UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, MARCH 22, 2018, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

APPROVAL OF AGENDA

CONSENT AGENDA

READING OF MINUTES

1.

Minutes from the Meeting held January 25, 2018

Late Item: Minutes

2018_01_25_COTW Minutes

Presentation

2.

Songhees Nation 10 Year Strategic Plan

--Songhees Nation

A presentation regarding the 10 year strategic plan.

Late Item: Strategic Plan Goals & Presentation

1_Strategic Plan Goals

2_Presentation

UNFINISHED BUSINESS

LAND USE MATTERS

3.

Rezoning Application No. 00612 for 63 Boyd Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to subdivide the existing property to create two small lots.

Late Item: Presentation

Recommendation:That Council decline Rezoning Application No. 00612 for the property located at 63 Boyd Street.

1_Report_REZ 00612 for 63 Boyd Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor & Council

5_Attachment E_CALUC Comments & Minutes

6_Attachment F_Small Lot Housing Petition & Correspondence

7_LATE_Presentation

4.

Development Permit with Variances Application No. 00053 for 63 Boyd Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

A report providing information and recommendations regarding an application to subdivide the lot to create two small lot houses.

Recommendation:That Council decline Development Permit with Variances Application No. 00053 for the property located at 63 Boyd Street.

See Rezoning Item Above for Attachments

Report_DPV 00053 for 63 Boyd

STAFF REPORTS

5.

Late Item:Victoria Fire Department Headquarters Replacement Budget Approval

--S. Thompson, Director of Finance

--P. Bruce, Fire Chief

A report providing information and recommendations regarding the purchase and construction of a new Victoria Fire Department Headquarters.

Late Item: Presentation

Recommendation:That Council approve allocating $35.9 million from the City's Debt Reduction Reserve, for inclusion in the 2018 - 2022 Financial Plan, for the procurement of a new Fire Department Headquarters to be located at a new parcel fronting Johnson Street, near Cook Street.

1_Report_Victoria Fire Department Headquarters Replacement Budget Approval

2_Appendix A_Property Map

3_LATE_Presentation

6.

Sightseeing Vehicle Parking Stands - Management Review Update

--F. Work, Director of Engineering & Public Works

A report providing information and recommendations regarding amendments to the Vehicles for Hire Bylaw specific to motor sightseeing vehicle parking stands to promote more sustainable use of public space.

Late Item: Presentation

Recommendation:That Council direct staff to: 1. Amend and implement the City’s procurement process for bus sightseeing stands to include allocation to buses with at least 1998 emissions performance, with incentives towards zero emissions, as outlined in this report 2. Continue to promote Streets and Traffic Bylaw compliance with other on-street parking types/times related to bus tours; 3. Amend the Vehicles for Hire Bylaw to reflect the successful proponents of the procurement process; and 4. Report back to Council during the 2019 financial planning process, or after one year after implementation, to report on program issues, performance, considerations and investment priorities.

1_Report_Sightseeing Vehicle Parking Stands - Management Review Update

2_LATE_Presentation

7.

Parking Stand Allocations for Horse Drawn Vehicles

--C. Coates, City Clerk

A report providing information and recommendations regarding three horse drawn vehicle parking stands designated under the Vehicles for Hire Bylaw.

Recommendation:That Council direct staff to: 1. Extend the parking stand allocations of the Horse Drawn Carriage Parking Stands for four years until December 31, 2021.

1_Report_Parking Stand Allocations for Horse Drawn Vehicles

2_Appendix A_Schedule C of Vehicles for Hire Bylaw

3_Appendix B_Section 24 of Vehicles for Hire Bylaw (Regulations)

4_Appendix C_Vehicles for Hire Bylaw (Note Schedule B area of operation for horsedrawn vehicles)

5_Appendix D_Correspondence from Horse-drawn Carriage Operators

# - # 

8.

Street Vending Review Project

--C. Coates, City Clerk

A report providing information and recommendations regarding an update on the bicycle street vending pilot program approved for the summer of 2017.

Recommendation:That Council: 1. Direct staff to proceed with bylaw amendments to the Street Vendor Bylaw, Streets and Traffic Bylaw and Park Regulation Bylaw to permit a seasonal pilot project to enable bicycle vending from May 1 to December 31, 2018. 2. Direct staff to report back in Quarter 1 of 2019 with street vending policy and regulatory

recommendations for Council approval.

1_Report_Street Vending Review Project

2_Appendix A_May 11, 2017 Committee of the Whole Report

3_Appendix B_Mobile Bicycle Vending Miscellaneous Amendments Bylaw No. 17-073

9.

Annual Parking Services Review

--S. Thompson, Director of Finance

A report providing information and recommendations regarding the annual parking services review including improvements made in 2017 and current capacity challenges.

Late Item: Presentation

Recommendation:That Council: 1. Approve increases to rates for parkades and update as follows to take effect June 1, 2018: a. Parkade hourly parking rates i. Daily maximums 1. Centennial, Johnson, View and Broughton $16 2. Yates $17.50 2. Direct staff to update the Parking Rates Policy to reflect approved daily and monthly rate increases 3. Direct staff to develop a communications plan to share information regarding any approved changes to the parking system and rates.

1_Report_Annual Parking Services Update

2_Appendix A_DVBA Parking Map

3_Appendix B_Parking Rates Policy

4_LATE_Presentation

10.

Late Item:Proclamation - "Autism Awareness Day" April 2, 2018

1_Report_Proclamation Autism Awareness Day

2_Appendix A_Proclamation Autism Awareness Day

3_Appendix B_List of Previously Approved Proclamations

NOTICE OF MOTIONS

NEW BUSINESS

11.

Attendance at the High Ground: Communities for All Conference, March 23/24, 2018

--Councillor Alto

A Council member motion providing recommendations regarding a request to attend the High Ground: Communities for All Conference.

Recommendation:  That Council authorize the attendance and associated costs for Councillor Alto to attend the High Ground: Communities for All Conference in Vancouver, BC, on March 23 and 24, 2018.

1_Motion_Attendance at the High Ground: Communities for All Conference, March 23/24, 2018

2_Attachment_Conference Attendance Spreadsheet

12.

Late Item:Attendance at the Association of Vancouver Island Coastal Communities 2018 Annual Convention and AGM (April 13-15, 2018)

--Councillor Thornton-Joe

A Council member motion providing recommendations regarding a request to attend the Association of Vancouver Island Coastal Communities (AVICC) conference.

Recommendation:That Council authorize the attendance and associated costs for Councillor Thornton-Joe to attend the AVICC Conference to be held in Victoria April 13-15, 2018.

Attendance at the AVICC 2018 Annual Convention and AGM (April 13-15, 2018)

ADJOURNMENT OF COMMITTEE OF THE WHOLE

CONVENE COUNCIL MEETING

MOTION TO CLOSE THE MARCH 22, 2018 COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

•         Section 90 1(c) labour relations or other employee relations;

•         Section 90 1 (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

•         Section 90 2(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

APPROVAL OF CLOSED AGENDA

READING OF CLOSED MINUTES

UNFINISHED BUSINESS

CORRESPONDENCE

NEW BUSINESS

1.

Late Item:Legal Advice

--C. Moffatt, Assistant City Solicitor 

2.

Late Item:Legal Advice

--T. Zworski, City Solicitor 

3.

Late Item:Intergovernmental Relations

--Mayor Helps

4.

Late Item:Intergovernmental Relations

--Mayor Helps

5.

Employee Relations

--Mayor Helps

CONSIDERATION TO RISE & REPORT

ADJOURNMENT