Committee of the Whole - 23 Mar 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, MARCH 23, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the special Meeting held January 9, 2017

 

2017_01_09_Spec_Minutes

 

 

 

 

2.

 

 

Minutes from the Meeting held January 26, 2017

 

2017_01_26_Minutes

 

 

 

 

3.

 

 

Minutes from the Meeting held February 9, 2017

 

2017_02_09_Minutes

 

 

 

 

Presentations

 

 

4.

 

 

Good Jobs + Good Business = Better Community” Mayor’s Task Force on Social Enterprise and Social Procurement Draft Action Plan

--Mayor Helps & Councillor Alto

 

A report providing information and recommendations regarding the Mayor’s Task Force on Social Enterprise and Social Procurement Draft Action Plan.

 

Late Item: Report, Attachments & Revised draft Action Plan

 

1_Report_Social Enterprise and Social Procurement Task Force

2_REVISED_Attachment_Draft Action Plan

3_Attachment_Engagement Summary

4_Attachment_Engagement Summary Appendices

5_Presentation

 

 

[Addenda]

 

 

5.

 

 

Johnson Street Bridge Replacement Project Quarterly Update

--J. Huggett, Project Director, Johnson Street Bridge Replacement Project

 

A report providing information regarding an update on the Johnson Street Bridge Replacement Project.

 

Late Item: Presentation, Revised pg. 13 of Report & Correspondence

 

Recommendation: That Council receive this report for information.

 

1_REVISED_Report_Johnson Street Bridge Replacement Project Quarterly Update

2_LATE_Correspondence from Seaspan Marine

3_LATE_Presentation

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

6.

 

 

Rezoning Application No. 00526 for 950 Yates Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to allow for the retail sale of cannabis.

 

Late Item: Revised pg. 1 of Report & Presentation

 

Recommendation:That Council forward the application to Public Hearing.

 

1_REVISED_Report REZ No. 00526 for 950 Yates Street

2_Attachment_Maps

3_Attachment_Plans

4_Attachment_Applicant Letter

5_LATE_Presentation

 

 

[Addenda]

 

 

7.

 

 

Rezoning Application No. 00542 for 141 Cambridge Street (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to increase the allowable floor area for a single-family dwelling.

 

Late Item: Presentation

 

Recommendation: That Council forward the application to Public Hearing.

 

1_Report_REZ No. 00542 for 141 Cambridge Street

2_Attachment_Maps

3_Attachment_Plans

4_Attachment_Applicant Letter

5_Attachment_CALUC Meeting Minutes

6_Attachment_Survey of Neighbours

7_LATE_Presentation

 

 

[Addenda]

 

 

8. a.

 

 

Rezoning Application No. 00531 for 986, 988 and 990 Heywood Avenue and associated Official Community Plan Amendment (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to allow for the construction of a four-storey residential building.

 

Late Item: Revised pg. 4 of Report (indicating variances), Revised Plans (landscape drawings added), Revised Presentation & Correspondence

 

Recommendation: That Council forward the application to Public Hearing.

 

1_REVISED_Report_REZ No. 00531 for 986, 988 and 990 Heywood Avenue

2_Attachment_Maps

3_REVISED_Attachment_Plans

4_Attachment_Tree Preservation Plan

5_Attachment_Applicant Letter

6_Attachment_Architect Letter

7_Attachment_ADP Report and Minutes

8_Attachment_CALUC Letter

9_Attachment_Correspondence

10_LATE_Attachment_Correspondence

11_REVISED_Presentation

 

 

[Addenda]

 

 

8. b.

 

 

Development Permit Application with Variances No.000484 for 986 Heywood Avenue (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding an application to construct a four-storey multi-residential building containing 21 residential units.

 

Late Item: Revised Plans (landscape drawings added), Revised Presentation & Correspondence

 

Recommendation: That Council forward the application to Public Hearing.

 

1_Report_DPwV No. 000484 for 986, 988 and 990 Heywood Avenue

2_Attachment_Maps

3_REVISED_Attachment_Plans

4_Attachment_Tree Preservation Plan

5_Attachment_Applicant Letter

6_Attachment_Architect Letter

7_Attachment_ADP Report and Minutes

8_Attachment_CALUC Letter

9_Attachment_Correspondence

10_LATE_Attachment_Correspondence

11_REVISED_Presentation

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

9.

 

 

Single-Use Plastic Retail Bag Reduction Project - Proposed 'Roadmap'

--F. Work, Director of Engineering & Public Works

 

A report providing information and recommendations regarding a proposed process for engagement to reduce single-use plastic retail bags in the City.

 

Late Item: Presentation & Past Reports and Attachments

      

Recommendation:That Council direct staff to complete the following activities between April and September 2017: 1. Empower stakeholder groups and volunteers to engage the community on the detriments of plastic bag waste and the benefits of reusable bags; 2. Support the civic engagement process with stakeholder-workshops for business, industry, advocate and resident groups to share their unique perspectives related to future bag reduction regulations; 3. Work with business stakeholders to promote a set of voluntary commitments / pledges to reduce retail bag use, such as detailed reporting of bag usage, improved signage and education, retail bag take-back programs, reusable bag donation centres, and voluntary bag fee/ban actions etc. 4. Develop and implement a design competition for a City of Victoria's sustainable reusable retail bag, with a financial reward of $2,000 to be funded through the solid waste management budget. 5. Report back to Council in October 2017 prior to the final opportunity for public comment on the issue of single-use plastic retail bag reduction regulations.

