL OF AGENDA B.CONSENT AGENDA Proposals for Consent Agenda: F.1 - Emergency Operations Centre Training Grant F.2 - Support for Bid to Host the 2022 Invictus Games F.3 - Proclamation - Tibet Day H.1 - Smart Cities Challenge, Letter of Support C.READING OF MINUTES C.1Minutes from the Committee of the Whole Meeting held January 31, 2019 1.Post-Meeting Minutes - COTW_Jan31_2019 - English.pdf1.Post-Meeting Minutes - COTW_Jan31_2019 - English.pdfAddendum: MinutesD.UNFINISHED BUSINESS D.1Letter from the Victoria & Esquimalt Police Board re: Employers Health Tax 1.190221 Board letter COV Council re Employers Health Tax - Victoria Police Department 2019 Budget.pdf1.190221 Board letter COV Council re Employers Health Tax - Victoria Police Department 2019 Budget.pdfA letter dated February 21, 2019 from the Victoria & Esquimalt Police Board regarding the Employers Health Tax and the Victoria Police Department 2019 Budget. D.2Request of Director of Police Services Under Section 27(3) of the Police Act 1.Letter_Request of Director of Police Services Under Section 27(3) of the Police Act.pdf2.Appendix A_Letters to the Director of Police Services.pdf3.Appendix B_Letter to Co-Chairs of the Victoria and Esquimalt Police Board.pdf4.Appendix C_Consultants' Report.pdf1.Letter_Request of Director of Police Services Under Section 27(3) of the Police Act.pdf2.Appendix A_Letters to the Director of Police Services.pdf3.Appendix B_Letter to Co-Chairs of the Victoria and Esquimalt Police Board.pdf4.Appendix C_Consultants' Report.pdfA letter dated February 26, 2019 from the Acting Assistant Deputy Minister and Director of Police Services with the results of the review regarding the six additional police officers in the VicPD's 2018 provisional budget. Addendum: ReportE.LAND USE MATTERS E.1945 Pembroke Street - Rezoning Application No. 000642 and Development Permit with Variances Application No. 00078 (North Park) 1.Report_Rezoning Application No. 00642_945 Pembroke Street.pdf2.Report_Development Permit with Variances Application No.00078_945 Pembroke Street.pdf3.Attachment A_Subject Map_945 Pembroke Street.pdf4.Attachment B_Aerial Map_945 Pembroke Street.pdf5.Attachment C_Plans dated February 12, 2019_945 Pembroke Street.pdf6.Attachment D_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf7.Attachment E_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf8.Attachment F_CALUC Comments_945 Pembroke Street.pdf9.Attachment G_Arborist Report_945 Pembroke Street.pdf10.Attachment H_Letter from Tenant_945 Pembroke Street.pdf11.Attachment I_Letter of Support from Modo_945 Pembroke Street.pdf12.Attachment J_ADP Report_945 Pembroke Street.pdf13.Attachment K_Minutes from the ADP meeting_945 Pembroke Street.pdf14.Addenda_Correspondence_945 Pembroke Street.pdf15.Addendum_Presentation_945 Pembroke Street.pdf1.Report_Rezoning Application No. 00642_945 Pembroke Street.pdf2.Report_Development Permit with Variances Application No.00078_945 Pembroke Street.pdf3.Attachment A_Subject Map_945 Pembroke Street.pdf4.Attachment B_Aerial Map_945 Pembroke Street.pdf5.Attachment C_Plans dated February 12, 2019_945 Pembroke Street.pdf6.Attachment D_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf7.Attachment E_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf8.Attachment F_CALUC Comments_945 Pembroke Street.pdf9.Attachment G_Arborist Report_945 Pembroke Street.pdf10.Attachment H_Letter from Tenant_945 Pembroke Street.pdf11.Attachment I_Letter of Support from Modo_945 Pembroke Street.pdf12.Attachment J_ADP Report_945 Pembroke Street.pdf13.Attachment K_Minutes from the ADP meeting_945 Pembroke Street.pdf14.Addenda_Correspondence_945 Pembroke Street.pdf15.Addendum_Presentation_945 Pembroke Street.pdfA report with information regarding an application proposing to rezone, subdivide and increase the density to allow multi-unit residential uses at 945 Pembroke Street also a development permit to construct two, three-storey multi-unit residential buildings and recommending it move forward to a public hearing. Addendum: Correspondence & Presentation E.21712 & 1720 Fairfield Road - Rezoning Application No. 00618 and Development Permit with Variance Application No.00098 (Gonzales) 1.Report_Rezoning Application_1712 and 1720 Fairfield Road.pdf2.Report_Development Permit