Committee of the Whole - 14 Sep 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, SEPTEMBER 14, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held August 3, 2017

 

2017_08_03_Minutes

 

 

 

 

Presentation

 

 

2.

 

 

2022 Commonwealth Games Bid

--D. Black, Chair of the Commonwealth Games Bid Committee

 

In response to Council's request for a presentation of a business case.

 

 

 

 

3.

 

 

City Studio - Urban Anthropology

--Dr. E. Diamanti, LT Assistant Professor and SSHRC Post-Doctoral Fellow

 

 

 

 

STAFF REPORTS

 

 

4.

 

 

Proposed Memorandum of Understanding with YMCA-YWCA of Vancouver Island

--T. Soulliere, Director of Parks, Recreation and Facilities

 

A report providing information and recommendations regarding the rationale for a formal commitment between the city and the YMCA for the delivery of recreation and wellness programs and services within the City.

 

Previously Item No. 12

 

Recommendations:  That Council approve the attached Memorandum of Understanding between the City of Victoria and YMCA-YWCA of Vancouver Island.

 

1_Report_Proposed MOU with YMCA

2_Attachment A_MOU

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

5.

 

 

Rezoning Application No. 00544 for 1539 Pearl Street (Oaklands)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposed rezoning of the property located at 1539 Pearl Street in order to subdivide the property and construct two new small lot housed with secondary suites.

 

Amended:Appendix E - Updated CALUC Comments

Late Item: Presentation

 

Recommendation:  That Council decline Rezoning Application No. 00544 for the property located at 1539 Pearl Street.

 

1_Report_Rezoning 1539 Pearl Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped July 21, 2017

5_Attachment D_Letter from Applicant to Mayor and Council dated August 22, 2017

6_Attachment E_Updated CALUC comments

7_Attachment F_Letter from Engineer dated December 1, 2016

8_Attachment G_Arbourist review dated January 30, 2017

9_Attachment H_Small Lot Petition

10_Presentation_1539 Pearl St

 

 

[Addenda]

 

 

6.

 

 

Development Permit with Variances Application No. 00544 for 1539 Pearl Street (Oaklands)

--J. Tinney, Director of Sustainable Planning and Community Development

                   

A report providing information and recommendations regarding an application to subdivide the existing lot to build for two small lots dwelling with secondary suites.

 

Recommendation:  That Council decline Development Permit with Variances Application No. 00544 for the property located at 1539 Pearl Street.

 

Note:  the attachments to the report are the same as Item 3 - Rezoning Application No. 00544 for 1539 Pearl Street

 

1_Report_DPwV 1539 Pearl Street

 

 

 

 

7.

 

 

Rezoning Application No. 00556 for 1417 May Street (Fairfield Gonzales)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposal to rezone the property located at 1417 May Street to allow for the construction of a two-storey ground-oriented residential building with four self-contained dwelling units.

 

Late Item: Presentation & Revised Attachment D

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00556 for 1417 May Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by council and a Public Hearing date be set once the following conditions are met: 1. Preparation of the following legal agreements to the satisfaction of the City Solicitor: a. Housing Agreement to ensure a future strata cannot restrict the rental of units; b. A Section 219 Covenant ensuring the building is constructed to Passive House standards, to the satisfaction of the Director of Sustainable Planning and Community Development. 2. Preparation of a technical report to the satisfaction of the Director of Engineering and Public Works, identifying how the site will manage all storm water generated on site and, if necessary, preparation of legal agreements for the design, inspection and long term maintenance requirements of the storm water system to the satisfication of the City Solicitor and the Director of Engineering and Public Works.

 

1_Report_Rezoning 1417 May

2_Attachment A_SubjectMap

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped July 12, 2017

5_REVISED_Attachment D_ Ltrs from applicant to Mayor and Council dated May 18, 2017 and Devember 26, 2016

6_Attachment E_CALUC Summary of Decembe 19, 2016

7_Attachment F_Arborist Report dated August 20, 2017

8_Attachment G_ Neighbourhood correspondence

9_Presentation_1417 May Street

 

 

[Addenda]

 

 

8.

 

 

Development Permit with Variances Application No. 00028 for 1417 May Street (Fairfield Gonzales)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the application for Development Permit with Variances for 1417 May Street in order to reduce the parking and visitor parking on site.

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00556, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit with Variances Application No. 00556 for 1417 May Street, in accordance with: 1. Plans date stamped July 12, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. reduce the minimum vehicle parking requirements from six stalls to four stalls; ii. reduce the minimum visitor parking from one stall to zero stalls. 3. The development Permit lapsing two years from the date of this resolution."

 

Note: the attachments to the report are the same as Item 5 - Rezoning Application No. 00556 for 1417 May Street

 

1_Report_Development Permit with Variances 1417 May Street

 

 

 

 

9.

 

 

Development Permit with Variance Application No. 00003  for 944 Heywood Avenue (Fairfield Gonzales)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the application for a development Permit with variances for the property located at 944 Heywood Avenue to allow for variances to the front, rear, and side setbacks and parking location.

