Committee of the Whole - 25 May 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, MAY 25, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

1.

 

 

Tax Incentive Program Application No. 00027 for 506 Fort Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application for a ten year tax exemption under the City's Tax Incentive Program for the property located at 506 Fort Street.

 

Late Item: Presentation

 

Recommendation: That Council decline Tax Incentive Program Application No. 00027 at 506 Fort Street.

 

1_Report_TIP 506 Fort

2_Attachment_Subject Map

3_Attachment_Aerial Map

4_Attachment_Photos

5_Attachment_Ltr from Victoria Civic Heritage Trust- dated Feb 28- 2017

6_Attachment_Tax Incentive Program Policy Conditions- as approved by council on Mar 12, 1998

7_Attachment_Heritage Tax Incentive Program application - Residential uses information

8_Attachment_ Analysis by BC Assessment Authority

9_Attachment_Structural Plans

10_Late_Presentation_506 Fort

 

 

[Addenda]

 

 

2.

 

 

Update on Rezoning Application No. 00487 and Development Permit Application No. 000434 for 1144, 1148, 1152 and 1154 Johnson Street and 1406 Chambers Street (Fernwood)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an updated following the review of the project by the Advisory Design Panel.

 

Late Item: Presentation

 

Recommendation: Rezoning Application No. 00487: 1. That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00487 for 1144, 1148, 1152 and 1154 Johnson Street and 1406 Chambers Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council, and a Public Hearing date be set. 2. Preparation of the following documents, executed by the applicant to the satisfaction of City Staff: a. Housing Agreement to secure the rental of 10 units for a minimum of 10 years and that future strata bylaws cannot prohibit from renting residential strata units. b. Statutory Right-of-Way of 2.45m on Johnson Street and 3.37m on Chambers Street for sidewalk realignment. 3. The applicant provide an amenity contribution in the amount of $43,056.00 toward the Local Amenities Reserve Fund in accordance with the City of Victoria Density Bonus Policy and to the satisfaction of City Staff. 4. Following consideration of Rezoning Application No. 00487, if approved, that Council authorize staff to prepare and enter into an Encroachment Agreement for a fee of $750 plus $25 per m2 of exposed shored face during construction, to the satisfaction of the City staff.

Development Permit Application No. 00434: That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00487, if it is approved consider the following motion: "That Council authorize the issuance of Development Permit Application No. 000434 for 1144, 1148, 1152 and 1154 Johnson Street, and 1406 Chambers Street, in accordance with" 1. Plans date stamped March 24, 2017; 2. Development meeting all Zoning Regulation Bylaw requirements; 3. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_Rez and DP Application No. 000434 for 1144-1152 Johnson St and 1406 Chambers St

2_Attachment_Subject Map

3_Attachment_Aerial Map

4_Attachment_Ltr from applicant to Mayor and Council dated Dec 20, 2016

5_Attachment_List of sustainability features dated Dec 20, 2016

6_Attachment_Staff report to ADP Feb 15, 2017 and plans dated Dec 20, 2017

7_Attachment_Minutes from ADP Feb 22, 2017

8_ Attachment_Letter from applicant with summary of changes, May 3, 2017

9_ Attachment_Minutes COTW Feb 25, 2017

10_Attachment_Correspondence

11_Attachment_COTW report dated Feb 11, 2016

12_Attachment_Plans date stamped March 24, 2017

13_Late_Presentation_1144-1154 Johnson_1406 Chambers

 

 

[Addenda]

 

 

3.

 

 

Liquor Policy Review

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposed streamlined approach to liquor licensing approvals for all applications, as well as policy and fee updates to align with new provincial regulations and Council priorities.

 

Recommendation: That Council approve the Liquor Licencing Policy (Attachment 1), including the following direction: 1. Communicate to the Liquor Control and Licencing Branch (LCLB) that the City of Victoria will continue to receive all Liquor Licence applications, however, staff will, on Council’s behalf, “opt out” of providing comments for the following types of applications: a. Liquor Primary with licensed service up to 10:00 pm and having an occupant load less than 31 persons. b. Manufacturer with Lounge Endorsement, Special Event Area, or Picnic Area with licensed service up to 10:00 pm and having an occupant load less than 31 persons. c. An extension to hours of licensed service for all licence types up to 3:00 am on New Year’s Eve. d. The addition of an Entertainment Endorsement to any Food Primary with licensed service up to 12:00 am. 2. Direct staff to update the Liquor Licencing Fee Bylaw and return to Council for first reading no later than July 30, 2017 to: a. Introduce an Application Fee of $200 for receiving the application types listed in 1 above that are referred to the City by LCLB. b. Consolidate the current two step fee into one $750 fee, which includes public notification costs, for application types requiring a Council resolution. c. Remove the fee of $25.00 for a staff assessment of a special occasion liquor licence as it is unnecessary due to current LCLB process. d. Maintain the fee of $40.00 for a staff assessment of licence applications for a temporary change to a liquor licenses’ terms and conditions. 3. Set the public notification radius to 100 metres and maintain the notification period of 30 days.

