REVISED AGENDA - COMMITTEE OF THE WHOLEThursday, May 12, 2022 at 9:00 A.m. - 2:00 P.m.COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUAREThe City of Victoria is located on the homelands of the Songhees and Esquimalt PeopleMeeting will recess for a lunch break between 12:30 p.m. and 1:30 p.m.A.APPROVAL OF AGENDA B.CONSENT AGENDA Proposals for the Consent Agenda: C.1. Minutes form the meeting held April 14, 2022 C.2. Minutes from the meeting held April 28, 2022 F.5. Proclamation - Lessencephaly Awareness Day F.6. Proclamation - Longest Day of Smiles F.7. Proclamation - Never Give Up Day F.8. Proclamation - Global Love Day F.9. Proclamation - International Medical Marijuana Day F.10. Proclamation - World Elder Abuse Awareness Day F.11. Proclamation - International Day Against Homophobia and Transphobia F.12. Proclamation - ALS Awareness Month H.1. Council Member Motion - Approval for Acting Mayor - Minister Malcolmson New Westminster PACT Teams Announcement C.READING OF MINUTES C.1Minutes from the meeting held April 14, 2022 1.Post-Meeting Minutes - COTW_Apr14_2022 - English.pdfC.2Minutes from the meeting held April 28, 2022 1.Post-Meeting Minutes - COTW_Apr28_2022 - English.pdfD.UNFINISHED BUSINESS D.1Missing Middle Housing - Engagement and Next Steps 1.Report_Missing Middle Housing – Engagement Summary and Next Steps.pdf2.Attachment A_Missing Middle Engagement Summary Report.pdf3.Attachment B_Letter of Support for MMHI from Minister David Eby.pdf4.Attachment C_Letter of Support for MMHI from MLA Grace Lore.pdf5.Attachment D_Letter of Support for MMHI from MP Laurel Collins.pdf6.Attachment E_Draft OCP Amendment Bylaw.pdf7.Attachment F_Draft Missing Middle Housing Policy.pdf8.Attachment G_Draft Missing Middle Design Guidelines.pdf9.Attachment H_Draft Neighbourhood Plan Updates.pdf10.Attachment I_Financial Analysis for the Missing Middle Housing Initiative .pdf11.Attachment J_Additional Correspondence_Missing Middle Housing.pdf12.Presentation_Missing Middle Housing.pdfReferred from the May 5, 2022 COTW Meeting A report providing Council with a summary of engagement on the Missing Middle Housing Initiative, how the engagement results and further analysis has informed recommended policy and regulatory changes, and to seek direction to prepare bylaw amendments.E.LAND USE MATTERS F.STAFF REPORTS F.1Cooling Centre - Heat Event Planning (Verbal) A verbal report regarding planning for future heat events.F.2Recommendation for Clarity Cannabis at 1400 Quadra Street 1.Report_Recommendation for Clarity Cannabis at 1400 Quadra Street.pdf2.Attachment A_Bylaw and Licensing Services Comments_1400_Quadra.pdf3.Attachment B_Victoria Police Department Comments_1400_Quadra.pdf4.Attachment C_Public Input_1400_Quadra.pdf5.Attachment D_CALUC Input_1400_Quadra.pdf6.Attachment E_Letter from applicant_1400 Quadra.pdfAddendum: New Attachment A report regarding an application by Clarity Cannabis at 1400 Quadra Street to obtain a provincial cannabis retail store license.F.32022 General Local Election 1.Report_2022 General Local Election.pdf2.Appendix A_Staff Report, January 27, 2021 Re 2020 By-Election Lessons Learned.pdfAddenda: Report and Attachment A report regarding the appointment of Election Officials for the upcoming local general election, and to provide Council with an overview of voter engagement strategies for the upcoming election.F.4Election Procedures Bylaw 1.Report_Election Procedures Bylaw Updates.pdf2.Attachment A_Election Procedures Bylaw 02-013.pdf3.Attachment B_Ministerial Order 4052020.pdf4.Attachment C_Election Procedures Bylaw 22-051.pdfA report seeking Council direction on changes staff recommend to the Election Procedures Bylaw 02-013 based on lessons learned following the 2018 general local election and the 2020 by-election.F.5Proclamation - Lissencephaly Awareness Day 1.Report_Lissencephaly Awareness Day.pdf2.Appendix A_Proclamation_Lissencephaly Awareness Day.pdf3.Appendix B_Proclamations List Master.pdfA report regarding a proclamation for the Lissencephaly Awareness Day, September 8th, 2022.F.6Proclamation - Longest Day of Smiles 1.Report_Longest Day of Smiles.pdf2.Appendix A_Proclamation_Longest Day of Smiles.pdf3.Appendix B_Proclamations List Master(1).pdfA report regarding a proclamation for the Longest Day of Smiles, June 19th, 2022.F.7Proclamation - Never Give Up Day 1.Report_Never Give Up Day.pdf2.Appendix A_Proclamation_Never Give Up Day.pdf3.Appendix B_Proclamations List Master(2).pdfA report regarding a proclamation for Never Give Up Day, August 18th, 2022.F.8Proclamation - Global Love Day 1.Report_Global Love Day.pdf2.Appendix A_Proclamation_Global Love Day.pdf3.Appendix B_Proclamations List Master(5).pdfA report regarding a proclamation for Global Love Day, May 1st, 2022.F.9Proclamation - International Medical