 

Late Item: Late Correspondence & Presentation

 

Recommendation: That Council direct staff to work with the applicant to address the proposal's inconsistencies with the Small Lot House Design Guidelines as follows: 1. Revise the design to reinforce existing patterns, rhythms, and massing respecting proportions and details of adjacent houses. 2. Revise the design to provide a higher level of detail on the rear and sides of the buildings to improve visual interest as seen from the street. 3. Revise the massing and building proportions to better reflect the nearby established houses.

 

1_Report_DPwV 944 heywood

2_Attachment A_Zoning Map

3_Attachment B_Aerial Map

4_Attachment C_Applicant's letter to Mayor anc Council dated July 26, 2017

5_Attachment D_Ltr from Fairfield Gonzales CALUC dated June 15, 2017

6_Attachment E_Arborist report dated June 15, 2017

7_Attachment F_Staff report and attachments for previous proposal - June 23, 2016 COTW

8_Attachment G_Council Meeting minutes - July 28, 2016

9_Attachment H_Plans dated July 25, 2017

10_Attachment I_Correspondence dated August 8, 2017

11_Late Correspondence

12_Correspondence from the July 28, 2016 Council Meeting

13_Presentation_944 Heywood

 

 

[Addenda]

 

 

10.

 

 

Draft Ship Point Master Plan Design Concept

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the Ship Point master plan process, to present the draft Ship Point design concept, and to seek direction going forward.

 

Recommendation: That Council direct staff to: 1. Proceed with the proposed Ship Point Design Concept with the following refinements: a. Replace the urban beach at the north end of the site with a plaza space that complements the adjacent Harbour Air Sea Plane Terminal and explores a combination of soft and hard landscaped elements which may include other amenities such as seating, a playful water feature and commercial kiosk space. b. Incorporate design elements and features to better activate the southern portion of the site year round and create a more inviting gateway and connection for people entering the site from the Lower Causeway. 2. Proceed with the detailed design and development of the draft Ship Point master plan including Class 'C' costing and an implementation strategy. 3. Report back to Council with the draft Ship Point master plan, the related implementation strategy and a summary of public and stakeholder input by January 2018.

 

1_Report_Draft Ship Point Master Plan Design concept

2_Attachment 1_Draft Ship Point Design Concept

3_Attachment 2_Phase 1 Assessment

4_Attachment 3_Ship Point Master Plan Engagement Summary

5_Attachment 4_Project Process

6_Correspondence_GVHA

7_Correspondence_Harbour Air

8_Correspondence_Urban Development Institute

9_Presentation_Ship Point Master Plan Process

 

 

[Addenda]

 

 

11.

 

 

Application for a New Liquor Primary Licence for Interactivity Board Game Café, 721 Yates Street

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the application for a new liquor primary licence at 721 Yates Street.

 

Recommendation: That Council direct staff to provide the following response to the Liquor Control and Licensing Branch: 1. Council, after conducting a review with respect to the location of the establishment and the person capacity and hours of liquor service, supports the application of Interactivity Board Game Café, located at 721 Yates Street to obtain a new Liquor Primary License permitting service from 11:00 am until 12:am Sunday through Thursday, and 11:00 am to 1:00 am on Fridays and Saturdays with an occupant load of 65 persons. Providing the following comments on the prescribed considerations: a. The impact of noise on the community in the vicinity of the establishment has been considered and is not expected to be appreciatively different than that generated by the existing operations. It is understood that the total licensed capacity is to be 65 persons and that approval of the Liquor Primary Licence is dependent on existence of the core gaming business. b. If the application is approved, the impact on the community is expected to be negligible given the size, hours, and primary focus of the business. c. The views of residents were solicited via a mail out to neighbouring property owners and occupiers within 50 metres of the licensed location and a notice posed at the property. The City received two letters in support of the application and two expressing concern about the application for a liquor licence. d. Council recommends the issuance of the license as it is expected to increase the economic stability of the business.

 

1_Report_721 Yates

2_Appendix A_Ltr of Rationale, from Interactivity Board Game Cafe

3_Appendix B_Aerial Photograph

4_Appendix C_Council Minute from May 24, 2007

5_Appendix D_Ltrs from the public

6_Appendix E_Provincial Liquor License Types

 

 

 

 

12.

 

 

Application for Lounge Endorsements to Manufacturer's Licenses regarding manufacture licenses (300184 & 302296), Phillips Brewery, 2000 (2010) Government Street.

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the application for a lounge endorsement to be added to each of their manufacturing licenses, as well as changes in hours of operation and occupant load.

 

Recommendation: That Council direct staff to provide the following response to the Liquor Licensing Agency: 1. Council, after conducting a review with respect to noise and community impacts, does support the application of Phillips Brewery, located at 2000 Government Street, to have a lounge endorsement added to each of the two manufacturing licenses, having hours of operation from 11:00 am to 11:00 pm daily and an occupant load of 134 persons. Providing the following comments on the prescribed considerations: a. The impact of noise on the community in the vicinity of the establishment has been considered in relation to the request and there is limited reason to expect noise will be an issue resulting from approval. b. If the application is approved, the impact on the community is expected to be positive economically as the approval supports the request and long term objectives of the business. c. The views of residents were solicited via a mail out to neighbouring property owners and occupiers within 50 metres of the licensed location and a notice posted at the property. The City received one letter in support of the application. d. Council recommends the license endorsements be approved.

