Committee of the Whole - 08 Jun 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, JUNE 8, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held May 11, 2017

 

2017_05_11_Minutes

 

 

 

 

2.

 

 

Minutes from the Meeting held May 25, 2017

 

2017_05_25_Minutes

 

 

 

 

 

Presentation

 

 

3.

 

 

First Quarterly Report 2017

--J. Johnson, City Manager

 

A report providing information and recommendation regarding the City's strategic objectives.

 

Updated: Attachment 8_Sleeping in Vehicles (Amended to attach Appendix A)

Late Item: Attachment 9_Dogs in Parks

 

Recommendation:  That Council receive the following report for information.

 

1_Report_First Quarter Report

2_Attachment 1_2017 Highlights of Operational Plan - First Quarter

3_Attachment 2_Operational Plan Key Initiatives Dashboard

4_Attachment 3_Q1 Budget Status Report Update

5_Attachment 4_Grant Summary

6_Attachment 5_Victoria Police Q1 Report

7_Attachment 6_Victoria Police Q1 Presentation

8_Attachment 7_Traffic Orders update

9_Attachment 8_Sleeping in Vehicles

10_LATE_Appendix 9_Off Leash Project

11_Attachment 10_Sheltering Activities in Parks

12_Presentation_2017 Highlights of Operational Plan - First Quarter

 

 

[Addenda]

 

 

4.

 

 

Social Procurement in Context and Community Benefit Infrastructure Pilot

--S. Thompson, Director of Finance

 

A workshop providing information regarding two of the recommendations following the March 23, 2017 presentation from the Mayor's Task Force on Social Enterprise and Social Procurement.

 

Recommendation: That Council receive this report for information.

 

1_Report_Social Procurement in Context and Community Benefit Infrastructure Pilot

2_Appendix A_Summary of What Have We Heard from the Infrastructure Pilot

3_Appendix B_Social Procurement in Infrastucture

4_Presentation_Social Procurement Update

 

 

 

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

5.

 

 

Update on Rezoning Application No. 00466 and Heritage Alteration Permit Application No. 00214 for 913-929 Burdett Avenue and 914-924 McClure Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the design revisions in response to the Joint Heritage Panel and Advisory Panel feedback,

 

Late Item: Correspondence & Presentation

 

Recommendations: Rezoning Application No. 00466: 1. That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00466 for 913-929 Burdett Avenue and 914-924 McClure Street; and that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council. 2. That Council instruct staff to prepare a Housing Agreement Bylaw to secure a minimum of 50% of the total units as market rental for a minimum of 20 years, plus a minimum of 26 units be used as assisted living for a minimum of 20 years, and that future strata bylaws cannot prohibit strata owners from renting residential strata units, and repeal the formerly adopted Housing Agreement from a past development proposal. 3. That the introductory readings of these Bylaws be considered by Council and a Public Hearing date be set once the following conditions are met: a. preparation of a Section 219 Covenant for sewage attenuation as required, and executed by the applicant to the satisfaction of the Director of Engineering and Public Works. 4. That Council give authorization for the following, if the Housing Agreement and Rezoning Bylaws are adopted: a. Mayor and City Clerk to execute the documents required in order to discharge or terminate the following legal documents related to a past development proposal, which are not applicable to the current development proposal: i. S.219 Covenant relating to the provision of full frontage works along the Burdett Avenue and McClure Street frontages; ii. Statutory Right-of-Way for the provision of a 1.2m public walkway along the east of the property; iii. Heritage Revitalization Agreement dated February 14, 2008. b. Introduction of a bylaw to repeal the February 14, 2008 Heritage Revitalization Agreement, as required. Heritage Alteration Permit No. 00214: Following consideration of Rezoning Application No. 00466, staff recommend that Council consider this updated motion with respect to Heritage Alteration Permit with Variances No. 00214: “That Council authorize the issuance of the Heritage Alteration Permit No. 00214 for 913-929 Burdett Avenue and 914-924 McClure Street in accordance with: 1. Plans date stamped May 3, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: a. increasing the building height from 16.5m to 20.55m; b. reducing the front yard setback from 10.6m to 8.75m; c. reducing the rear yard setback from 5.4m to 4.7m; d. reducing the west yard setback from 3.6m to 3.2m for the principal building and from 3.6m to 3.05m for the Cartreff Residence. 3. Final plans to be generally in accordance with the plans identified above to the satisfaction of City staff. 4. The Heritage Alteration Permit is subject to the conditions for Mount St. Angela (917-923 Burdett Avenue), the Cartreff Residence (913 Burdett Avenue), and the Temple Residence (924 McClure Street), detailed in Appendix A, Appendix B, and Appendix C attached to this report. 5. Sustainability features and construction achieving the BUILT GREEN® Certification level. 6. The Heritage Alteration Permit lapsing two years from the date of this resolution.”