 

1_Report_Liquor Policy Review

2_Attachment 1_Draft Liquor Licencing Policy

3_Attachment 2_Liquor Licencing Process Summary

4_Attachment 3_2007 Liquor Policy

5_Late_Presentation_Liquor Application Process

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

4.

 

 

Deferred to June 8, 2017 COTW

Public Engagement Roadmap

--J. Jenkyns, Deputy City Manager

 

A report providing information and recommendations regarding the Public Engagement Roadmap.

 

 

[Addenda]

 

 

5.

 

 

Gas Tax Strategic Priorities Fund Application Intake

--S. Thompson, Director of Finance

 

A report providing information and recommendations regarding the submission of three grant applications under the Gas Tax Strategic Priorities Fund and Council prioritization of two capital infrastructure projects.

 

Recommendation: 1. That Council direct staff to submit the following application under the Gas Tax Strategic Priorities Fund: a. Two capital infrastructure applications in the following priority order: i. Crystal Pool Replacement $6 million ii. Cycling Network Implementation $6 million. b. One capacity building application for Asset Management Practices, Procedures, and Training Plan $150,000. 2. Authorize the Mayor and the City Clerk to execute any agreements related to a successful grant application.

 

1_Report_Gas Tax Strategic Priorities Fund Application Intake

2_Attachment A_ Capital Project Selection Criteria Checklist

3_Appendix B_Gas Tax Strategic Priorities Fund Program Selection Process and Criteria

 

 

 

 

6.

 

 

Municipal Finance Authority Survey Regarding Socially Responsible Investing

--S. Thompson, Director of Finance

 

A report providing information and recommendation regarding potential feedback to the Municipal Finance Authority of BC through a survey on a potentially new socially responsible investment fund.

 

Recommendation: That Council direct staff to respond favourably or non-favourably to the MFA survey regarding Socially Responsible Investing.

 

1_Report_Municipal Finance Authority Survey Regarding Socially Responsible Investing

2_Appendix A_MFA Survey on Socially Responsible Investing

3_Appendix B_September 3, 2016 Report on Socially Responsible Investments and Pension Funds

4_Appendix C_February 25, 2016 Report on Fossil Fuel Divestment

5_Appendix D_MFABC Memo_ The MFAs position on diventure from fossil-fuel related assets

 

 

 

 

7.

 

 

Proclamation: Access Awareness Day - June 3, 2017

--C. Coates, City Clerk

 

1_Report_Proclamation_Access Awareness Day

2_ Attachment_Proclamation_Access Awareness Day

3_Attachment_Proclamations List  Master

 

 

 

 

8.

 

 

Late Item: Proclamation: Doug Hudlin Awareness Day

--C. Coates

 

1_Report_Proclamation_Doug Hudlin Awareness Day

2_Attachment_Proclamation_Doug Hudlin Awareness Day

3_Attachment_Proclamations List  Master

 

 

[Addenda]

 

 

9.

 

 

Late Item: Proclamation: "National Tourism Week" May 28 to June 3, 2017

--C. Coates, City Clerk

 

1_ Report_Proclamation - National Tourism Week

2_Attachment_Proclamation_National Tourism Week

3_Attachment_Proclamations List  Master

 

 

[Addenda]

 

 

Workshop

 

 

10.

 

 

Project Management Framework

--J. Tinney, Director Sustainable Planning and Community Development

 

Workshop_Project Management

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

11.

 

 

Council Member Motion: Dogs off Leash, Location Specific and Time-Limited Pilot Project

--Mayor Helps and Councillor Thornton-Joe

 

1_Council Motion_Dog's Off Leash Pilot Project

2_Attachment_Letter of Support Laurel Point Inn

 

 

 

 

12.

 

 

Council Member Motion: B4Stage4 Declaration

--Mayor Helps and Councillor Lucas

 

1_Council Motion_B4Stage4Declartion Endorsement

2_B4stage4_Declaration_April2017

 

 

 

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE MAY 25, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

         Section 90(1)(c) labour relations or other employee relations;

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

1.

 

 

Appointment

--C. Coates, City Clerk

 

 

 

 

2.

 

 

Labour Relations

--Mayor Helps

 

 

 

 

3.

 

 

Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

4.

 

 

Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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