AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF SEPTEMBER 3, 2015, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Page

CALL TO ORDER

APPROVAL OF THE  AGENDA

CONSENT AGENDA

ADOPTION OF MINUTES

1.

Minutes from the Meeting held August 20, 2015

DECISION REQUESTS

2.

Update on Implementation of new Municipal Service - Parking Ambassador Program

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

A report updating Council on the progress towards introducing Victoria's new Parking Ambassador program in January 2016.

Update on Implementation of Parking Ambassador Program.pdf

5 - 6

3.

Pilot Boulevard Community Garden, Pandora Parkway (900 Block Pandora)

--T. Soulliere, Director of Parks & Recreation

Late Item:  Presentation

A report seeking Council approval to enter into a License of Occupation with Lifecycles Project Society for a pilot boulevard community garden on Pandora Parkway.

1_Pilot Boulevard Community Garden, Pandora Parkway.pdf

2_Pilot Blvd Community Garden, Pandora Parkway_Appendix A_Proposed Garden Layout.pdf

3_Pilot Blvd Community Garden, Pandora Parkway_Appendix B_Project Proposal.pdf

4_LATE_Pilot Blvd Community Garden, Pandora Parkway_Presentation

7 - 28

4.

Relocation of the Neighbourhood Garden of All Sorts (formerly Michigan Street Community Garden) to MacDonald Park

--T. Soulliere, Director of Parks & Recreation

Late Item:  Presentation

A report seeking Council approval for the relocation of the Neighbourhood Garden of All Sorts to MacDonald Park.

1_Relocation of Neighbourhood Garden Report.pdf

2_Relocation of Neighbourhood Garden_Appendix A_SiteMatrix.pdf

3_Relocation of Neighbourhood Garden_Appendix B_Proposed Garden Location.pdf

4_Relocation of Neighbourhood Garden_Appendix C_Garden Proposal.pdf

5_Relocation of Neighbourhood Garden_Appendix D_Proposed Garden Design.pdf

6_Relocation of Neighbourhood Garden_Appendix E_Correspondence.pdf

7_LATE_Relocation of Neighbourhood Garden_Presentation

29 - 83

5.

Socially Responsible Investments and Pension Funds

--S. Thompson, Director of Finance

A report responding to Council's request for information regarding options to align the City's investment portfolio with socially responsible investing.

Socially Responsible Investments and Pension Funds.pdf

85 - 138

6.

Lessons Learned from the 2014 Municipal Election and Proposed Improvements for 2018

--R. Woodland, Director of Legislative & Regulatory Services

A report outlining lessons learned in conducting the 2014 Municipal Election, and making recommendations to improve the municipal election process.

1_Lessons Learned from the 2014 Election.pdf

2_Lessons Learned from the 2014 Election_Presentation

139 - 160

NEW BUSINESS

7.

Intergovernmental Correspondence - Response Oil Spill Preparedness

A letter from Minister Polak in response to Council's request for the Province to audit its current state of oil spill preparedness. 

Response Oil Spill Preparedness - Ministry of Environment.pdf

161 - 162

8.

Intermunicipal Correspondence - Letter from the City of Hamilton regarding Mailboxes

A letter from the City of Hamilton requesting a financial contribution for their case before the Ontario Court of Appeal to apply protective standards to community mailboxes.

1_Hamilton - Financial Contrib Request re Canada Post.pdf

2_Hamilton - Road Equip Bylaw re Canada Post.pdf

163 - 168

8A.

Late Item:

Conference Attendance Request

--Councillors Isitt and Loveday

A report requesting approval for Councillors Isitt and Loveday to attend the UBCM Conference.

UBCM 2015_ Isitt

UBCM 2015_Loveday

169 - 171

MOTION TO CLOSE THE SEPTEMBER 3, 2015 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

•         Section 12(3)(c) Labour relations or employee relations

•         Section 12(3)(i) The receipt of advice that is subject to solicitor-client privilege including communications necessary for that purpose.

•         Section 12(4)(b)  the consideration of information received and held in confidence relating to negotiations between the City and a Provincial government or the Federal government or both, or between a Provincial government or the federal government or both and a third party;

CLOSED MEETING

CONSENT AGENDA - CLOSED MEETING

ADOPTION OF THE CLOSED MINUTES

9.

Minutes from the Regular Closed Meeting held August 20, 2015

Late Item: Minutes

DECISION REQUESTS

10.

Legal / Mediation Update  (Verbal)

--J. Huggett, Project Director, Johnson Street Bridge Replacement Project

11.

Intergovernmental Relations

--T. Zworski, City Solicitor

12.

Employee Relations  (Verbal)

--J. Johnson, City Manager

--Mayor Helps

13.

Late Item:

Land / New Lease

--J. Jenkyns, Deputy City Manager

CONSIDERATION TO RISE & REPORT

ADJOURNMENT