REVISED AGENDA - COMMITTEE OF THE WHOLEMeeting #:Date:Thursday, November 28, 2019 at 9:00 A.m. - 2:00 P.m.Location:COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUAREThe City of Victoria is located on the homelands of the Songhees and Esquimalt PeopleA.APPROVAL OF AGENDA B.CONSENT AGENDA C.READING OF MINUTES C.1Minutes from the special meeting held November 4, 2019 1.Post-Meeting Minutes - Special Committee of the Whole_Nov04_2019 - English.pdfC.2Minutes from the meeting held November 14, 2019 1.Post-Meeting Minutes - COTW_Nov14_2019 - English.pdfC.3Minutes from the special meeting held November 15, 2019 1.Post-Meeting Minutes - Special Committee of the Whole_Nov15_2019 - English.pdfAddenda: MinutesD.PRESENTATIONS D.1Greater Victoria Coalition to End Homelessness 1.Staff response_Pandora Task Force.pdf2.PandoraTaskForce_ReportRecommendations.pdf3.Summary PandoraTaskForce_ReportRecommendations.pdfA presentation from the Greater Victoria Coalition to End HomelessnessD.2Third Quarter 2019 Update 1.Report_Q3 2019 Accountability Report.pdf2.Attachment A_Strat Plan progress report Q3 2019.pdf3.Attachment B_Operational Highlights Accomplishments and Metrics Q3 2019.pdf4.Attachment C_Core Service Delivery Q3 2019.pdf5.Attachment D_Q3 Budget Update 2019.pdf6.Attachment E_Council Member expenses Q32019.pdf7.Attachment F_Grant Update Q32019.pdf8.Attachment G_Contract awarded Q32019.pdf9.Attachment H_Council Motions Q3 2019.pdf10.Attachment I_Advisory Committee Motions Q3 2019.pdf11.Attachment J_BC SPCA Ltr_Horse-Drawn Carriages.pdf12.Presentation_Q3 Report 2019.pdfA report providing information and recommendations providing summary of major achievements, accomplishments, and highlights for the period of July 1, 2019 to September 30, 2019.E.UNFINISHED BUSINESS E.1Work Without Permit - 1551 Bay Street / Bylaw File #71169 1.Work without Permit_1551 Bay Street.pdf2.Appendix A_September 12, 2019 COTW_1551 Bay Street.pdf3.Appendix B_Compliance Ltr June 9, 2016_1551 Bay Street.pdf4.Appendix C_Compliance Ltr March 4, 2016_1551 Bay Street.pdf5.Appendix D_Letter to Owner November 20, 2019_1551 Bay Street.pdf6.Appendix E_Hearing Procedures_1551 Bay Street.pdfOn September 19, 2019 Council passed a motion that this matter be recessed for 60 days.F.LAND USE MATTERS F.11302 Finlayson Street - Rezoning Application No. 00687 and Development Permit with Variances Application No. 000546 (Hillside/Quadra) 1.Report_Rezoning application 1302 Finlayson.pdf2.Report_Development Permit with Variances 1302 Finlayson.pdf3.Attachment A_Subject Map_1302 Finlayson.pdf4.Attachment B_Aerial Map_1302 Finlayson.pdf5.Attachment C_Plans date stamped May 3, 2019_1302 Finlayson.pdf6.Attachment D_Letter from applicant to mayor and council_1302 Finlayson.pdf7.Attachment E_CALUC Comments dated 2019Jan6_1302 Finlayson.pdf8.Attachment F_Statement of Significance_1302 Finlayson.pdf9.Attachment G_Arborist Report_1302 Finlayson.pdf10.Attachment H_Small Lot Petition_1302 Finlayson.pdf11.Presentation_1302 Finlayson.pdfAddenda: Presentation A report providing information and recommendations regarding Rezoning and Development Permit with Variances Applications to allow for the subdivision of the property, retain the existing mixed-use building and construct a new small lot house on the property located at 1302 Finlayson Street. The report recommends forwarding the application to a public hearing once the conditions are met.F.2578 Yates Street and 1300-1306 Government Street - Heritage Alteration Permit Application No. 00238 (Downtown) 1.Report_HAP 578 yates street.pdf2.Attachment A_Subject Map_578 yates street.pdf3.Attachment B_Aerial Map_578 yates street.pdf4.Attachment C_Photographs_578 yates street.pdf5.Attachment D_Historic Photographs_578 yates street.pdf6.Attachment E_Heritage Designation Bylaw No 6825_578 yates street.pdf7.Attachment F_Plans date stamped October 25 2019_578 yates street.pdf8.Attachment G_Applicant letter date stamped Nov 12 2019_578 yates street.pdf9.Presentation_578 Yates Street and 1300-1306 Government Street.pdfAddenda: Presentation A report providing information and recommendations regarding a Heritage Alteration Permit Application to allow for exterior alteration to three buildings on one consolidated property.F.3Local Government Recommendation for Kiaro at 475 Gorge Road East 1.Report_475 Gorge Road East_Kiaro.pdf2.Appendix A_Bylaw 18-120_475 Gorge Road East_Kiaro.pdf3.Appendix B_map with 100 metre radius_475 Gorge Road East_Kiaro.pdf4.Appendix C_Site plan_475 Gorge Road East_Kiaro.pdf5.Appendix