AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF DECEMBER 18, 2014, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Page

CALL TO ORDER

APPROVAL OF THE  AGENDA

CONSENT AGENDA

ADOPTION OF MINUTES

1.

Minutes from the Regular Meeting held October 23, 2014

2.

Minutes from the Special Meeting held December 11, 2014

Late Item:  Minutes

DELEGATION

3.

Update - Greater Victoria Coalition to End Homelessness

--Andrew Wynn-Williams, Executive Director

A presentation to provide Committee with an update on homelessness in the Capital Region.

PP_Coalition to End Homelessness.pdf

5 - 45

DECISION REQUESTS

4.

Exploring Local Wastewater Treatment Options - Update Report

--D. Kalynchuk, Director of Engineering & Public Works

A report to update Council on the work to explore local wastewater treatment options.

Exploring Local Wastewater Treatment Options.pdf

PP_Exploring Local Wastewater Treatment Options.pdf

47 - 57

5.

Grant Process Review

--S. Thompson, Director of Finance

--J. MacDougall, Acting Director of Parks and Recreation

A report recommending improvements to the City's grant administration process. 

Grant Process Review.pdf

59 - 73

6.

Festival Investment Grant 2015 Allocations

--J. Jenkyns, General Manager, VCC

Late Item: Replacement Grant Policy & Guidelines, Appendix 2

A report recommending Festival Investment Grant funding for twenty-nine applicants who meet the grant funding criteria.

FIG Report.pdf

FIG Apendix 1.pdf

FIG Appendix 2.pdf

75 - 88

7.

Application to the Housing Trust Fund for 1950 Blanshard Street

--A. Hudson, Assistant Director of Community Planning

A report recommending a grant from the Victoria Housing Fund to assist in the development of 65 units of affordable rental housing at 1950 Blanshard Street.

Housing Fund Application for 1950 Blanshard.pdf

PP_Housing Fund Application for 1950 Blanshard.pdf

89 - 109

8.

Removal, Transportation and Disposal of Contaminated Concrete Blocks

--D. Kalynchuk, Director of Engineering and Public Works

A report recommending the expenditure of reserve funds to manage the removal, transportation and disposal of contaminated materials at 203 Harbour Road.

Removal Transportation and Disposal Contaminated Blocks.pdf

111 - 113

9.

Boulevard Removal from the Taxed Boulevard Program

--J. MacDougall, Acting Director of Parks, Recreation & Culture

A report recommending the removal of certain boulevards from the Taxed Boulevard Program as a result of ratepayer petitions.

Boulevard Removals.pdf

115 - 116

10.

Trans Mountain Expansion Project Information Request

--R. Woodland, Director of Legislative and Regulatory Services

A report summarizing public input on the Trans Mountain Expansion Project, and recommending the submission of questions to the National Energy Board hearings.

Trans Mountain Project_Information Request.pdf

Pipeline Engage Summary Report.pdf

117 - 243

11.

Application for a Transfer of a Liquor Primary Licence

606329 BC Ltd (Infiniti) 27-560 Johnson Street

--R. Woodland, Director of Legislative & Regulatory Services

A report recommending a Council hearing for a Liquor Licence application to transfer an existing licence to a new location in Market Square.

Application to Transfer Liquor Licence.pdf

245 - 271

12.

Development Variance Permit Application No. 000385 for 759 Yates Street

--A. Meyer, Assistant Director of Development Services

A report recommending that a Public Hearing be held for a proposed parking variance to facilitate the conversion of the existing hotel to market rental housing.

DVP 759 Yates.pdf

PP_759 Yates.pdf

273 - 297

13.

Appointment of Bylaw Officers

--R. Woodland, Director of Legislative and Regulatory Services

A report recommending that Council appoint two new Bylaw Officers.

Appointment of Bylaw Officers.pdf

299 - 300

REPORT FOR INFORMATION

14.

Update - Victoria Emergency Response Plan - Fire Operational Plan

--P. Bruce, Fire Chief

A report to advise of the timeline for the presentation of the Victoria Emergency Response Plan.

Victoria Emergency Response Plan.pdf

301

NEW BUSINESS

---MOTION

15.

Motion - Support for Car Free Day 2015

--Mayor Helps

--Councillor Alto

Late Item:  Background Information

A proposed motion in support of a Car Free Day in 2015.

Motion_Car Free Day.pdf

Motion_DVBA Car Free Day Backgrounder.pdf

303 - 306

16.

Motion - Declaration of the Right to a Healthy Environment

--Mayor Helps, Councillors Isitt and Loveday

A proposed motion in support of the right to live in a healthy environment.

Motion_Declaration of the Right to a Healthy Environment.pdf

307 - 309

---COUNCILLOR INQUIRY

---COUNCILLOR SHARING

RECESS

MOTION TO CLOSE THE DECEMBER 18, 2014 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

•         Section 12 (3) (a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the City or another position appointed by the City

•         Section 12 (3) (c) Labour Relations or employee relations

•         Section 12 (3) (g) Litigation or potential litigation affecting the City

•         Section 12 (3) (i) The receipt of advice that is subject to solicitor-client privilege including communications necessary for that purpose.

CLOSED MEETING

CONSENT AGENDA - CLOSED MEETING

ADOPTION OF THE CLOSED MINUTES

17.

Minutes from the Regular Closed Meeting held October 23, 2014

17A.

Late Item: Closed Minutes from the Special Meeting held December 11, 2014

DECISION REQUESTS

18.

Legal Advice

--T. Zworski, City Solicitor

18A.

Late Item:  Legal Advice

--T. Zworski, City Solicitor

19.

Litigation (VCC)

--T. Zworski, City Solicitor

--S. Thompson, Director of Finance

20.

Poet Laureates and Youth Poet Laureate Nomination Approval

--J. Jenkyns, General Manager, VCC

21.

Appointment to the Victoria and Esquimalt Police Board

--R. Woodland, Director of Legislative & Regulatory Services

22.

Victoria Airport Authority Board Appointment

--R. Woodland, Director of Legislative & Regulatory Services

23.

Art in Public Places Committee - Appointment Process

--R. Woodland, Director of Legislative & Regulatory Services

24.

Greater Victoria Public Library Board Appointment

--R. Woodland, Director of Legislative & Regulatory Services

25.

Victoria Family Court and Youth Justice Committee Appointment

--R. Woodland, Director of Legislative & Regulatory Services

26.

Late Item:  Personnel - Recruitment  (Verbal)

27.

Late Item: Legal Advice

--A. Hudson, Assistant Director of Community Planning

CONSIDERATION TO RISE & REPORT

ADJOURNMENT