Thursday, May 07, 2020 at 9:00 A.m. - 2:00 P.m.COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUAREThe City of Victoria is located on the homelands of the Songhees and Esquimalt PeopleAt this time, due to the COVID-19 Pandemic, public access to City Hall is not permitted. This meeting may be viewed on the City’s live stream webcast at www.victoria.caA.APPROVAL OF AGENDA B.CONSENT AGENDA Proposals for Consent Agenda: C.1 - Minutes from the meeting held April 9, 2020 C.2 - Minutes from the meeting held April 16, 2020 H.1 - Council Member Motion - 2020 Financial Plan Review - COVID-19 J.2 - Proclamation - National Missing Children's Month and Missing Children's Day J.3 - Proclamation - Do Something Good For Your Neighbour Day J.4 - Proclamation - Falun Dafa Day C.READING OF MINUTES C.1Minutes from the meeting held April 9, 2020 1.Post-Meeting Minutes - COTW_Apr09_2020 - English.pdfC.2Minutes from the meeting held April 16, 2020 1.Post-Meeting Minutes - COTW_Apr16_2020 - English.pdfD.CLOSED MEETING MOTION TO CLOSE THE MAY 7, 2020 COUNCIL MEETING TO THE PUBLIC That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely: Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: Section 90(1)(c) labour relations or other employee relations.E.APPROVAL OF CLOSED AGENDA F.CLOSED - STAFF REPORT F.1Employee Relations - Community Charter Section 90(1)(c) G.Presentation G.12019 Financial Statements 1.Report_2019 Financial Statements.pdf2.Addendum_Appendix A_Draft Audited Financial Statements for the year ended December 31, 2019.pdf3.Appendix B_Audit Final Report to Mayor and Council.pdf4.Appendix C_Budget to Actual Operating Revenues and Expenses.pdf5.Appendix D_ Budget to Actual Capital Expenditures.pdf6.Presentation_2019 Financial Statements.pdfAddendum: Page 15 of Appendix A was replaced due to a typo A report providing Council with an overview of the City's 2019 audited Financial Statements and request Council's acceptance of the Financial Statements as required by Section 167 of the Community CharterG.2Downtown Victoria Business Association 2020 Budget 1.Presentation_Downtown Victoria Business Association 2020 Budget Presentation.pdfA presentation from the Downtown Victoria Business Association on their 2020 Budget.H.UNFINISHED BUSINESS H.1Council Member Motion - 2020 Financial Plan Review - COVID-19 1.Council Member Motion_2020 Financial Plan Review – COVID-19.pdf2.Pages 7 and 9 from 2020 Financial Plan - Potential Adjustments.pdfReferred from the April 23, 2020 Committee of the Whole Meeting A Council Member Motion regarding a proposed amendment to the Financial Plan motion approved April 9, 2020.I.LAND USE MATTERS I.11230 Grant Street, 1209, 1218, 1219,1220, 1226 North Park Street, 1219 Vining Street, 1235 Caledonia Avenue and 1211 Gladstone Avenue: Rezoning Application No. 00715, Development Permit Application No. 00567 and Associated OCP Amendment (Fernwood) 1.Report_Rezoning Application No. 00715 for for the Caledonia Affordable Housing Project.pdf2.Report_Development Permit Application No. 00567 for the Caledonia Affordable Housing Project.pdf3.Attachment A_Subject Map_Caledonia.pdf4.Attachment B_Aerial Map_Caledonia.pdf5.Attachment C_Plans, date stamped April 6, 2020_Caledonia.pdf6.Attachment D_Letter from applicant to Mayor and Council_Caledonia.pdf7.Attachment E_Proposal Overview and design rationale from the applicant_Caledonia.pdf8.Attachment F_Sustainability Features, dated September 27, 2019_Caledonia.pdf9.Attachment G_Transportation Study, dated September 24, 2019_Caledonia.pdf10.Addendum_Attachment H_Tenant Assistance Plan_Caledonia.pdf11.Attachment I_Arborist Report_Caledonia.pdf12.Attachment J_Advisory Design Panel Report, dated January 15, 2020_Caledonia.pdf13.Attachment K_Advisory Design Panel minutes, dated_Caledonia.pdf14.Attachment L_Ketter from architect regarding the recommendations from the ADP_Caledonia.pdf15.Attachment M_Correspondence_Caledonia.pdf16.Addendum_Additional Correspondence_Caledonia.pdf17.Addendum_Presentation_Caledonia.pdf18.Addendum_Letter from the Community Association Land Use Committee dated May 6, 2020_Caledonia.pdf19.Addendum_Road Closure Map_Caledonia.pdfAddendum: Presentation, Additional Correspondence, Updated Attachment H, and Road Closure Map A report presenting Council with applications to increase on-site density to provide for a multi-unit residential development consisting of approximately 158 