Committee of the Whole - 27 Jul 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, JULY 27, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held July 6, 2017

 

2017_07_06_Minutes

 

 

 

 

UNFINISHED BUSINESS

 

 

 

Presentation

 

 

2.

 

 

Johnson Street Bridge Quarterly Update

--J. Huggett, Project Director for the Johnson Street Bridge Replacement Project

 

A report providing information regarding a quarterly update on the progress towards to the Johnson Street Bridge Replacement Project.

 

Late Item: Presentation

 

Recommendation: That Council receive this report for information.

 

1_Report_Johnson Street Bridge Replacement Project Quarterly Update

2_Appendix A_Budget Update

3_Appendix B_Project Completion Contingency

4_Appendix C_PCL Project Schedule

5_LATE_Presentation

 

 

[Addenda]

 

 

LAND USE MATTERS

 

 

3. a.

 

 

Rezoning Application No. 00588 for 1002 Vancouver Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to convert the existing building to a multiple-dwelling consisting of 78 supportive units and 15 affordable rental units for seniors over the age of 50.

 

Late Item: Correspondence & Presentation

 

Recommendation:1. That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00588 for 1002 Vancouver Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set, subject to: a. Preparation of the following documents, executed by the Applicant to the satisfaction of City Staff: i. Legal Agreement to secure the following criteria with respect to supportive and affordable rental housing on the subject property: • a maximum of 78 supportive housing units • a maximum of 15 affordable rental housing units • all residents must be over the age of 50 • potential supportive housing residents will be subject to a VAT (Vulnerability Assessment Tool) assessment to determine their eligibility, and only those who meet a low-to-moderate support requirement will be admitted • illicit substance use will not be permitted on the premises • 24/7 staffing, including a fulltime client services worker to assist supportive housing residents ii. Statutory Right-of-Way of 3.67m on Rockland Avenue in accordance with the 2003 Greenways Plan. b. Revise the site plan to show the Statutory Right-of-Way of 3.67m and relocate the garbage enclosure to the satisfaction of staff. c. Establishment of a legal mechanism to secure the landscape security deposit for onsite hard and soft landscaping in accordance with the landscape plan dated May 23, 2017 to the satisfaction of staff.

 

1_Report_REZ 00588_1002 Vancouver Street

2_Attachment A & B_Maps

3_Attachment C_Plans

3_Attachment D_Letter to Mayor and Council_July

4_Attachment E_Letter to Mayor and Council_May

5_Attachment F_Information From Public Open House

6_Attachment G_CALUC Comments

7_Attachment H_Correspondence

8_Correspondence from 2016 (Prior to Application)

9_Additional Correspondence

10_LATE Correspondence

11_LATE LATE Correspondence

12_LATE _Presentation

13_LATE LATE_Additional Correspondence

 

 

[Addenda]

 

 

3. b.

 

 

Development Variance Permit Application No. 00195 for 1002 Vancouver Street

--J. Tinney, Director of Sustainable Planning & Community Development 

 

A report providing information and recommendations regarding an application to reduce the required number of parking spaces to permit supportive and affordable rental housing for seniors.

 

Please see rezoning application for attachments

 

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of

Council and after the Public Hearing for Rezoning Application No. 00588, if it is approved, consider the following motion: "That Council authorize the issuance of Development Variance Permit Application No. 00195 for 1002 Vancouver Street, in accordance with: 1. Plans date stamped May 23, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for a variance to reduce the required number of parking spaces from 21 to 12 for supportive and affordable rental housing. 3. The Development Permit lapsing two years from the date of this resolution.

 

DVP 00195_1002 Vancouver Street

 

 

 

 

3. c.

 

 

Heritage Designation Application No. 00167 for 1002 Vancouver Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to designate the property as heritage.

 

Late Item:Presentation

 

Recommendation: That Council consider the following motion: "That Council approve the designation of the heritage-registered property located at 1002 Vancouver Street, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site, and that first and second reading of the Heritage Designation Bylaw be considered by Council and a Public Hearing date be set, subject to: a. Applicant revising elevation drawings dated July 13, 2017 to indicate that the third floor double-hung and fixed wood windows will be restored to ensure their long-term conservation, and staircase addition will be clad with brick to match the brick on the original Mount Edwards Court Apartments to the satisfaction of the Director of Sustainable Planning and Community Development."

