Committee of the Whole - 22 Jun 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, JUNE 22, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

1.

 

 

2017 Strategic Plan and Micro Grant Applications

--S. Thompson, Director of Finance

 

A report providing information and recommendations regarding the grant applications for 2017 Strategic Plan and Micro Grants.

 

Late Item:  Strategic Grant Applications Part 1 & 2

 

Recommendations: That Council: 1. Consider and approve, as determined by Council, the eligible Micro Grant applications outlined in Appendix A; 2. Consider and approve, as determined by Council, the External Grant Review Committee's recommendations for grant awards for the Strategic Plan Grant program.  

 

1_Report_2017 Strategic Plan and Micro Grant Applications

2_Appendix A_Eligible Micro Grant Applications

3_Appendix B_Grant Policy

4_Appendix C_External Grant Review Committee Terms of Reference

5_Strategic Grant Applications Part 1

6_Strategic Grant Applications Part 2

 

 

[Addenda]

 

 

2.

 

 

Strategic Plan Grant Review Committee Report

--Strategic Plan Grant Review Committee

 

A report providing information and recommendations regarding the findings of the Strategic Plan Grant Review Committee.

 

Recommendation: That Council: 1. Approve the Grants and amounts proposed in the attached table. 2. Direct key staff to meet with Committee members to review questions and suggestions with respect to both policy and process as part of Council's evaluation of the pilot project after the 2017 Strategic Plan Grants have been awarded and prior to the intake of grants in 2018.

 

1_SPGRC report

2_Committee Report - Table 1

3_Committee Report - Table 1.2

4_Committee Report - Table 2

5_Committee Report - Table 2.2

 

 

 

 

3.

 

 

Crystal Pool and Fitness Centre Renewal Project Update

T. Soulliere, Director of Parks, Recreation and Facilities

 

A report providing information and recommendations regarding an update on the progress of the Crystal Pool and Fitness Centre Replacement Project.

 

Recommendation: That Council receive this report for information.

 

1_Report_Crystal Pool

 

 

 

 

 

LAND USE MATTERS

 

 

4.

 

 

Rezoning Application No. 00554 for 345 Quebec Street (James Bay)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposal to rezone the site from the T-1 Zone to a site specific zone to add residential uses as a permitted use.

 

Late Item: Correspondence & Presentation

Amended: Plans

 

Recommendations: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00554 for 345 Quebec Street; that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council; and a Public Hearing date be set after the execution of a Housing Agreement, to the satisfaction of City staff, to secure 219 residential rental units for a minimum of 10 years and to ensure that future strata bylaws cannot prohibit strata owners from renting residential strata units.

 

1_Report_Rezoning Application - 345 Quebec Street

2_Attachment_SUBJECT MAP

3_Attachment_Aerial Map

4_Attachment_Amended Plans dated stamped June 5, 5017

5_Attachment_Ltr from applicant to Mayor and Council, dated Feb 9, 2017

6_Attachment_CALUC Comments dated Sept 19, 2016

7_Attachment_Parking Demand Study

8_Attachment_Sewage Flow Calulation Report

9_Attachment_Housing Agreement email from Applicant, dated March 6, 2017

10_Late_Correspondence

11_Late Late_Correspondence

12_Presentation_345 Quebec

 

 

[Addenda]

 

 

5.

 

 

Development Permit Application No. 000491 for 345 Quebec Street (James Bay)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposal to convert an existing 12-storey hotel into residential apartments.

 

Recommendations: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, and after the Public Hearing for Rezoning Application No. 00554, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 000491 for 345 Quebec Street, subject to the applicant revising the ground floor units to address privacy and street relationship issues to the satisfaction of the Director of Sustainable Planning and Community Development and in accordance with: 1. Plans dated June 5, 2017 (as amended to address privacy and street relationship issues) 2. Development meeting all Zoning Regulation Bylaw requirements; 2. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_Development Permit Application No. 000491 for 345 Quebec Street

2_Attachment_SUBJECT MAP

3_Attachment_Aerial Map

4_Attachment_Plans date stamped June 5, 2017

5_Attachment_Ltr from applicant to Mayor and Council, dated Feb 9, 2017

6_Attachment_CALUC Comments dated Sept 19, 2016

7_Attachment_Parking Demand Study

8_Attachment_Sewage Flow Calulation Report

 

 

 

 

6.

 

 

Rezoning Application No. 00577 for 541 Herald Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the rezoning of the property located at 541 Herald Street to allow for the retail sale of cannabis.

 

Late Item: Presentation

 

Recommendations: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00577 for 541 Herald Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

 

1_Report_Rezoning Application No. 00577 for 541 Herald Street

2_Attachment_SUBJECT MAP

3_Attachment_AERIAL MAP

4_Attachment_Plans dated stamped April 12, 2017

5_Attachment_Letter from applicant to Mayor and Council

6_Presentation_541 Herald

 

 

[Addenda]

 

 

7.

 

 

Development Permit with Variances Application No. 00037 for 1025, 1029, 1035 and 1075 Tolmie Avenue (Hillside/Quadra)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposal to subdivide the site into seven small lots and one panhandle lots in order to construct eight single-family dwellings.