affordable and below-market rental dwelling units. Staff are recommending that the proposal proceed to a Public Hearing.I.2601 Trutch Street: Rezoning Application No. 00678 and Heritage Alteration Permit with Variances Application No. 00012 (Fairfield) 1.Report_Rezoning Application No. 00678 for 601 Trutch Street.pdf2.Attachment A_Subject Map_601 Trutch Street.pdf3.Attachment B_Aerial Map_601 Trutch Street.pdf4.Attachment C_Plans date stamped November 29, 2019_601 Trutch Street.pdf5.Attachment D_Letter from applicant to Mayor and Council dated November 29, 2019_601 Trutch Street.pdf6.Attachment E_Community Association Land Use Committee Meeting Summary_601 Trutch Street.pdf7.Attachment F_Heritage Advisory Panel Minutes_601 Trutch Street.pdf8.Attachment G_Correspondence_601 Trutch Street.pdf9.Report_Heritage Alteration Permit with Variances Application No. 00012 for 601 Trutch Street.pdf10.Attachment 1_Subject Map_601 Trutch Street.pdf11.Attachment 2_Aerial Map_601 Trutch Street.pdf12.Attachment 3_Photographs_601 Trutch Street.pdf13.Attachment 4_Plans, date stamped November 23, 2019_601 Trutch Street.pdf14.Attachment 5_Applicant's letter, dated December 5, 2018_601 Trutch Street.pdf15.Attachment 6_Statement of Significance_601 Trutch Street.pdf16.Attachment 7_Minutes of the HerItage Advisory Panel, November 12, 2019_601 Trutch Street.pdf17.Addendum_Presentation_601 Trutch Street.pdfAddendum: Presentation A report presenting Council with applications to allow for additional units within the heritage building and three additional rental units on the property. Staff recommend the application be declined.J.STAFF REPORTS J.1COVID-19 Update (Verbal) 1.COVID 19 May 7.pdfAddendum: Added RemarksJ.2Proclamation - National Missing Children's Month and Missing Children's Day 1.Report_Proclamation_National Missing Children’s Month and Missing Children’s Day .pdf2.Appendix A_National Missing Children's Month and Missing Children's Day.pdf3.Appendix B_List of Previously Approved Proclamations.pdfA report providing information and a recommendation regarding the National Missing Children's Month and Missing Children's Day ProclamationJ.3Proclamation - Do Something Good For Your Neighbour Day 1.Report_Proclamation_Do Something Good for Your Neighbour Day.pdf2.Appendix A_Do Something Good For Your Neighbor Day.pdf3.Appendix B_List of Previously Approved Proclamations(1).pdfA report providing information and a recommendation regarding the Do Something Good For Your Neighbour Day Proclamation.J.4Proclamation - Falun Dafa Day 1.Report_Proclamation_Falun Dafa Day.pdf2.Appendix A_Falun Dafa Day.pdf3.Appendix B_List of Previously Approved Proclamations(2).pdfA report providing information and a recommendation regarding the Falun Dafa Day Proclamation.K.NOTICE OF MOTIONS L.NEW BUSINESS L.1Council Member Motion - Ensuring Housing Options with Supports for Everyone 1.Report_Ensuring Housing Options with Supports for Everyone.pdfAddendum: Revised Report A Council Member Motion requesting Council publicly appreciate Provincial Government actions in mobilizing housing supports for people currently residing in Topaz Park and Pandora Green, while also requesting that the Province extend the availability of housing supports to all unhoused in the Capital Region, and provide for harm reduction services.L.2Council Member Motion - Development Permit with Variances Application No. 00106 for 1700 Blanshard Street 1.Addendum_Report_Development Permit with Variances Application No. 00106 for 1700 Blanshard Street.pdf2.Addendum_Attachment A_Letter from the Applicant_1700 Blanshard.pdf3.Addendum_Attachment B_Motion from January 23, 2020 Council Meeting_1700 Blanshard Street.pdf4.Addendum_Attachment C_Report_Development Permit with Variances Application No. 00106_1700 Blanshard Street.pdfAddendum: New Item A Council Member Motion requesting Council waive the Opportunity for Public Comment for the application while continuing other notification practices to allow for correspondence and other communication.L.3Council Member Motion - Request for Clarity on Rent Relief Measures and Businesses Falling Through the Cracks 1.Addendum_CMM_Request for Clarity on Rent Relief Measures and Businesses Falling Through the Cracks.pdfAddendum: New Item A Council Member Motion requesting the Mayor to write to the Federal Government to request clarity on details as to how the Canada Emergency Commercial Rent Assistance (CECRA) program will work and the consideration of financial relief for small businesses who are unable to reach an agreement with their landlord or are ineligible for CECRA.M.