Committee of the Whole - 03 Aug 2017 - Agenda - Html

 

 

UPDATED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, AUGUST 3, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held July 13, 2017

 

2017_07_13_Minutes

 

 

[Addenda]

 

 

2.

 

 

Minutes from the Meeting held July 20, 2017

 

2017_07_20_Minutes

 

 

[Addenda]

 

 

Workshop

 

 

3.

 

 

We Speak Translate Training

--Kate Longpre, Community Integration Coordinator, ICA Victoria

 

 

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

4.

 

 

Development Variance Permit No. 00188 for 1457 Clifford Street (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to reduce minimum lot widths and setbacks in order to subdivide the existing lot and construct two single family dwellings with secondary suites on each lot.

 

Late Item: Presentation

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of a Development Permit Application No. 00188 for 1457 Clifford Street, in accordance with: 1. Plans date stamped July 13, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: Lot 1: i. reduce the minimum lot width from 15m to 13.46m; ii. reduce the minimum side yard setback from 3.0m to 2.49m; iii. reduce the minimum combined side yard setback from 4.5m to 3.99m. Lot 2: i. reduce the minimum average lot width from 15m to 13.46m; ii. reduce the minimum side yard setback from 3.0m to 2.59m; iii. reduce the minimum combined side yard setback from 4.5m to 4.09m. 3. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_DVP 1457 Clifford

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter from Applicant

6_Attachment E_Fairfield Gonzales CALUC email

7_Late Presentation _1457 Clifford

 

 

[Addenda]

 

 

5.

 

 

Rezoning Application No. 00586 for 304 Cook Street (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to rezone to a new site specific zone to allow for a liquor retail store as a permitted use within the existing building.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00586 for 304 Cook Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set once the following conditions are met: 1) Preparation of a legal agreement to secure the decorative paving along Cook Street and Sutlej Street, executed by the applicant to the satisfaction of the City Solicitor.

 

1_Report_REZ  304 Cook

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachmnet D_Letter from Applicant

6_Attachment E_Fairfield Gonzales CALUC

7_Attachmnet F_Liquor Retail Stores Rezoning Policy Petition Responses and Map

8_Attachment G_Correspondence

9_Late Presentation - 304 Cook

 

 

[Addenda]

 

6.

 

 

Rezoning Application No. 00541 for 1068 Chamberlain Street (Gonzales)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to rezone the property to a new site specific zone to allow for a duplex with secondary suite, through an addition on to the existing single family dwelling with secondary suite.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment(s) that would authorize the proposed development outlined in the Rezoning Application No. 00541 for 1068 Chamberlain Street, that first and second reading of the Zoning Regulation Bylaw Amendment(s) be considered by Council and a Public Hearing date be set.

 

1_Report_REZ  1068 Chamberlain Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter from the Applicant

6_Attachment E_Fairfield Gonzales CALUC

7_Attachment F_Correspondence

8_ Late Presentation - 1068 Chamberlain

 

 

[Addenda]

 

 

7.

 

 

Development Permit with Variances Application No. 000488 for 1068 Chamberlain Street  (Gonzales)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to alter an existing single family dwelling with a secondary suite to create a duplex with a secondary suite.

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00541, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit with Variances Application No. 000488 for 1068 Chamberlain Street, in accordance with: 1. Plans date stamped July 14, 2017. 2. Development meeting all Zoning Regulation Bylaw Requirements, except for the following variances: i. allow parking in the front yard. ii. increase the maximum combined floor area on the first and second floor from 280m2 to 359.8m2. iii. reduce the minimum rear yard setback 12.78m to 10.26m. 3. The Development Permit lapsing two years from the date of this resolution.

 

(Please see Item No. 6 for attachments to the report)

 

1_Report_DPV 1068 Chamberlain Street

 

 

 

 

8.

 

 

Heritage Designation Application No. 000166 for 614-6141/2 Fisgard Street (Downtown)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to designate the exterior of the heritage-registered property located at 614-6141/2 Fisgard Street, also known as The Lee's Benevolent Association.

 

Late Item: Presentation

 

Recommendation: That Council consider the following motion: "That Council approve the designation of the Heritage-Registered property located at 614-6141/2 Fisgard Street, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site, and that first and second reading of the Heritage Designation Bylaw be considered by Council and a Public Hearing date be set.

 

1_Report_Heritage Designation Fisgard

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Photographs

5_Attachment D_Statment of Significance

6_Attachment E_Letter from the applicant

7_ Late Presentation - 614 Fisgard - Heritage Designation

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

9. a.

 

 

Update on Neighbourhood Team Workplan

--J. Jenkyns, Deputy City Manager

 

A report providing information and recommendations on the progress of the team workplan and related outcomes identified in the Strategic Plan.

 

Recommendation: That Council receive this report for information.

 

1_Report_update on neighbourhood team workplan

2_Presentation_ Neightbourhood Team Workplan

 

 

 

 

9. b.

 

 

Councillor Liaison Terms of Reference and Appointments

--Mayor Helps

 

A Council Member Motion regarding the proposed Councillor Liaison Terms of Reference and appointments.

 

Recommendation:  1.That Council adopt the Councillor Neighbourhood Liaison Terms of Reference as presented in Appendix A.  2. That Council determine whether each councillor will stay assigned to her/his current neighbourhood for the remainder of the term or will be assigned to a new neighbourhood.

 

1_Report_Councillor Liaison Terms of Reference Report

 

 

 

 

10.

