Governance and Priorities Committee - 07 Jan 2016 - Agenda - Html


 

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UPDATED AMENDED AGENDA

GOVERNANCE & PRIORITIES COMMITTEE

MEETING OF THURSDAY, JANUARY 7, 2016, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

Page

 

CALL TO ORDER

 

 

APPROVAL OF THE  AGENDA

 

 

CONSENT AGENDA

 

 

ADOPTION OF MINUTES

 

 

1.

 

Minutes from the Special Meeting held October 23, 2015

 

 

 

2.

 

Minutes from the Special Meeting held December 14, 2015

 

 

 

DECISION REQUESTS

 

 

3.

 

Early Budget Approval for Capital Projects

--S. Thompson, Director of Finance

 

A report providing Committee with information and recommendations on early budget approval for capital projects.

Early Budget Approval for Capital Projects

 

5 - 14

 

4.

 

Proposed Amendments to the Expenditure Bylaw

--S. Thompson, Director of Finance

 

A report providing Committee with recommendations on potential changes to the Expenditure Bylaw.

Report_Proposed Amendments to the Expenditure Bylaw

Appendix A_Proposed Amendments to the Expenditure Bylaw

Appendix B_Proposed Amendments to the Expenditure Bylaw

Appendix C_Proposed Amendments to the Expenditure Bylaw

Appendix D_Proposed Amendments to the Expenditure Bylaw

Appendix E_Proposed Amendments to the Expenditure Bylaw

Presentation_Proposed Amendments to the Expenditure Bylaw

 

15 - 72

 

5.

 

Summary of Feedback on Proposed Changes to the Council Strategic Grant Program

--S. Thompson, Director of Finance

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

Late Item: Attachment

 

A report providing Committee with information and recommendations on changes to the Strategic Grant Program.

Report_Summary of Feedback on Proposed Changes to the Council Strategic Grant Program

Appendix A_Letter to Grant Applicants and recipients

Appendix B_Feedback from 27 Organizations

Appendix C_Governance and Priorities Committee Report of December 3, 2015

Appendix D_Governance and Priorities Committee Report of September 17, 2015

LATE ITEM_Community and Senior Centres 2014 Expenditures

 

73 - 167

[Addenda]

 

6.

 

Deferred Pandora Street & Johnson Street Bike Lanes

--K. Hamilton, Director of Citizen Engagement & Strategic Planning

 

 

[Addenda]

 

7.

 

Community and Seniors Centres Annual Performance Report for 2014

--K. Hamilton, Director of Citizen Engagement and Strategic Planning

 

A report providing Council with the first year of results for the new Performance Measures Annual Report.

Report_Community Centres 2014 Performance Measures

Burnside Gorge 2014 Annual Report

Fairfield Gonzales 2014 Annual Report

Cook St Activity Centre 2014 Annual Report

Fernwood 2014 Annual Report

James Bay Community School 2014 Annual Report

James Bay New Horizons 2014 Annual Report

Oaklands 2014 Annual Report

Victoria West Community Centre 2014 Annual Report

Quadra Village 2014 Annual Report

Victoria Silver Threads 2014 Annual Report

Presentation_Community Centres 2014 Performance Measures

 

169 - 326

 

8.

 

748 Johnson Street - Consent to Sub-let

--C. Coates, City Clerk

Late Item: Report

 

A report providing Committee with recommendations on a potential sub-let of the property located at 748 Johnson Street.

LATE ITEM_748 Johnson Street - Consent to Sub-let

 

327 - 332

[Addenda]

 

9.

 

Deferred Parking Stand Allocations under the Vehicles for Hire Bylaw

--C. Coates, City Clerk

 

A report providing Committee with information and recommendations on allocating parking stands for motorized sightseeing vehicles past April 1, 2016.

 

 

[Addenda]

 

NEW BUSINESS

 

 

10.

 

  FCM Resolution - Federal Bill of Environmental Rights

--Mayor Helps, Councillors Isitt & Loveday

 

A motion providing Committee with recommendations on a Federal Bill Environmental Rights.

 

Motion_FCM Resolution-Federal Bill of Environmental Rights

Attachment_Minister of Environment and Climate Change Mandate Letter

 

333 - 339

 

11.

 

Conference Attendance Request - Canadian Capital Cities Organization Annual Board Meeting to be held in Ottawa, Ontario from January 27 - 31, 2016

--Councillor Alto

 

A Council member request to attend the Canadian Capital Cities Organization Annual Board Meeting.

Conference Attendance Request

 

341

 

MOTION TO CLOSE THE JANUARY 7, 2016 GOVERNANCE & PRIORITIES COMMITTEE MEETING TO THE PUBLIC

That Governance & Priorities Committee convene a closed meeting that excludes the public under Section 12(6) of the Council Bylaw for the reason that the following agenda items deal with matters specified in Sections 12(3) and/or (4) of the Council Bylaw, namely:

         Section 12(3)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the City or another position appointed by the City.

         Section 12(3)(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.

         Section 12(3)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

         Section 12(3)(k) negotiations and related discussions respecting the proposed provision of a City service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

         Section 12(4)(b) the consideration of information received and held in confidence relating to negotiations between the City and a Provincial government or the Federal government or both, or between a Provincial government or the federal government or both and a third party.

 

CLOSED MEETING

 

 

CONSENT AGENDA - CLOSED MEETING

 

 

ADOPTION OF THE CLOSED MINUTES

 

 

12.

 

Minutes from the Closed Meeting held November 19, 2015

 

 

 

DECISION REQUEST

 

 

13.

 

Consideration of Youth Poet Laureate Appointment

--J. Jenkyns, Deputy City Manager

 

 

 

14.

 

Legal Advice

--T. Zworski, City Solicitor

Late Item: Report & Attachment

 

 

 

15.

 

Land Negotiations

--C. Coates, City Clerk

Late Item: Report

 

 

 

16.

 

Te'mexw Treaty Association Committee (verbal)

--Councillor Alto

 

 

 

17.

 

Proposed Motion Potential Land Acquisition

--Councillors Thornton-Joe & Isitt

 

 

 

18.

 

Late Item: CRD Sewage Treatment

--J. Tinney, Director of Sustainable Planning & Community Development

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

ADJOURNMENT

 

 

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