with Variance Application_1712 and 1720 Fairfield Road.pdf3.Attachment A_Subject Map_1712 and 1720 Fairfield Road.pdf4.Attachment B_Aerial Map_1712 and 1720 Fairfield Road.pdf5.Attachment C_Plans date stamped September 25, 2018_1712 and 1720 Fairfield Road.pdf6.Attachment D_Letter from applicant to Mayor and Council_1712 and 1720 Fairfield Road.pdf7.Attachment E_Community Association Land Use Committee Meeting Summaries_1712 and 1720 Fairfield Road.pdf8.Attachment F_Tenant Assistance Plans_1712 and 1720 Fairfield Road.pdf9.Attachment G_Arborist Report_1712 and 1720 Fairfield Road.pdf10.Attachment H_Advisory Design Panel Meeting Minutes_1712 and 1720 Fairfield Road.pdf11.Attachment I_Correspondence_1712 and 1720 Fairfield Road.pdf12.Addendum_Presentation_1712 and 1720 Fairfield Road.pdf1.Report_Rezoning Application_1712 and 1720 Fairfield Road.pdf2.Report_Development Permit with Variance Application_1712 and 1720 Fairfield Road.pdf3.Attachment A_Subject Map_1712 and 1720 Fairfield Road.pdf4.Attachment B_Aerial Map_1712 and 1720 Fairfield Road.pdf5.Attachment C_Plans date stamped September 25, 2018_1712 and 1720 Fairfield Road.pdf6.Attachment D_Letter from applicant to Mayor and Council_1712 and 1720 Fairfield Road.pdf7.Attachment E_Community Association Land Use Committee Meeting Summaries_1712 and 1720 Fairfield Road.pdf8.Attachment F_Tenant Assistance Plans_1712 and 1720 Fairfield Road.pdf9.Attachment G_Arborist Report_1712 and 1720 Fairfield Road.pdf10.Attachment H_Advisory Design Panel Meeting Minutes_1712 and 1720 Fairfield Road.pdf11.Attachment I_Correspondence_1712 and 1720 Fairfield Road.pdf12.Addendum_Presentation_1712 and 1720 Fairfield Road.pdfA report presenting Council with information on a Rezoning and a Development Permit with Variance application on three buildings containing 17 dwelling units up to 2.5 storeys in height and recommending it move forward to a public hearing. Addendum: Report, Attachments, Presentation and additional correspondence F.STAFF REPORTS F.1Emergency Operations Centre Training Grant 1.Report_Emergency Operations Centre Training Grant.pdf2.Appendix A_CEPF_2019_EOC Application Form Esquimalt Victoria Signed.pdf1.Report_Emergency Operations Centre Training Grant.pdf2.Appendix A_CEPF_2019_EOC Application Form Esquimalt Victoria Signed.pdfA report seeking a Council resolution to support a City of Victoria application to the Union of BC Municipalities(UBCM) Community Emergency Preparedness Fund for $25,000 towards Emergency Operations Centre training, through the Emergency Management Division of the Victoria Fire Department.F.2Support for Bid to Host the 2022 Invictus Games 1.Report_Support for Bid to Host the 2022 Invictus Games.pdf2.Attachment A_Summary Overview 2017 Invictus Games.pdf1.Report_Support for Bid to Host the 2022 Invictus Games.pdf2.Attachment A_Summary Overview 2017 Invictus Games.pdfA report seeking approval for a letter of support and financial contribution of $20,000 towards a bid to host the 2022 Invictus Games.F.3Proclamation - Tibet Day 1.Proclamation - Tibet Day.pdf2.Appendix B_Proclamations List Master.pdf3.Report_Proclamation TIbet Day.pdf1.Proclamation - Tibet Day.pdf2.Appendix B_Proclamations List Master.pdf3.Report_Proclamation TIbet Day.pdfA report regarding the proclamation for "Tibet Day" on March 10, 2019.G.NOTICE OF MOTIONS H.NEW BUSINESS H.1Smart Cities Challenge, Letter of Support 1.Report_Smart Cities Challenge, Letter of Support.pdf2.Attachment_Direct and Aligned Investments.pdf1.Report_Smart Cities Challenge, Letter of Support.pdf2.Attachment_Direct and Aligned Investments.pdfA report seeking Council approval on the letter of support and aligned funding chart for the South Island Prosperity Project's submission to the Smart Cities Challenge. Addenda: AttachmentH.2Citizens' Assembly Council Committee 1.Council Citizens Assembly Committee.pdf1.Council Citizens Assembly Committee.pdfA report seeking the City of Victoria to form a committee that mirrors the Saanich Districts Committee to work with Victoria Council to develop terms of reference for a Citizens Assembly and related processes such as a technical assessment.H.3Extended Hours for Our Place 1.Motion - Extended Hours for Our Place.pdf1.Motion - Extended Hours for Our Place.pdfA report