D_Bylaw Services comments_475 Gorge Road East_Kiaro.pdf6.Appendix E_VicPD comments_475 Gorge Road East_Kiaro.pdf7.Appendix F_Residents'views_475 Gorge Road East_Kiaro.pdf8.Appendix G_Letter from applicant_475 Gorge Road E_Kiaro.pdfAddenda: Appendix G - Letter from the Applicant A report regarding the proposed application for a provincial cannabis retail store license by Kiaro at 475 Gorge Road East. (Burnside Gorge)G.STAFF REPORTS G.1My Great Neighbourhood Grant - Fall Intake Report 1.Report_My Great Neighbourhood Grant.pdf2.Appendix A_Grant Policy_My Great Neighbourhood Grant.pdf3.Appendix B_Evaluation criteria and intake evaluations.pdf4.Appendix C_2019 fall intake placemaking apps.pdf5.Appendix D_2019 fall intake activity applications.pdf6.Presentation_My Great Neighbourhood Grant.pdfA report providing information and recommendations regarding the 2019 Fall intake of the My Great Neighbourhoods Grant applications for Council's consideration of approval. G.2Vacant Council Appointments 1.Report_Vacant Council Appointments.pdf2.Appendix A_Updated List of Council Appointments.pdfA report providing information regarding vacant external committee/commission appointment that are the result of the resignation of former Councillor Collins.H.NOTICE OF MOTIONS I.NEW BUSINESS J.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Post-Meeting Minutes - Special Committee of the Whole_Nov04_2019 - English.pdf1.Staff response_Pandora Task Force.pdf2.PandoraTaskForce_ReportRecommendations.pdf3.Summary PandoraTaskForce_ReportRecommendations.pdf1.Report_Rezoning application 1302 Finlayson.pdf2.Report_Development Permit with Variances 1302 Finlayson.pdf3.Attachment A_Subject Map_1302 Finlayson.pdf4.Attachment B_Aerial Map_1302 Finlayson.pdf5.Attachment C_Plans date stamped May 3, 2019_1302 Finlayson.pdf6.Attachment D_Letter from applicant to mayor and council_1302 Finlayson.pdf7.Attachment E_CALUC Comments dated 2019Jan6_1302 Finlayson.pdf8.Attachment F_Statement of Significance_1302 Finlayson.pdf9.Attachment G_Arborist Report_1302 Finlayson.pdf10.Attachment H_Small Lot Petition_1302 Finlayson.pdf11.Presentation_1302 Finlayson.pdf1.Report_HAP 578 yates street.pdf2.Attachment A_Subject Map_578 yates street.pdf3.Attachment B_Aerial Map_578 yates street.pdf4.Attachment C_Photographs_578 yates street.pdf5.Attachment D_Historic Photographs_578 yates street.pdf6.Attachment E_Heritage Designation Bylaw No 6825_578 yates street.pdf7.Attachment F_Plans date stamped October 25 2019_578 yates street.pdf8.Attachment G_Applicant letter date stamped Nov 12 2019_578 yates street.pdf9.Presentation_578 Yates Street and 1300-1306 Government Street.pdf1.Work without Permit_1551 Bay Street.pdf2.Appendix A_September 12, 2019 COTW_1551 Bay Street.pdf3.Appendix B_Compliance Ltr June 9, 2016_1551 Bay Street.pdf4.Appendix C_Compliance Ltr March 4, 2016_1551 Bay Street.pdf5.Appendix D_Letter to Owner November 20, 2019_1551 Bay Street.pdf6.Appendix E_Hearing Procedures_1551 Bay Street.pdf1.Report_My Great Neighbourhood Grant.pdf2.Appendix A_Grant Policy_My Great Neighbourhood Grant.pdf3.Appendix B_Evaluation criteria and intake evaluations.pdf4.Appendix C_2019 fall intake placemaking apps.pdf5.Appendix D_2019 fall intake activity applications.pdf6.Presentation_My Great Neighbourhood Grant.pdf1.Report_Q3 2019 Accountability Report.pdf2.Attachment A_Strat Plan progress report Q3 2019.pdf3.Attachment B_Operational Highlights Accomplishments and Metrics Q3 2019.pdf4.Attachment C_Core Service Delivery Q3 2019.pdf5.Attachment D_Q3 Budget Update 2019.pdf6.Attachment E_Council Member expenses Q32019.pdf7.Attachment F_Grant Update Q32019.pdf8.Attachment G_Contract awarded Q32019.pdf9.Attachment H_Council Motions Q3 2019.pdf10.Attachment I_Advisory Committee Motions Q3 2019.pdf11.Attachment J_BC SPCA Ltr_Horse-Drawn Carriages.pdf12.Presentation_Q3 Report 2019.pdf1.Report_475 Gorge Road East_Kiaro.pdf2.Appendix A_Bylaw 18-120_475 Gorge Road East_Kiaro.pdf3.Appendix B_map with 100 metre radius_475 Gorge Road East_Kiaro.pdf4.Appendix C_Site plan_475 Gorge Road East_Kiaro.pdf5.Appendix D_Bylaw Services comments_475 Gorge Road East_Kiaro.pdf6.Appendix E_VicPD comments_475 Gorge Road East_Kiaro.pdf7.Appendix F_Residents'views_475 Gorge Road East_Kiaro.pdf8.Appendix G_Letter from applicant_475 Gorge Road E_Kiaro.pdf1.Report_Vacant Council Appointments.pdf2.Appendix A_Updated List of Council Appointments.pdf1.Post-Meeting Minutes - COTW_Nov14_2019 - English.pdf1.Post-Meeting Minutes - Special Committee of the Whole_Nov15_2019 - English.pdf