 

Late Item: Correspondence & Presentation

 

Recommendations: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 00037 for 1025, 1029, 1035 and 1075 Tolmie Avenue, in accordance with: 1. Plans date stamped April 7, 2017. 2. Development meeting all Zoning Regulations Bylaw requirement, except for the following variances: i. Lot 2 a. reduce the front setback from 6.00m to 5.40m; ii. Lot 3 a. reduce the front setback from 6.00m to 5.54m; iii. Lot 5 a. permit required 7.0m drive aisle to project onto adjacent property (Lot 6); iv. Lot 6 a. permit required 7.0m drive aisle to project onto adjacent property (Lot 5); v. Lot 7 a. permit required 7.0m drive aisle to project onto adjacent property (Lot 8); vi. Lot 8 a. reduce the side setback (south) from 7.50m to 5.31m; b. reduce the side setback (north) from 4.00m to 2.75m. 3. The Development Permit lapsing two years from the date of this resolution. 4. Prior to the issuance of a building permit the appropriate encroachment agreement be executed to the satisfaction of the Director of Sustainable Planning and Community Development."

 

1_Report_DPwV 1025-1075 Tolmie Ave

2_Attachment_SUBJECT MAP - TOLMIE

3_Attachment_AERIAL MAP - TOLMIE

4_Attachment_Plans date stamped April 7, 2017

5_Attachment_Letter from applicant to Mayor and Council dated Sept 26, 2016

6_Attachment_Arborist Report dated Sept 15, 2016

7_Late_Letter from CALUC dated June 12, 2017

8_Presentation_1025 Tolmie

 

 

[Addenda]

 

 

8.

 

 

Rezoning Application No. 00545 for 750 Pemberton Avenue (Rockland)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposal to rezone from current R1-A Zone, Rockland Single Family Dwelling, to a rezone to allow the subdivision of the property into four lots, retain the existing dwelling and coach house, and construct three new single family dwelling units.

 

Late Item: Correspondence & Presentation

 

Recommendations: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00545 for 750 Pemberton Road, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set once the following conditions are met: 1. Preparation of the following document, executed by the applicant to the satisfaction of City Staff: i. Housing Agreement to ensure the rental of the eight units in the existing heritage-designated house conversion, and two units in the existing coach house, would remain rental suites in perpetuity. ii. Section 219 Convenant to secure the community garden on lot 2 and design of the three proposed single-family dwelling units by ensuring the swelling units are constructed in accordance with the plans approved by Council. iii. A no-build/non-disturbance and tree protection covenant to ensure there are no buildings or structures constructed in the proposed greenspace and the protection of the existing trees onsite. iv. The applicant complete exploratory digging around the Black Pine and Elm trees to determine the location of the roots and potential impacts the construction of the proposed single family dwelling on lot 1 would have on the trees.

 

1_Report_Rezoning Application No- 00545 for 750 Pemberton Road

2_Attachment_SUBJECT MAP

3_Attachment_AERIAL MAP

4_Attachment_Plans date stamped May 26, 2017

5_Attachment_Ltr from applicant to Mayor and Council dated June 12, 2017

6_Attachment_Ltr from applicant re interior designation of the house conversion

7_Attachment_CALUC Comments

8_Attachment_Arborist Report

9_Attachment_Heritage Consultant documents

10_Attachment_Correspondence

11_Late_Correspondence

12_Presentation_750 Pemberton

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

9.

 

 

Urban Deer

--C. Coates, City Clerk

 

A report providing information and recommendations regarding an update on the status of urban deer management strategies within the region, funding opportunities, and implications of examining the problem in Victoria.

 

Late Item: Presentation

 

Recommendation: That Council receive this report for information.

 

1_Report_Urban Deer

2_Appendix A Lessons Learned_Oaky Bay Deer Management Pilot

3_Presentation_Urban Deer

 

 

 

 

[Addenda]

 

10.

 

 

Late Item: Proclamation "Pride Week" July 1 to July 9, 2017

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the Proclamation "Pride Week" July 1 to July 9, 2017.

 

Late Item: Report

 

Recommendation:  That the Pride Week Proclamation be forwarded to the June 22, 2017 Council meeting for Council's Consideration.

 

1_Report_Proclamation Pride Week July 1-9, 2017.docx

2_Appendix A_Pride Week Proclamation

3_Appendix B_List of Previously Approved Proclamations

 

 

[Addenda]

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

11.

 

 

My Place Shelter Summary

--Councillor Thornton-Joe

 

A verbal Councillor sharing regarding the My Place Shelter.

 

Late Item: Presentation

 

Late_Presentation_My Place

 

 

[Addenda]

 

 

12.

 

 

Affordable Rental Housing Retention Policy

--Councillors, Madoff, Isitt, and Loveday

 

A Council Member Motion regarding a time-limited moratorium on the demolition of existing residential rental buildings with more than four dwelling units.