 

 

2017 My Great Neighbourhood Grants

--J. Jenkyns, Deputy City Manager

 

A report providing information and recommendations regarding the 2017 My Great Neighbourhood Grant applications.

 

Late Item: Presentation

 

Recommendation: That Council approve the 21 applications received for Spring intake of the 2017 My Great Neighbourhood Grant program.  That Council direct staff to undertake a second grant intake in the fall of 2017.

 

1_Report_2017 My Great Neighbourhood Grants

2_Appendix A_2016 Grants Status Report

3_Appendix B_2017 Grant Policy

4_Appendix C_Community Art Project Guidelines

6_Late Presentation_Great Neighbour Grants

 

 

[Addenda]

 

 

11.

 

 

Laurel Point Park - Phase II Environmental Site Assessment

--F. Work, Director of Engineering & Public Works

 

A report providing information and recommendations regarding the proposed Phase II Environmental Site Assessment of the site located at 680 Montreal Street.

 

Recommendation:  That Council direct staff to proceed with the next stage of environmental investigation at Laurel Point Park, including a detailed site investigation, risk assessment and remediation plan, using funds from the 2017 Financial Plan - Environmental Remediation capital budget.

 

1_Report_Laurel Point Park - Phase 2

2_Attachment A_Site Plan

3_Attachment B_Historic Photo

 

 

 

 

12.

 

 

Municipalities for Climate Innovation Program - Authorization for Grant Application Submission: All Ages and Abilities Bicycle Network Implementation

--F. Work, Director of Engineering and Public Works

 

A report providing information and recommendations regarding the potential City of Victoria application to the Municipalities for Climate Innovation Program.

 

Recommendation: That Council authorize: 1. The Director of Engineering and Public Works to submit a $1,000,000 grant application to the Federation of Canadian Municipalities (FCM) under the Municipalities for climate Innovation Program (MCIP), for contributions towards the implementation of the All Ages and Abilities (AAA) Bicycle Network. 2. The Mayor and City Clerk to execute a grant agreement under the Municipalities for Climate Innovation funding program, if successful.

 

Report_Municipalities for Climate Innovation Program

 

 

 

 

13.

 

 

Dog Off-Leash Pilot Project for Barnard Park

--T. Soulliere, Director of Parks, Recreation, & Facilities

 

A report providing information and recommendations regarding the impacts and advisability of having a dog off-leash area in Barnard Park. 

 

Recommendation: That Council receive this report for information.

 

1_Report_Implications of Dog Off-Leash Pilot for Barnard Park

2_Appendix A_Nearby Parks with off-leash areas

 

 

 

 

14.

 

 

Appointment of Bylaw Officer

--C. Coates, City Clerk

 

A report providing information and a recommendation regarding the appointment of a Bylaw officer.

 

Recommendation: That Council approved the appointment of Michael Boyd: as a Bylaw Officer pursuant to section 2(a) of the Inspection Bylaw (06-061).

 

1_Report_Bylaw officer

 

 

 

 

15.

 

 

ADDITIONAL MEETING NOT REQUIRED

Proposed Special Council Meeting - September 14, 2017

--C. Coates, City Clerk

 

A report providing information and recommendations regarding potential Special Council Meeting to be held September 14, 2017 in the evening.

 

Recommendation:  That Council approve a special Council meeting at 6:30 p.m. on Thursday, September 14, 2017 for the purpose of holding Public Hearings.

 

 

[Addenda]

 

 

16.

 

 

Proclamation: "Grandparents Raising Grandchildren Week" - September 10-16, 2017

--C. Coates, City Clerk

 

1_Report_Grandparents raising grandchildren Week

2_Appendix A_Proclamation

3_Appendix B_List of Proclamations

 

 

 

 

17.

 

 

Proclamation: "Grandmothers to Grandmothers Day" - September 10, 2017

--C. Coates, City Clerk

 

1_Report_Grandmothers to Grandmothers Day

2_Appendix A_Proclamation

3_Appendix B_List of Proclamations

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

18.

 

 

Federal Smart Cities Challenge - Smart South Island Project - Municipal and First Nations Draft Issues and Opportunities

--Mayor Helps

 

A Council Member motion regarding the Federal Smart Cities Challenge.

 

Recommendation:  That Council provide feedback on the draft policy paper.

 

1_Report_Federal Smart Cities Challenge

 

 

 

 

19.

 

 

Advancing Strategic Procurement in B.C. and CETA Education in the MASH (municipal, academic, school and health) Sector

--Mayor Helps

 

A Council Member Motion regarding writing a letter to the Provincial Government to support strategic procurement in BC.

 

Recommendation: That Council direct the Mayor to sign the attached letter.

 

1_Report_Advancing Strategic Procurement

 

 

 

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

 

MOTION TO CLOSE THE AUGUST 3, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(c) labour relations or other employee relations;

         Section 90 (1)e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

         Section 90 (2)(b)the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the closed meeting held July 13, 2017

 

 

[Addenda]

 

 

2.

 

 

Minutes from the closed Meeting held July 20, 2017

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

3.

 

 

DEFERRED

Deferred from the July 27, 2017 Closed Council Meeting

Employee Relations

--J. Jensen, Head of Human Resources

 

 

[Addenda]

 

 

CORRESPONDENCE

 

 

4.

 

 

Intergovernmental Relations

--C. Coates, City Clerk

 

 

 

 

NEW BUSINESS

 

 

5.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

6.

 

 

Late Item: Legal Advice

--T. Zworski, City Solicitor

 

 

[Addenda]

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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