UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, JANUARY 11, 2018, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

APPROVAL OF AGENDA

CONSENT AGENDA

READING OF MINUTES

1.

Minutes from the meeting held November 16, 2017

Late Item: Minutes

DRAFT_2017_11_16_COTW Minutes

UNFINISHED BUSINESS

LAND USE MATTERS

2.

Rezoning Application No. 00600 for 1038 - 1040 Fort Street (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council decline Rezoning Application No. 00600 for the property located at 1038-1040 Fort Street.

1_Report_REZ 00600 for 1038-1040 Fort Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_LATE_Presentation

3.

Rezoning Application No. 00579 for 3175 - 3177 Harriet Road (Burnside)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00579 for 3175-3177 Harriet Road & 105 Burnside Road East, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set once Staff receive proof of registration at the Land Titles Survey Authority of an executed Statutory Right-of-Way (SRW) of 3.66m on Burnside Road East.

1_Report_REZ 00579 for 3175-3177 Harriet Road

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_LATE_Presentation

4.

Temporary Use Permit No. 00009 for 543 - 549 Herald Street (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council decline Temporary Use Permit Application No. 00009 for the property located at 543-549 Herald Street.

1_Report_TUP 00009 for 543-549 Herald Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_LATE_Presentation

5.

Temporary Use Permit No. 00008 2650 - 2654 Quadra Street (Hillside-Quadra)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit the retail sale of cannabis.

Late Item: Presentation

Recommendation:That Council decline Temporary Use Permit Application No. 00008 for the property located at 2650-2654 Quadra Street.

1_Report_TUP 00008 for 2650-2654 Quadra Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_LATE_Presentation

6.

Development Permit with Variance Application No. 00064 for 785 Caledonia Avenue (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit changes to the exterior of the building and landscaping as well as to enclose a portion of the patio.

Late Item: Revised Correspondence & Presentation

Recommendation:That Council authorize the issuance of Development Permit with Variance Application No. 00064 for 785 Caledonia Avenue in accordance with: 1. Plans date stamped November 23, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements. 3. Registration of the lot line adjustment at the Land Title and Survey Authority Office to the satisfaction of staff. 4. The Development Permit with Variance lapsing two years from the date of this resolution.

1_Report_DPV 00064 for 785 Caledonia Avenue

2_Attachment A & B_Maps

3_Attachment C_Letter to Mayor and Council

4_Attachment D_Plans

5_Attachment E_Minutes from Council Meeting of November 26, 2015

6_REVISED_Attachment F_Correspondence

7_LATE_Presentation

7.

Rezoning Application No. 00614 for 3103 Washington Avenue (Burnside)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to permit the construction of four single-family dwellings.

Late Item:Correspondence & Presentation

Recommendation:That Council decline Rezoning Application No. 00614 for the property located at 3103 Washington Street.

1_Report_REZ 00614 for 3103 Washington Avenue

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_Attachment E_Letter from CALUC

6_LATE_Correspondence

7_LATE_Presentation

STAFF REPORTS

8.

Land Use Procedures Bylaw and Building and Plumbing Bylaw Amendments -  Affordable Housing & Emergency Preparedness Container Application Fees

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding changes to the Land Use Procedures Bylaw and Building and Plumbing Regulation Bylaw related to application fees.

Late Item: Presentation

Recommendation:That Council direct staff to: 1. Bring forward amendments to the Land Use Procedures Bylaw which would change the definition of affordable housing, reduce the development application fees for emergency preparedness containers, and provide clarification of fees as described in this report. 2. Bring forward amendments to the Building and Plumbing Regulation Bylaw which would change the definition of affordable housing as described in this report.

1_Report_LUP Bylaw & Building & Plumbing Bylaw Amendments -  Affordable Housing & Emergency Preparedness Container Application Fees

2_LATE_Presentation

NOTICE OF MOTIONS

NEW BUSINESS

9.

Letter from the Minister of Energy, Mines and Petroleum Resources  

A letter responding to the City's letter of August 8, 2017, regarding measures to encourage building retrofits for energy efficiency.

Recommendation: That Council receive the letter for information.

Referred from the December 14, 2017 Council Meeting

Letter from the Minister of Energy, Mines and Petroleum Resources

10.

Letter from Transport Canada

A letter dated November 9, 2017, regarding the City's request for Transport Canada to provide a Noise Exposure Forecast for the Victoria Harbour Water Airport.

Recommendation: That Council receive the letter for information.

Referred from the December 14, 2017 Council Meeting

Letter from Transport Canada

11.

Letter from the Minister of Transport

A letter from the Minister of Transport, dated October 20, 2017, regarding regulations and standards pertaining to Victoria Harbour Water Airport.

Recommendation: That Council receive the letter for information.

Referred from the December 14, 2017 Council Meeting

Letter from the Minister of Transport

12.

Late Item:Effective and Efficient Policing and Governance in the Capital Region

--Councillor Loveday

A Council member motion providing recommendations regarding policing and governance in the Capital Region.

Recommendation:Be It Resolved That Council call on the Province of British Columbia to establish and fund a Citizens’ Assembly on Amalgamation with interested municipalities from Greater Victoria And Be It Further Resolved That the City of Victoria remain receptive to any initiatives for the creation of a regional police force and request the Mayor write to local Mayors requesting participation in discussions on the potential of a regional police force.

Effective and Efficient Policing and Governance in the Capital Region

ADJOURNMENT OF COMMITTEE OF THE WHOLE

CONVENE COUNCIL MEETING

MOTION TO CLOSE THE JANUARY 11, 2018, COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

•         Section 90 1(a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

•         Section 90 1(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

•         Section 90 1(c)labour relations or other employee relations;

•         Section 90 1(f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

•         Section 90 1(i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

APPROVAL OF CLOSED AGENDA

READING OF CLOSED MINUTES

1.

Minutes from the closed meeting held November 9, 2017

2.

Minutes from the closed meeting held November 16, 2017

3.

Minutes from the closed Meeting held November 23, 2017

4.

Minutes from the closed Meeting held December 7, 2017

5.

Minutes from the closed meeting held December 14, 2017

Deferred

UNFINISHED BUSINESS

6.

Legal Advice

--T. Zworski, City Solicitor

CORRESPONDENCE

NEW BUSINESS

7.

Late Item:Legal Advice

8.

Proposed Municipal Honour

--Councillor Isitt

9.

Employee Relations

--J. Jensen, Head of Human Resources

10.

Late Item:Employee Relations

--J. Jensen, Head of Human Resources

11.

Appointments to Greater Victoria Public Library

--C. Coates, City Clerk

12.

Appointments to Victoria Family Court Youth Justice Committee

--C. Coates, City Clerk

13.

Law Enforcement

--C. Coates, City Clerk

14.

Law Enforcement

--C. Coates, City Clerk

15.

Law Enforcement

--C. Coates, City Clerk

16.

Law Enforcement

--C. Coates, City Clerk

17.

Law Enforcement

--C. Coates, City Clerk

CONSIDERATION TO RISE & REPORT

ADJOURNMENT