 

1_Report_Single-Use Plastic Retail Bag Reduction Project - Proposed 'Roadmap'

2_Attachment_COTW Report May 26, 2016

3_LATE_Presentation

4_LATE_COTW Council Motion_October 10, 2015

5_LATE_Attachment 1 - Surfrider Foundation letter

6_LATE_Attachment 2 - Legal Brief on Municipal Powers

7_LATE_Attachment 3 - Draft Bylaw

8_LATE_Attachment 4 - Business letters of support

9_LATE_Attachment 5 - Yakelashek letter

10_LATE_Attachment 6 - Popham letter

11_LATE_Attachment 7 - Petition - online comments

12_LATE_Attachment 8 - Petition - online

 

 

[Addenda]

 

 

10.

 

 

Ship Point Master Plan Process

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding a proposed approach for developing the Ship Point master plan process.

 

Late Item:Attachment & Revised Presentation

 

Recommendation:That Council: 1. Direct staff to undertake the Ship Point master plan process as outlined in this report; 2. Confirm the key objectives and programmatic elements outlined in this report as the basis for developing design concepts and a master plan for Ship Point that: a. reflect Victoria's history, support other waterfront planning initiatives and align with City policies; b. support the needs of the working harbour; c. result in a high-quality public space that facilitates a range of year-round special events and activities; d. include attractive park spaces that support passive and active recreational uses; e. consider the reconfiguration of public parking to integrate with and support activities and uses at Ship Point; and f. consider appropriate and well-designed commercial development to public space activation, connectivity and/or financially feasibility.

 

1_Report_Ship Point Master Plan Process

2_LATE_Attachment_Project Management Policy

3_REVISED_Presentation

 

 

[Addenda]

 

 

11.

 

 

Proclamation: World Hemophilia Day

--C. Coates, City Clerk

 

1_Report_Proclamation - World Hemophilia Day

2_Appendix A_Proclamation

3_Appendix B_Proclamation List 2016 & 2017

 

 

 

 

12.

 

 

Proclamation: Autism Awareness Day

--C. Coates, City Clerk

 

Late Item: Revised Proclamation

 

1_Report_Proclamation - Autism Awareness Day

2_REVISED_Appendix A_Proclamation

3_Appendix B_Spreadhseet

 

 

[Addenda]

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

13.

 

 

Proposal to Host the 2020 and/or 2024 Union of British Columbia Municipalities (UBCM) Annual Convention

--J. Jenkyns, Deputy City Manager

 

A report providing information and recommendations regarding a bid to host the UBCM convention.

 

Late Item: Attachment

 

Recommendation: That Council: 1. Direct staff to submit a bid to accept the Host Community obligations for either the 2020 or 2024 UBCM Annual Convention. 2. Authorize the Mayor and City Clerk to execute the necessary agreements, should the bid be successful. 3. Refer hosting costs to the appropriate year's financial planning process for allocating the required budget.

 

1_Report_Proposal to Host the 2020 andor 2024 UBCM Annual Convention

2_LATE_Attachment_UBCM Correspondence Invitation to Bid for Future UBCM Conventions

 

 

[Addenda]

 

 

14.

 

 

Columbia Institute Civic Governance forum attendance request

--Councillor Alto

 

A Council Member motion providing recommendations regarding a conference attendance request to attend the Columbia Institute Civic Governance Forum.

 

Recommendation:That Council approve costs for registration, accommodation and transportation for Councillor Marianne Alto to attend in Vancouver, March 31 and April 1, 2017, High Ground: Leadership in Transitioning Times.

 

1_Report_Columbia Institute Civic Governance forum attendance request

2_Attachment_2017 Conference Requests

 

 

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE MARCH 23, 2017 COUNCIL MEETING TO THE PUBLIC

That  Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 901(e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90(1)(k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

         Section 90(2)(b)the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the closed Committee of the Whole Meeting held January 9, 2017

 

 

 

 

2.

 

 

Late Item: Minutes from the closed Meeting held January 12, 2017

 

 

[Addenda]

 

 

3.

 

 

Minutes from the closed Meeting held January 19, 2017

 

 

 

4.

 

 

Minutes from the closed Meeting held January 26, 2017

 

 

 

5.

 

 

Minutes from the closed Meeting held February 9, 2017

 

 

 

 

UNFINISHED BUSINESS

 

 

6.

 

 

Intergovernmental Relations

--Councillor Alto

 

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

7.

 

 

Intergovernmental Relations/Preliminary Service

--C. Coates, City Clerk

 

 

 

 

8.

 

 

Land

--J. Jenkyns, Deputy City Manager

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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