 

Late Item: Correspondence

 

Recommendation: That Council adopt the following policy: Affordable Rental Housing Retention Policy: When the rental apartment vacancy rate as provided by Canada Mortgage and Housing Corporation falls below 4% for Metro Victoria, no applications to demolish existing residential rental buildings containing more than four rental dwelling units shall be accepted, until such time as the following policy work has been completed and received by Council: 1. Completion of the Rental Housing Retention Review; 2. Adoption of a Standards of Rental Housing Maintenance Bylaw; 3. Adoption of a policy to ensure no net loss of affordable units with at least an equivalent number of units at the same rental price in new developments; 4. Progress toward development of a Rental Housing Incentive Program; 5. Investigation of increased municipal protections for tenants facing displacement due to renovations/demolitions, including priority for housing at comparable rents in refurbished/new units and increased compensation from landlords for displacement. The rental apartment vacancy rate shall be calculated in accordance with the provisions of the Residential Strata Titling Policy.

 

1_Report_Affordable Rental Housing Retention Policy

2_Attachment_Residential Strata Titling Policy

3_Late_Correspondence_MayorandCouncil_DemolitionMoratorium

4_Late Late_Correspondence

 

 

[Addenda]

 

 

13.

 

 

UBCM Resolution: Local Partnerships for Energy Efficiency Retrofits

--Councillor Isitt

 

A Council Member Motion regarding local partnerships for Energy Efficiency Retrofits

 

UBCM Resolution_Local Partnerships for Energy Efficiency

 

 

 

 

14.

 

 

UBCM Resolution: Encouraging the Use Value of Residential Property

--Councillor Isitt

 

A Council Member Motion regarding the Encouraging the Use Value of Residential Property.

 

UBCM Resolution_Encouraging the Use Value of Residential Property

 

 

 

 

15.

 

 

Late Item: Neighbourhood Association Engagement in Pre-Budget Process

--Mayor Helps and Councillor Lucas

 

A Council Member Motion regarding a yearly summer engagement with Neighbourhood Associations to assist with the budgeting process. 

 

Late Item: Report

 

Recommendation: 1. That Council direct the Neighbourhoods Team to canvas their respective Neighbourhood Associations each summer to gather input from the neighbourhoods to help shape the budget for the following year. 2. That Council direct staff to add this input gathering with Neighbourhood Associations to the Public Engagement Road Map for 2017 and 2018.

 

Late_Neighbourhood Association Budget Input

 

 

[Addenda]

 

 

16.

 

 

Late Item: UBCM Resolution: Optimizing Community Benefits of Forest Resources

--Councillors Isitt and Loveday

 

A Council Member Motion regarding Optimizing Community Benefits of Forest Resources.

 

Late Item: Report

 

Recommendation: THAT Council endorse the following resolution for consideration at the 2017 annual convention of the Union of BC Municipalities, and directs staff to forward this resolution to member local governments requesting favourable consideration and resolutions of support: Resolution: Optimizing Community Benefits of Forest Resources WHEREAS British Columbia’s regions are rich in forest resources, a renewable source of employment, revenues and materials that provide vital habitat for biological diversity, water quality, outdoor recreation and economic development; AND WHEREAS employment and public revenues from British Columbia’s forests have declined substantially in recent decades, at the same time that watersheds and ecosystems have experienced negative impacts due to existing forestry practices; AND WHEREAS British Columbia’s diverse communities can realize substantially improved outcomes from forest resources by adopting best practices in forest stewardship and forest management from Scandinavia and other jurisdictions; THEREFORE BE IT RESOLVED THAT the Province of British Columbia work with First Nations, regional districts and municipalities to substantially improve community benefits of forest resources, including: expansion of community tenures, introduction of regional log markets, incentives for value-added production, and strengthened standards of forest stewardship to increase legislated protection of drinking watersheds and biological diversity.

 

1_UBCM Resolution_Optimizing Community Benefits of Forest Resources

2_Appendix_The Future of Forests and Communities on Vancouver Island

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE JUNE 22, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

         Section 90(1)(c) labour relations or other employee relations; and

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90(1)(g) litigation or potential litigation affecting the municipality;

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and

         Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

 

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

1.

 

 

Deferred from the Closed Council Meeting of June 15, 2017

Land

--J. Jenkyns, Deputy City Manager

--T. Zworski, City Solicitor

 

 

 

 

2.

 

 

Deferred from the Closed Council Meeting of June 15, 2017

Intergovernmental Relations

 

 

 

 

3.

 

 

Appointments

--C. Coates, City Clerk

 

 

 

 

4.

 

 

Appointments

--C. Coates, City Clerk

 

 

 

 

5.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

6.

 

 

Employee Relations

--S. Olak, Assistant Director of Human Resources

 

 

 

 

7.

 

 

Late Item: Legal Advice

--T. Zworski, City Solicitor

 

 

[Addenda]

 

 

8.

 

 

Late Item: Legal Advice/Potential Litigation

--T. Zworski, City Solicitor

 

 

[Addenda]

 

 

9.

 

 

Deferred from the Closed Council Meeting of June 15, 2017

Employee Relations

--Mayor Helps

 

 

 

 

10.

 

 

Employee Relations

--S. Thompson, Director of Finance

 

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

No Item Selected