 

1_Report_HD 000167_1002 Vancouver Street

2_Attachment A & B_Maps

3_Attachment C_Photographs

4_Attachment D_Statement of Significance

5_Attachment E_Letter from Applicant

6_LATE_Presentation

 

 

[Addenda]

 

 

4. a.

 

 

Rezoning Application No. 00564 for 2695 Capital Heights (Oaklands)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to subdivide the property, retain the

existing single-family dwelling and construct a new small lot house.

 

Late Item: Petition & Presentation

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00564for 2695 Capital Heights, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

 

1_Report_REZ 00564_2695 Capital Heights

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_CALUC Minutes

5_Attachment E_Letter to Mayor and Council

6_Attachment F_Arborist Report

7_LATE_Petition

8_LATE_Presentation

 

 

[Addenda]

 

 

4. b.

 

 

Development Permit & Development Variance Permit Application No. 000564 for 2695 Capital Heights (Oaklands)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an applications to reduce the rear yard setback of the existing house and to construct a new small lot house.

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00564, if it is approved, consider the following motions: 1) That Council authorize the issuance of a Development Permit Application for 2695 Capital Heights, in accordance with: a. Plans date stamped June 9, 2017. b. Development meeting all Zoning Regulation Bylaw requirements. c. The Development Permit lapsing two years from the date of this resolution. 2) That Council authorize the issuance of a Development Variance Permit Application for 2695 Capital Heights, in accordance with: a. Plans date stamped June 9, 2017. b. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. reduce the rear setback from 7.50m to 1.01m. c. The Development Permit lapsing two years from the date of this resolution.

 

DP & DVP 000564_2695 Capital Heights

 

 

 

 

5.

 

 

Development Variance Permit Application No. 000190 for 1358 and 1360 Thurlow Road (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to demolish the existing duplex, subdivide the lot and construct a new single-family dwelling on each lot.

 

Late Item:  Presentation

 

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Permit Application No.00190 for 1358 and 1360 Thurlow Road, in accordance with: 1. Plans date stamped June 22, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: Proposed Lot A i. relax front lot definition for irregular lots to allow the street line to be considered the property line along Thurlow Road ii. reduce the front setback from 7.50m to 3.05m iii. reduce the side yard setback from 1.97m to 1,50m. Proposed Lot B iv. relax front lot definition for irregular lots to allow the street line to be considered the property line along Thurlow Road v. reduce the minimum lot width from 15.00m to 13.70m vi. reduce the minimum flanking street side yard setback of an accessory building from 7.50m to 7.31m. 3. The Development Permit lapsing two years from the date of this resolution.

 

1_Report_DVP 000190_1358 and 1360 Thurlow Road

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_Attachment E_CALUC Comments

6_Attachment F_Arborist Report

7_Attachment G_Updated Arborist Report

8_Attachment H_Arborist exploratory excavation report

9_LATE_Presentation

 

 

[Addenda]

 

 

6.

 

 

Heritage Designation Application No. 000165 for 750 Pemberton Road (Rockland)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to designate the property as heritage.

 

Late Item: Presentation

 

Recommendation:That Council consider the following motion: "That Council consider the designation of the Carriage House located on the property at 750 Pemberton Road, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site.

 

1_Report_HD 000165_750 Pemberton Road

2_Attachment A & B_Maps

3_Attachment C_Photographs

4_Attachment D_Statement of Significance

5_Attachment E_Letter from the Applicant

6_LATE_Presentation

 

# - # 

[Addenda]

 

 

7. a.

 

 

Rezoning Application No. 00508 for 121 Menzies Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application for a house conversion with 10 dwelling units.

 

Late Item: Presentation

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendments that would authorize the proposed development outlined in Rezoning Application No. 00508 for 121 Menzies Street, that first and second reading of the Zoning Regulation Bylaw Amendments be considered by Council and a Public Hearing date be set once the following conditions are met: 1. Preparation of the following documents, executed by the applicant: a. Housing Agreement Bylaw to secure the 10 dwelling units as rental housing in perpetuity with a caretaker living on site to the satisfaction of the Director of Sustainable Planning and Community Development. b. Statutory Right-of-Way of 1.78 metres along Menzies Street to the satisfaction of the Director of Engineering and Public Works.

