A.

APPROVAL OF AGENDA

B.

REPORTS OF COMMITTEE

1.

Recommendations from the Special Governance & Priorities Committee Meeting held December 10, 2015

Review of City Governance

That Council postpone consideration of the following items until further information is provided at the Monday, December 14, 2015 workshop:

1. The consolidation of Planning and Land Use Committee and Governance and Priorities Committee into a single committee, Committee of the Whole.
2. The concept of holding split day and evening sessions of Council twice monthly.

That Council direct staff to prepare a Policy and Procedures document for Council's consideration relating to correspondence management.

That Council authorize a 15 minute speaking limit for applicant presentations to be incorporated into a Policy and Procedures document.

That Council direct staff to prepare a Policy and Procedures document for Council’s consideration relating to managing the requests to address Council.

That Council approve, on a trial basis, Council meetings beginning at 6:30 p.m., that the first substantive item of business are up to six requests to address Council and that everything else be placed in the usual order.

2.

Recommendations from the Special Governance & Priorities Committee Meeting held December 14, 2015

 Review of City Governance:

1. That Council initiate a pilot project to consolidate the Planning & Land Use Committee and the Governance & Priorities Committee into a Committee of the Whole, to meet four times per month, with land matters clearly distinguished on the Agenda.

2. That Council review the project in six months.

3. That Council direct staff to prepare a draft policy for managing issues resulting from the Request to Address Council section.

4. That further consideration be given to the broader issue of presentations of land use applications at Committee, and that staff report back to Council with options for inclusion in a Policy/Procedure document.

5. That staff develop a best practices guide for the post public hearing process.

6. That Council approve a three month trial using horseshoe seating for all meetings.

7. That the Council Bylaw be amended to remove section 12 and other legislative repetitions in the Bylaw, and that staff prepare a companion document to the Bylaw containing the information removed in order to continue to provide quick reference to this information and that the Bylaw be updated to utilize the current version of Robert's Rules of Order.

8. That staff develop a Policy/Procedures document to clarify meeting content and other procedures not addressed in the Council (Procedures) Bylaw.

9. That the Council Bylaw be amended to remove Section 15(2)b regarding eligibility to participate electronically only while attending City business elsewhere.

Council Appointments:

That Council approve the following appointments:

1. That Councillor Lucas be appointed to the Capital Region Emergency Service Telecommunications (CREST) Committee for a one year term expiring December 31, 2016.

2. That Councillor Isitt be appointed to the Greater Victoria Harbour Authority Board for a one year term expiring December 31, 2016.

3. That Councillor Madoff be appointed to the Greater Victoria Public Library Board for a one year term expiring December 31, 2016, and that Councillor Loveday be appointed for the 2017 term followed by Councillor Alto in for the 2018 term.

4. That Councillor Lucas be appointed to the Tourism Victoria Board of Directors for a one year term expiring December 31, 2016.

5. That Councillors Alto and Thornton-Joe be appointed to the Canadian Capital Cities Organization Board for a one year term expiring December 31, 2016.

6. That Councillor Young be appointed to the Municipal Insurance Association of British Columbia (MIABC) for a one year term expiring December 31, 2016 and that Councillor Coleman be appointed in 2016 for a one year term expiring December 31, 2017.

7. That Councillor Thornton-Joe be appointed to the Regional Housing Trust Fund Commission for a one year term expiring December 31, 2016.

8. That Councillor Madoff be appointed to the Royal and McPherson Theatres Society Board for a one year term expiring December 31, 2016.

9. That Councillor Loveday be appointed to the CRD Arts Committee for a one year term expiring December 31, 2016.

10. That Councillor Alto be appointed liaison to University of Victoria, for a one year term expiring December 31, 2016 with Councillor Lucas as alternate.

11. That Councillor Young be appointed be appointed to the CRD Solid Waste Committee.

12. That Council direct staff to develop a roles and responsibilities overview for each Councillor appointment, for consideration in 2017.

C.

NEW BUSINESS

1.

Motion - Wastewater Treatment Site

Motion-Wastewater Treatment Site

D.

CLOSED MEETING

That Council convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deals with matters specified in Sections 12(3) and/or (4) of the Council Bylaw; namely:

Section 12(4)(b)  The consideration of information received and held in confidence relating to negotiations between the City and a Provincial government or the Federal government or both, or between a Provincial government or the federal government or both and a third party.

1.

LAND / INTERGOVERNMENTAL NEGOTIATIONS

2.

CONSIDERATION TO RISE & REPORT

E.

ADJOURNMENT