 

1_Report_Update on Rez Application No. 00466 and HAP Application No. 00214 for 913-929 Burdett and 914-924 McClure

2_ January 12, 2017 COTW Report_HAP No. 00214 for 913-929 Burdett

3_ January 12, 2017  COTW Rezoning Application No.00466 for 913-929 Burdett Avenue and 914-924 McClure

4_Appendix A_Mount St- Angela- 917-923 Burdett ave

5_Appendix B_Cartreff Residence- 913 Burdett Ave

6_Appendix C_Temple Residence- 924 McClure Ave

7_Attachment 1_Minutes from January 12, 2017 COTW Meeting

8_Attachment 2_Minutes from January 12, 2017 Council Meeting

9_Attachment 3_Ltr from Larry Cecco, Keay Cecco Architecture Ltd- dated May 3, 2017

10_Attachment 4_Plans dated May 3, 2017

11_Attachment 5_Staff report to Joint Advisory Design and HAP Report dated Jan 19, 2017

12_Attachment 6_Minutes of Feb 1, 2017 Joint Advisory and HAP meeting

13_LATE_Burdett and McClure_Correspondence

14_LATE LATE_Burdett and McClure_Correspondence

15_LATE_Presentation_Burdett-McClure

 

 

[Addenda]

 

 

6.

 

 

Request to remove restrictive covenant CA4941711 at 2540 Quadra Street (Hillside/Quadra)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the request to remove a restrictive covenant from the property located at 2540 Quadra Street.

 

Late Item: Presentation

 

Recommendation: That Council authorize the Mayor and City Clerk to execute a legal instrument, in the form satisfactory to the City Solicitor, to discharge covenant number CA4941711 from the property with the civil address of 2540 Quadra Street.

 

1_Report_Request to remove restrictive Covenant CA941711 at 2540 Quadra

2_Attachment 1_Letter to Mayor and Council dated May 9, 2017

3_Attachment 2_Subject Map

4_Attachment 3_Aerial Map

5_Attachment 4_restrictive covenant CA4941711

6_LATE Presentation_2540 Quadra

 

 

[Addenda]

 

 

7.

 

 

Application for a Permanent Change to Hours of Service for a Liquor Primary Licence (212046), D'arcy McGee's, 1127 Wharf Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application from D'arcy McGee's to extend liquor sales from 1:00 a.m. to 2:00 a.m. on Fridays and Saturdays.

 

Recommendations: That Council direct staff to provide the following response to the Liquor Licensing Agency: 1. Council, after conducting a review with respect to noise and community impacts, does support the application of D'arcy McGee's, located at 1127 Wharf Street to extend closing hours from 1:00 a.m. to 2:00 a.m. on Fridays and Saturdays. Providing the following comments on the prescribed considerations: a. The impact of noise on the community in the vicinity of the establishment has been considered in relation to the request to extend the hours to 2:00 a.m. on Friday and Saturdays and is not expected to be a significant issue. b. If the application is approved, the impact on the community is expected to be positive economically as the approval supports the request of the business. c. The views of residents were solicited via a mail out to neighbouring property owners and occupiers within 50 metres of the licensed location and a notice posted at the property. The City received one letter in support of the application and three letters opposed to the application which included a letter from the Victoria Downtown Residents Association. The letter from VDRA states a number of concerns related to densification of similar establishments with similar closing hours due to proximity of existing residential units. d. Council recommends the issuance of the license.

 

1_Report_Application for a Permanent Change to Hours of Service for a Liqour Primary License - 1127 Wharf St

2_Appendix A_Aerial Photograph of the establishment and surrounding area

3_Appendix B_Council Minute from May 24, 2007

4_Appendix C_Letters from the public

5_Appendix D_Provincial Liquor Licensee Types

6_Appendix E_Response from Applicant regarding Council report

 

 

 

 

8.