 

1_Report_REZ 00508_121 Menzies Street

2_Attachment A & B_Maps

3_Attachment C_Plans

4_Attachment D_Letter to Mayor and Council

5_Attachment E_CALUC Comments

6_Attachment F_Parking Review

7_Correspondence

8_LATE_Presentation

 

 

[Addenda]

 

 

7. b.

 

 

Development Variance Permit No. 00194 for 121 Menzies Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application for a house conversion with 10 dwelling units.

 

Please see rezoning application for attachments

 

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of

Council and after the Public Hearing for Rezoning Application No. 00508, if it is approved, consider the following motion: "That Council authorize the issuance of Development Variance Permit Application No. 00194 for 121 Menzies Street in accordance with: 1. Plans date stamped May 25, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: a) decrease the dwelling unit floor area (minimum) from 33.00m2 to 28.98m2 b) decrease the number of parking stalls from eight to one c) locate the parking in the front yard d) locate accessory buildings in the side yard e) increase total site coverage from 40% to 42.30% f) increase the height of one accessory building from 3.50m to 4.41m g) decrease the rear setback of an accessory building from 0.60m to 0.50m

h) decrease the side setback of accessory buildings from 0.60m to 0.40m i) decrease the separation space between an accessory building and a principle building from 2.40m to 1,0m j) increase the rear yard site coverage for an accessory building from 25.00% to 29.80% 3. The Development Permit lapsing two years from the date of this resolution.

 

DVP 00194_121 Menzies Street

 

 

 

 

7. c.

 

 

Heritage Designation Application No. 000162 for 121 Menzies Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to designate the property as heritage.

 

Late Item: Presentation

 

Recommendation:That Council consider the following motion: "That Council approve the designation of the property located at 121 Menzies Street, pursuant to Section 611 of the Local Government Act, as a Municipal Heritage Site, and that first and second reading of the Heritage Designation Bylaw be considered by Council and a Public Hearing date be set.

 

1_Report_HD 000162_121 Menzies Street

2_Attachment A & B_Maps

3_Attachment C_Photographs

4_Attachment D_Statement of Significance

5_Attachment E_Letter from the Owner

6_LATE_Presentation

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

8.

 

 

CRD Arts and Culture Support Service Establishment Amendment Bylaw

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the CRD Arts and Culture Support Services Establishment Bylaw.

 

Late Item: Revised Report

 

Recommendation:That Council consent to the adoption of Capital Regional District Bylaw No. 4127, Arts and Culture

Support Services Establishment Bylaw.

 

1_REVISED_Report_Capital Regional District Arts and Culture Support Service Establishment

2_Appendix A_June 15, 2016 Committee of the Whole Report

 

 

[Addenda]

 

 

9.

 

 

Engagement Framework and 2017 - 2018 Public Engagement Road Map

--B. Eisenhauer, Head of Engagement

 

A report providing information and recommendations regarding the engagement framework and the public engagement road map.

 

Recommendation:That Council adopt the Engagement Framework and 2017 - 2018 Public Engagement Road Map.

 

1_Report_Engagement Framework and 2017 - 2018 Public Engagement Road Map

2_Appendix A_Engagement Framework

3_Appendix B_2017-2018 Public Engagement Road Map

 

 

 

 

10.

 

 

Proclamation: "World Hepatitis Day" July 28, 2017

--C. Coates, City Clerk

 

1_Report_Proclamation_World Hepatitis Day July 28, 2017

2_Appendix A_Proclamation_World Hepatitis Day July 28, 2017

3_Appendix B_ List of Previously Approved Proclamations

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

11.

 

 

Upholding Non-Discrimination Principles at City Land Use Consultations

--Councillors Alto & Loveday

 

A Council member motion providing recommendations regarding upholding non-discrimination principles at city land use consultations.

