AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF JUNE 4, 2015, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Page

CALL TO ORDER

APPROVAL OF THE  AGENDA

CONSENT AGENDA

ADOPTION OF MINUTES

1.

Minutes from the Meeting held May 7, 2015

2.

Minutes from the Meeting held May 21, 2015

DELEGATION

3.

BC Transit

--James Wadsworth, Senior Transit Planner

--Tania Wegwitz, Manager of Transit Planning

Late Item:  PowerPoint Presentation

A presentation outlining information on BC Transit, the Victoria Regional Transit System, the Victoria Regional Transit Commission and upcoming transit projects.

1.  BC Transit Correspondence.pdf

2.  PPT_BC Transit Victoria Regional Transit Overview Presentation.pdf

5 - 19

DECISION REQUESTS

4.

New Operational Plan and Highlights of Quarter One

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item: Report

A report presenting a new operational plan that outlines all 2015 initiatives recently approved by Council in the financial plan and strategic plan.

1.  Operational Plan - Staff Report.pdf

2.  Operational Plan - Appendix A.pdf

3.  Operational Plan - Appendix B.pdf

4.  Operational Plan - Appendix C.pdf

5.  Operational Plan - Appendix D.pdf

6.  Operational Plan - VicPD.pdf

7.  PPT_VicPD Q1 Report.pdf

8.  PPT_Operational Plan and Highlights Q1.pdf

21

5.

2015 First Quarter Budget Status Report  (deferred from May 21)

--S. Thompson, Director of Finance

A report outlining the status of the 2015 budget as of March 31, 2015.

2015 First Quarter Budget Status Report.pdf

123 - 129

6.

Summary of Public Input on the Proposed Grant Process and Approval of Fee-for-Service Grants

--S. Thompson, Director of Finance

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

--J. MacDougall, Acting Director of Parks & Recreation

A report summarizing public input regarding the proposed changes to the City's grant program.

1.  Public Input on the Proposed Grant Process_Staff Report.pdf

2.  Public Input on the Proposed Grant Process_Appendix A.pdf

3.  Public Input on the Proposed Grant Process_Appendix B_Part 1_.pdf

4.  Public Input on the Proposed Grant Process_Appendix B_Part 2_.pdf

5.  Public Input on the Proposed Grant Process_Appendix C.pdf

6.  Public Input on the Proposed Grant Process_Appendix D.pdf

7.  PPT_Summary of Feedback on Proposed Grant Program.pdf

131 - 244

7.

Action Plan for Housing Supports and City Services for Sheltering in City Parks

--R. Woodland, Director of Legislative and Regulatory Services

Late Item:  Report

A report proposing an Action Plan for Housing Supports and City Services for sheltering in City parks and outlining initiatives in response to Council's direction.

Action Plan for Housing Supports & City Services for Sheltering in City Parks.pdf

245 - 266

8.

Quadra Heights Playground Improvements

--J. MacDougall, Acting Director of Parks and Recreation

Late Item:  PowerPoint Presentation

A report presenting the results of public engagement and outlining next steps for the renewal of Quadra Heights playground park.

1.  Quadra Heights Playground Improvements.pdf

2.  PPT_Quadra Heights Presentation.pdf

267 - 282

9.

Victoria West Park Improvements Engagement Plan

--J. MacDougall, Acting Director of Parks and Recreation

Late Item:  PowerPoint Presentation 

A report seeking Council approval of the proposed engagement strategy for Victoria West Park to shape potential park improvements in 2016.

1.  Victoria West Park Improvements Engagement Plan.pdf

2.  PPT_Vic West Engagement Presentation.pdf

283 - 299

10.

Canada 150 Community Infrastructure Fund

--J. MacDougall, Acting Director of Parks & Recreation

A report providing an overview of the Canada 150 Community Infrastructure Fund and to seek Council approval to apply for funding.

Canada 150.pdf

301 - 304

11.

Confined Space Rescue Agreement with the Township of Esquimalt

--B. Dellebuur, Acting Assistant Director of Transportation and Parking Services

A report requesting Council approval to extend the existing agreement with Esquimalt regarding Confined Space Rescue Service. 

Confined Space Rescue Service.pdf

305 - 316

12.

Liquor Licence Application - Irish Times Pub and Oyster Bar

--R. Woodland, Director of Legislative & Regulatory Services

A report seeking a Council resolution regarding a Liquor Primary Licence application by the Irish Times & Oyster Bar.

Liquor Licence Application_Irish Times.pdf

317 - 328

13.

Liquor Licence Application - The Bard and Banker Pub

--R. Woodland, Director of Legislative & Regulatory Services

A report seeking a Council resolution regarding a Liquor Primary Licence application by the Bard & Banker Pub.

Liquor Licence Application_Bard and Banker.pdf

329 - 337

14.

Air Space Parcel - 2300 Dowler Place

--R. Woodland, Director of Legislative and Regulatory Services

A report seeking Council authorization to acquire an air space parcel from the Province of BC.

Air Space Parcel.pdf

339 - 345

15.

Appointment of Council Member - CRD Climate Action Inter-Municipal Steering Committee  (Verbal)

NEW BUSINESS

16.

Proposed Strategic Plan Amendment Process

--Mayor Helps and Councillor Madoff

A motion proposing a process for amending the Strategic Plan.

Motion_Proposed Strategic Plan Amendment Process.pdf

347 - 349

17.

Motion - 2017 BC Games 55+

--Mayor Helps and Councillor Coleman

A motion proposing that Council support a bid to host the BC Seniors' Games in the Capital Region in 2017.

1.  Motion_BC Senior's Games 2017.pdf

2.  BC Games 55 + Notes.pdf

3.  BC Games 55+ 2017 Business Plan Outline.pdf

351 - 366

MOTION TO CLOSE THE JUNE 4, 2015, GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

•         Section 12 (3) (c) Labour Relations or employee relations

•         Section 12 (3) (g)  Litigation or potential litigation affecting the City

•         Section 12 (3) (l)  Discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purpose of preparing an annual report under section 98 of the Community Charter.

CLOSED MEETING

CONSENT AGENDA - CLOSED MEETING

ADOPTION OF THE CLOSED MINUTES

18.

Minutes from the Closed Meeting held May 7, 2015

DECISION REQUEST

19.

Legal / Mediation Update 

--J. Huggett, Senior Project Manager, Johnson Street Bridge Replacement Project

20.

Quarterly Update - Operational Plan Report  (Verbal)

--J. Johnson, City Manager

21.

Employee Relations  (Verbal)

--J. Johnson, City Manager

22.

Late Item:

Quarterly Update  (Verbal)

--Mayor and Council

CONSIDERATION TO RISE & REPORT

ADJOURNMENT