 

1_Report_2000 Government

2_Appendix A_Aerial Photograph

3_Appendix B_Council Minute from May 24, 2007

4_Appendix C_Letters from the Public

5_Appendix D_Provincial Liquor License Types

 

 

 

 

STAFF REPORTS CNT'D

 

 

13.

 

 

Proclamation: Manufacturing Month

--C. Coates, City Clerk

 

1_Report_Manufacturing Month

2_Appendix A_Proclamation_Manufacturing Month

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

14.

 

 

Proclamation: Wrongful Conviction Day

--C. Coates, City Clerk

 

1_Report_Wrongful Conviction Month

2_Appendix A_Proclamation_Wrongful Conviction Month

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

15.

 

 

Orange Shirt Day

-- Mayor Helps and Councillor Alto

 

A Council Member Motion providing information and recommendations regarding the proposed Orange Shirt Day to recognize the survivors of residential schools and acknowledge those who did not survive.

 

Previously Item No. 16

 

Recommendation: 1. For the balance of 2017, that up to $5,000 be set aside from the $50,000 allocated to Reconciliation specifically for endeavours outside the Program. 2. To fund up to $2090 for Victoria’s First Annual Orange Shirt Day for the expenses laid out in the attached budget.

 

1_Report_Orange Shirt Day Funding

2_Appendix 1_Orange Shirt Day

 

 

[Addenda]

 

 

16.

 

 

Conference Attendance Request for Councillor Loveday

--Councillor Loveday

 

Recommendation:  That Council approve costs for accommodation, transportation, and incidentals for Councillor Jeremy Loveday to attend the Union of BC Municipalities Conference 2017 in Vancouver.

 

Conference Attendance Request for Councillor Loveday

 

 

[Addenda]

 

 

17.

 

 

Councillor Sharing - Royal Oak Burial Park Annual Report (Verbal)

--Councillor Alto

 

Previously Item No. 15

 

 

 

[Addenda]

 

 

Workshop

 

 

18.

 

 

Fairfield Neighbourhood Plan - Emerging Directions

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the emerging plan directions for the Fairfield Neighbourhood Plan and options for future growth and heritage conservation.

 

Late Item: Correspondence & Presentation

 

Recommendations: That Council: 1. Approve, in-principle, the emerging directions as a basis for preparing the draft Fairfield Neighbourhood Plan, which directs: a. some growth in and around Cook Street Village (buildings up to four storeys in height) and some growth directed to the northwest part of Fairfield (buildings from six to 10 storeys in height). b. new heritage conservation areas for: i. South Cook Street/Dallas Road (from Cook Street to Cambridge Street) ii. Trutch Street (between Richardson Street and Fairfield Road). iii. Durban and Kipling Streets (between Richardson Street and Thurlow Road). iv. Memorial Crescent (portion of block between Fairfield Road and May Street) and consideration for new guidelines and permit exemptions that address feedback received from homeowners and the community. 2. Refer the proposed heritage conservation areas to the Heritage Advisory Panel for review and comment, with a focus on proposed boundaries, permit exemptions and guidelines. 3. Following further development of the proposed heritage conservation areas, direct staff to undertake additional consultation with affected homeowners and the community as part of the draft Fairfield Neighbourhood Plan engagement.

 

1_Report_Fairfield Neighbourhood Plan - Emerging Directions

2_Attachment 1_Emerging Directions for the Fairfield Neighbourhood Plan

3_Attachment 2_Summary Report - Fairfield Design Workshop

4_Attachment 3_Key Emerging Directions matrix

5_Attachment 4_Survey Engagement Summary Neighbourhood Growth and Housing

6_Attachment 5_Description of Preliminary HCAs

7_Attachment 6_HCA Engagement Summary

8_Attachment 7_Correpondence Received from Homeowners re HCAs

9_Correspondence

10_Presentation_Fairfield Neighbourhood Plan - Emerging Directions

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE SEPTEMBER 14, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(c) labour relations or other employee relations;

         Section 90(1)(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

         Section 90(1)(g) litigation or potential litigation affecting the municipality; and

         Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the closed Meeting held August 3, 2017

 

 

 

 

UNFINISHED BUSINESS

 

 

2.

 

 

Deferred from the September 7, 2017 Closed Council Meeting

Legal Advice

--T. Zworski, City Solicitor

 

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

3.

 

 

Law Enforcement/Litigation

--C. Coates, City Clerk

--J. Tinney, Director of Sustainable Planning and Community Development

 

 

 

 

4.

 

 

Late Item:  Employee Relations

--Mayor Helps

 

 

[Addenda]

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

No Item Selected