seeking Council approval to allocate $50,000 from surplus to partner with BC Housing and Island Health to increase the hours and services for Our Place to match winter hours from April 1 - October 31.H.4Maintaining the City of Victoria's Cherry Blossom Heritage 1.Maintaining the City of Victorias Cherry Blossom Heritage.pdf1.Maintaining the City of Victorias Cherry Blossom Heritage.pdfA report encouraging Council to include the historic importance and symbolic significance of cherry blossom trees when considering what trees to plant. Addendum: ReportH.5Recommendations from the Accessibility Working Group 1.Motion - AWG Recommendations.pdf2.Financial Plan Motion Responses.pdf1.Motion - AWG Recommendations.pdf2.Financial Plan Motion Responses.pdfA report providing recommendations from the Accessibility Working Group for Council's consideration. Addendum: Report and Financial Plan Motion ResponsesH.6Attendance at Federation of Canadian Municipalities Annual Meeting, May 30 - June 2, 2019 1.Report_Authorization of Attendance at FCM (1).pdf1.Report_Authorization of Attendance at FCM (1).pdfA Council member motion providing recommendations regarding the attendance of Councillor Collins at the Federation of Canadian Municipalities Annual Meeting. Addendum: ReportI.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Report_Rezoning Application No. 00642_945 Pembroke Street.pdf2.Report_Development Permit with Variances Application No.00078_945 Pembroke Street.pdf3.Attachment A_Subject Map_945 Pembroke Street.pdf4.Attachment B_Aerial Map_945 Pembroke Street.pdf5.Attachment C_Plans dated February 12, 2019_945 Pembroke Street.pdf6.Attachment D_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf7.Attachment E_Letter from applicant to Mayor and Council dated February 13, 2019_945 Pembroke Street.pdf8.Attachment F_CALUC Comments_945 Pembroke Street.pdf9.Attachment G_Arborist Report_945 Pembroke Street.pdf10.Attachment H_Letter from Tenant_945 Pembroke Street.pdf11.Attachment I_Letter of Support from Modo_945 Pembroke Street.pdf12.Attachment J_ADP Report_945 Pembroke Street.pdf13.Attachment K_Minutes from the ADP meeting_945 Pembroke Street.pdf14.Addenda_Correspondence_945 Pembroke Street.pdf15.Addendum_Presentation_945 Pembroke Street.pdf1.Proclamation - Tibet Day.pdf2.Appendix B_Proclamations List Master.pdf3.Report_Proclamation TIbet Day.pdf1.190221 Board letter COV Council re Employers Health Tax - Victoria Police Department 2019 Budget.pdf1.Report_Emergency Operations Centre Training Grant.pdf2.Appendix A_CEPF_2019_EOC Application Form Esquimalt Victoria Signed.pdf1.Report_Support for Bid to Host the 2022 Invictus Games.pdf2.Attachment A_Summary Overview 2017 Invictus Games.pdf1.Report_Smart Cities Challenge, Letter of Support.pdf2.Attachment_Direct and Aligned Investments.pdf1.Council Citizens Assembly Committee.pdf1.Motion - Extended Hours for Our Place.pdf1.Report_Rezoning Application_1712 and 1720 Fairfield Road.pdf2.Report_Development Permit with Variance Application_1712 and 1720 Fairfield Road.pdf3.Attachment A_Subject Map_1712 and 1720 Fairfield Road.pdf4.Attachment B_Aerial Map_1712 and 1720 Fairfield Road.pdf5.Attachment C_Plans date stamped September 25, 2018_1712 and 1720 Fairfield Road.pdf6.Attachment D_Letter from applicant to Mayor and Council_1712 and 1720 Fairfield Road.pdf7.Attachment E_Community Association Land Use Committee Meeting Summaries_1712 and 1720 Fairfield Road.pdf8.Attachment F_Tenant Assistance Plans_1712 and 1720 Fairfield Road.pdf9.Attachment G_Arborist Report_1712 and 1720 Fairfield Road.pdf10.Attachment H_Advisory Design Panel Meeting Minutes_1712 and 1720 Fairfield Road.pdf11.Attachment I_Correspondence_1712 and 1720 Fairfield Road.pdf12.Addendum_Presentation_1712 and 1720 Fairfield Road.pdf1.Maintaining the City of Victorias Cherry Blossom Heritage.pdf1.Motion - AWG Recommendations.pdf2.Financial Plan Motion Responses.pdf1.Post-Meeting Minutes - COTW_Jan31_2019 - English.pdf1.Report_Authorization of Attendance at FCM (1).pdf1.Letter_Request of Director of Police Services Under Section 27(3) of the Police Act.pdf2.Appendix A_Letters to the Director of Police Services.pdf3.Appendix B_Letter to Co-Chairs of the Victoria and Esquimalt Police Board.pdf4.Appendix C_Consultants' Report.pdf