Marijuana Day 1.Report_International Medical Marijuana Day.pdf2.Appendix A_Proclamation_International Medical Marijuana Day.pdf3.Appendix B_Proclamations List Master(3).pdfA report regarding a proclamation for International Medical Marijuana Day, June 11th, 2022.F.10Proclamation - World Elder Abuse Awareness Day 1.Report_World Elder Abuse Awareness Day.pdf2.Appendix A_Proclamation_World Elder Abuse Awareness Day.pdf3.Appendix B_Proclamations List Master(4).pdfA report regarding a proclamation for World Elder Abuse Awareness Day, June 15th, 2022.F.11Proclamation - International Day Against Homophobia and Transphobia 1.Report_International Day Against Homophobia and Transphobia.pdf2.Appendix A_Proclamation_International Day Against Homophobia and Transphobia.pdf3.Appendix B_Proclamations List Master(6).pdfAddenda: New Item, New Report and AttachmentA report regarding a proclamation for International Day Against Homophobia and Transphobia, May 17, 2022.F.12Proclamation - ALS Awareness Month 1.Report_ALS Awareness Month.pdf2.Appendix A_Proclamation_ALS Awareness Month.pdf3.Appendix B_Proclamations List Master(7).pdfAddendum: New ItemA report regarding a proclamation for ALS Awareness Month, June 2022.G.NOTICE OF MOTIONS H.NEW BUSINESS H.1Council Member Motion - Approval for Acting Mayor - Minister Malcolmson New Westminster Pact Teams Announcement 1.Council Member Motion_Approval for Acting Mayor - Minister Malcolmson New Westminster Pact Teams Announcement.pdfA Council Member Motion regarding the authorization of travel expenses for the attendance of a PACT Teams Announcement in New WestminsterH.2Recommendation from the Canada Day Subcommittee 1.Attachment A_Canada Day Subcommittee Minutes - May 6, 2022.pdfAddendum: New Attachment That the Canada Day Subcommittee recommend that Council authorize the use of the 900 Wharf Street lot for Ska Fest to enable collaboration and a cost-sharing arrangement for event related infrastructure.I.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Report_Lissencephaly Awareness Day.pdf2.Appendix A_Proclamation_Lissencephaly Awareness Day.pdf3.Appendix B_Proclamations List Master.pdf1.Report_Longest Day of Smiles.pdf2.Appendix A_Proclamation_Longest Day of Smiles.pdf3.Appendix B_Proclamations List Master(1).pdf1.Report_Recommendation for Clarity Cannabis at 1400 Quadra Street.pdf2.Attachment A_Bylaw and Licensing Services Comments_1400_Quadra.pdf3.Attachment B_Victoria Police Department Comments_1400_Quadra.pdf4.Attachment C_Public Input_1400_Quadra.pdf5.Attachment D_CALUC Input_1400_Quadra.pdf6.Attachment E_Letter from applicant_1400 Quadra.pdf1.Post-Meeting Minutes - COTW_Apr28_2022 - English.pdf1.Report_Never Give Up Day.pdf2.Appendix A_Proclamation_Never Give Up Day.pdf3.Appendix B_Proclamations List Master(2).pdf1.Report_Global Love Day.pdf2.Appendix A_Proclamation_Global Love Day.pdf3.Appendix B_Proclamations List Master(5).pdf1.Post-Meeting Minutes - COTW_Apr14_2022 - English.pdf1.Report_Missing Middle Housing – Engagement Summary and Next Steps.pdf2.Attachment A_Missing Middle Engagement Summary Report.pdf3.Attachment B_Letter of Support for MMHI from Minister David Eby.pdf4.Attachment C_Letter of Support for MMHI from MLA Grace Lore.pdf5.Attachment D_Letter of Support for MMHI from MP Laurel Collins.pdf6.Attachment E_Draft OCP Amendment Bylaw.pdf7.Attachment F_Draft Missing Middle Housing Policy.pdf8.Attachment G_Draft Missing Middle Design Guidelines.pdf9.Attachment H_Draft Neighbourhood Plan Updates.pdf10.Attachment I_Financial Analysis for the Missing Middle Housing Initiative .pdf11.Attachment J_Additional Correspondence_Missing Middle Housing.pdf12.Presentation_Missing Middle Housing.pdf1.Council Member Motion_Approval for Acting Mayor - Minister Malcolmson New Westminster Pact Teams Announcement.pdf1.Report_International Medical Marijuana Day.pdf2.Appendix A_Proclamation_International Medical Marijuana Day.pdf3.Appendix B_Proclamations List Master(3).pdf1.Report_World Elder Abuse Awareness Day.pdf2.Appendix A_Proclamation_World Elder Abuse Awareness Day.pdf3.Appendix B_Proclamations List Master(4).pdf1.Report_Election Procedures Bylaw Updates.pdf2.Attachment A_Election Procedures Bylaw 02-013.pdf3.Attachment B_Ministerial Order 4052020.pdf4.Attachment C_Election Procedures Bylaw 22-051.pdf1.Report_2022 General Local Election.pdf2.Appendix A_Staff Report, January 27, 2021 Re 2020 By-Election Lessons Learned.pdf1.Attachment A_Canada Day Subcommittee Minutes - May 6, 2022.pdf1.Report_ALS Awareness Month.pdf2.Appendix A_Proclamation_ALS Awareness Month.pdf3.Appendix B_Proclamations List Master(7).pdf1.Report_International Day Against Homophobia and Transphobia.pdf2.Appendix A_Proclamation_International Day Against Homophobia and Transphobia.pdf3.Appendix B_Proclamations List Master(6).pdf