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Report_2019 Financial Statements.pdf2.Addendum_Appendix A_Draft Audited Financial Statements for the year ended December 31, 2019.pdf3.Appendix B_Audit Final Report to Mayor and Council.pdf4.Appendix C_Budget to Actual Operating Revenues and Expenses.pdf5.Appendix D_ Budget to Actual Capital Expenditures.pdf6.Presentation_2019 Financial Statements.pdf1.Council Member Motion_2020 Financial Plan Review – COVID-19.pdf2.Pages 7 and 9 from 2020 Financial Plan - Potential Adjustments.pdf1.Post-Meeting Minutes - COTW_Apr16_2020 - English.pdf1.Presentation_Downtown Victoria Business Association 2020 Budget Presentation.pdf1.Post-Meeting Minutes - COTW_Apr09_2020 - English.pdf1.Report_Rezoning Application No. 00678 for 601 Trutch Street.pdf2.Attachment A_Subject Map_601 Trutch Street.pdf3.Attachment B_Aerial Map_601 Trutch Street.pdf4.Attachment C_Plans date stamped November 29, 2019_601 Trutch Street.pdf5.Attachment D_Letter from applicant to Mayor and Council dated November 29, 2019_601 Trutch Street.pdf6.Attachment E_Community Association Land Use Committee Meeting Summary_601 Trutch Street.pdf7.Attachment F_Heritage Advisory Panel Minutes_601 Trutch Street.pdf8.Attachment G_Correspondence_601 Trutch Street.pdf9.Report_Heritage Alteration Permit with Variances Application No. 00012 for 601 Trutch Street.pdf10.Attachment 1_Subject Map_601 Trutch Street.pdf11.Attachment 2_Aerial Map_601 Trutch Street.pdf12.Attachment 3_Photographs_601 Trutch Street.pdf13.Attachment 4_Plans, date stamped November 23, 2019_601 Trutch Street.pdf14.Attachment 5_Applicant's letter, dated December 5, 2018_601 Trutch Street.pdf15.Attachment 6_Statement of Significance_601 Trutch Street.pdf16.Attachment 7_Minutes of the HerItage Advisory Panel, November 12, 2019_601 Trutch Street.pdf17.Addendum_Presentation_601 Trutch Street.pdf1.Report_Proclamation_Falun Dafa Day.pdf2.Appendix A_Falun Dafa Day.pdf3.Appendix B_List of Previously Approved Proclamations(2).pdf1.Report_Proclamation_Do Something Good for Your Neighbour Day.pdf2.Appendix A_Do Something Good For Your Neighbor Day.pdf3.Appendix B_List of Previously Approved Proclamations(1).pdf1.Report_Proclamation_National Missing Children’s Month and Missing Children’s Day .pdf2.Appendix A_National Missing Children's Month and Missing Children's Day.pdf3.Appendix B_List of Previously Approved Proclamations.pdf1.Report_Rezoning Application No. 00715 for for the Caledonia Affordable Housing Project.pdf2.Report_Development Permit Application No. 00567 for the Caledonia Affordable Housing Project.pdf3.Attachment A_Subject Map_Caledonia.pdf4.Attachment B_Aerial Map_Caledonia.pdf5.Attachment C_Plans, date stamped April 6, 2020_Caledonia.pdf6.Attachment D_Letter from applicant to Mayor and Council_Caledonia.pdf7.Attachment E_Proposal Overview and design rationale from the applicant_Caledonia.pdf8.Attachment F_Sustainability Features, dated September 27, 2019_Caledonia.pdf9.Attachment G_Transportation Study, dated September 24, 2019_Caledonia.pdf10.Addendum_Attachment H_Tenant Assistance Plan_Caledonia.pdf11.Attachment I_Arborist Report_Caledonia.pdf12.Attachment J_Advisory Design Panel Report, dated January 15, 2020_Caledonia.pdf13.Attachment K_Advisory Design Panel minutes, dated_Caledonia.pdf14.Attachment L_Ketter from architect regarding the recommendations from the ADP_Caledonia.pdf15.Attachment M_Correspondence_Caledonia.pdf16.Addendum_Additional Correspondence_Caledonia.pdf17.Addendum_Presentation_Caledonia.pdf18.Addendum_Letter from the Community Association Land Use Committee dated May 6, 2020_Caledonia.pdf19.Addendum_Road Closure Map_Caledonia.pdf1.Report_Ensuring Housing Options with Supports for Everyone.pdf1.Addendum_Report_Development Permit with Variances Application No. 00106 for 1700 Blanshard Street.pdf2.Addendum_Attachment A_Letter from the Applicant_1700 Blanshard.pdf3.Addendum_Attachment B_Motion from January 23, 2020 Council Meeting_1700 Blanshard Street.pdf4.Addendum_Attachment C_Report_Development Permit with Variances Application No. 00106_1700 Blanshard Street.pdf1.Addendum_CMM_Request for Clarity on Rent Relief Measures and Businesses Falling Through the Cracks.pdf1.COVID 19 May 7.pdf