 

Recommendation:RESOLVED that Mayor and Council act to ensure that all City endorsed public consultations

regarding land use and development be carried out in a manner that upholds the City's commitment

to non-discrimination; AND BEIT FURTHER RESOLVED that Council direct staff to create policies to guide and facilitate safe, inclusive, and constructive public consultations that include the following measures: • Communicate to the public the terms of reference to be addressed in rezoning/development applications, including direction that an individual's race, gender, age, religion, political or ethnic affiliation, sexual orientation, marital of family status, social or economic status, or disability, are not acceptable considerations for approval or denial of these applications. • Prepare, present and post at a CALUC or other city-endorsed land use review meetings a list of guidelines that outline acceptable behaviours in public consultations, including anti bullying and anti-discrimination best practices.Develop and implement procedures to confront bullying and discriminatory conduct that violates the City's commitment to human rights, anti-racism and anti-discrimination, and denies or restricts the participation of organizations and individuals in CALUC meetings or public hearings. • Provide opportunities for public sessions in which dialogue is had that will help to confront community stigma associated with poverty and addictions

 

Upholding Non-Discrimination Principles at City Land Use Consultations

 

 

 

 

12.

 

 

Regional Coordination on Invasive Species Removal

--Councillor Isitt

 

A Council member motion providing recommendations regarding regional coordination on invasive species removal.

 

Recommendation:That Council endorse the following resolution and direct staff to forward copies to the Capital Regional District Board and local governments in the Capital Region, requesting favourable

consideration: Resolution: Regional Coordination on Invasive Species WHEREAS the Capital Region Invasive Species Partnership (CRISP) has served the needs of local governments in the region to coordinate invasive species planning, monitoring, treatment, provincial mapping and reporting, training, public engagement, contractor management, and disposal; AND WHERES the success of the inter-governmental CRISP team has led to consistent Provincial funding to aid in the coordination of efforts for the region; AND WHEREAS the existing administrative model (an ad-hoc working group of staff from various municipalities) has required CRISP to partner with outside organizations to administer the funds, resulting in conditions of unstable and insecure employment with high turnover and low retention for the Provincially-funded position of Regional Invasive Species Coordinator – creating a situation where the region risks losing this Provincial funding and having local governments assume responsibilities, services and activities currently provided by CRISP. THEREFORE BE IT RESOLVED THAT the City of Victoria request the Capital Regional District Board direct staff to a report on the implications, feasibility and recommendations to house the duties of a Regional Invasive Species Coordinator within the CRD.

 

1_Report_Regional Coordination of Invasive Species Removal

2_Attachment 1_District of Highlands report re Invasive Species

 

 

 

 

13.

 

 

Inclusive Housing and Community Amenity Policy - Draft for Discussion

--Mayor Helps, Councillors Loveday and Isitt

 

Late Item: Report and Attachments

 

1_Report_Inclusive Housing and Community Amenity Policy  Draft for Discussion

2_Attachment 1_Inclusive Housing and Community Amenity Policy_Draft for Discussion

3_Attachment 2_Victoria Housing Strategy

4_Attachment 3_Staff Report_Amenity Contributions and Inclusionary Housing for Density Bonus Projects

5_Attachment 4_Sample Policies for Other Municipalities

6_Attachment 5_District of North Vancouver_Rental and Affordable Housing Strategy

 

 

[Addenda]

 

 

14.

 

 

Councillor Sharing - Update on the Supervised Consumption Services Partners’ Project

--Councillor Alto

 

A verbal councillor sharing providing information regarding the supervised consumption services partners' project.

 

Late Item: Memo

 

Update on the Supervised Consumption Services Partners Project

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE JULY 27, 2017, COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(c) labour relations or other employee relations;

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

         Section 90(1)(k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the special closed meeting held June 15, 2017

 

 

 

2.

 

 

Minutes from the closed Meeting held June 15, 2017

 

 

 

3.

 

 

Minutes from closed meeting held July 6, 2017

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

4.

 

 

Employee Relations

--J. Jensen, Head of Human Resources

 

 

 

 

5.

 

 

Proposed Municipal Service

--P. Bruce, Fire Chief

 

Deferred to August 10, 2017

 

 

[Addenda]

 

 

6.

 

 

Preliminary Services

--C. Coates, City Clerk

 

 

 

 

7.

 

 

Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

8.

 

 

Late Item:Legal Advice

--T. Zworski, City Solicitor

 

 

[Addenda]

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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