 

 

2016 Regional Growth Strategy  - Dispute Resolution Process

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an upcoming non-binding dispute resolution process for the 2016 Regional Growth Strategy.

 

Recommendation: That Council advise the CRD that the City of Victoria will not participate in the dispute resolution process for the 2016 Regional Growth Strategy.

 

1_Report_2016 Regional Growth Strategy - Dispute Resolution Process

2_Attachment 1_Letter dated May 5- 2017- Preparation of a Non-Binding Dispute Resolution Process

3_RGS Formal Referral

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

9.

 

 

Lessons Learned Policy

--J. Johnson, City Manager

 

A report providing information and recommendations regarding the City's Lessons Learned Policy.

 

Late Item: Report

 

Recommendation: That Council receive this report for information.

 

1_Report_Lessons Learned Policy

2_Attachment 1_Lessons Learned Policy

 

 

[Addenda]

 

 

10.

 

 

Public Engagement Roadmap

--J. Jenkyns, Deputy City Manager

 

A report providing information and recommendations regarding the Engagement Framework and 2017-2018 Public Engagement Road Map.

 

Late Item: Presentation

 

Recommendation: That Council endorse the Public Engagement Roadmap and direct staff to report back for final consideration after consultation.

 

1_Report_Public Engagement Roadmap

2_Appendix A_Engagement Framework

3_Appendix B_2017-2018 Public Engagement Road Map

4_Appendix C_2017-2018 Public Engagement Roadmap_full

5_Appendix D_Public Engagement Road Map - Engagement Summary

6_Appendix E What we heard - raw data

7_Late_Presentation_Public Engagement Road Map

 

 

[Addenda]

 

 

11.

 

 

Cycle Network Implementation Update - Fort Street Design

--F. Work, Director of Engineering and Public Works

 

A report providing information and recommendations regarding the proposed design for the Fort Street bike lanes and requesting direction to proceed with construction.

 

Late Item: Presentation

 

Recommendations: That Council direct staff to: 1. Approve the value-engineered, "complete streets" AAA Bicycle Facility in 2017/2018, and implement the three 800-1000 block crosswalk upgrades in future years; 2. Amend the 2017 Financial Plan to allocate an additional $270,000 from the Gas Tax Reserve to fund the Fort Street project, and authorize staff to proceed to tender a construction contract as outline in this report; and 3. Amend the 2017 Financial Plan to allocate an additional $110,000 from the Accessibility Capital Reserve for accessibility features for the Fort Street Bike Lane project.

 

1_Report_Fort Street AAA Bike Lane - Design Approval and Project Update

2_Appendix A_Engagement Summary

3_Appendix B_Fort Street Design Overview Block by Block

4_Late_Presentation_ Fort Street AAA Bike Lane

 

 

[Addenda]

 

 

12.

 

 

Correspondence Management Policy

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the establishment of a Correspondence Management Policy.

 

Recommendations:  That Council approve the Correspondence Management Policy.

 

1_Report_Correspondence Management Policy, COTW June 8th

2_Appendix A_Correspondence Management Policy

 

 

 

 

13.

 

 

Proclamation: "World Refugee Day" June 20, 2017

--C. Coates, City Clerk

 

1_Report_Proclamation_World Refugee Day June 20, 2017

2_Proclamation_World Refugee Day June 20, 2017

 

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

 

MOTION TO CLOSE THE JUNE 8, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

         Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the closed Meeting held May 11, 2017

 

 

 

 

2.

 

 

Minutes from the closed Meeting held May 25, 2017

 

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

3.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

4.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

5.

 

 

Land 

--P. Rantucci, Head of Strategic Real Estate

--T. Zworski, City Solicitor

 

 

 

 

6.

 

 

Deferred to the June 15, 2017 Closed Council Meeting

Appointment

--Councillor Alto

 

 

[Addenda]

 

 

7.

 

 

Late Item:Land

--S. Thompson, Director, Finance

 

 

[Addenda]

 

 

8.

 

 

Late Item:Intergovernmental Relations (Verbal)

--Mayor Helps

 

 

[Addenda]

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

APPROVAL OF AGENDA

 

 

 

ADJOURNMENT

 

 

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