Committee of the Whole - 23 Nov 2017 - Agenda - Html

Cover Image

 

AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, NOVEMBER 23, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held October 26, 2017

 

Late Item: Minutes

 

LATE_2017_10_26_COTW Minutes

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

2.

 

 

Short Term Rental Business Regulations - Community Engagement Results Draft Short Term Rental Business Regulation Bylaw

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the results of public consultation on the proposed business regulations as well as the draft Short Term Rental Business Regulation Bylaw.

 

Late item: Presentation

 

Recommendations: That Council: 1. Direct staff to report back to Council in Quarter 1 of 2018 with finalized short term rental business licence fees, in conjunction with the short term rental implementation plan; and; 2. Direct staff to bring forward the short term rental regulation bylaw in Quarter 1 of 2018 for introductory readings.

 

1_Report_STR Reg Bylaw

2_Appendix A_Short Term Rentals Business Regulation Engagement Summary

3_Appendix B_Short Term Rental Business Regulation Open House Feedback

4_Appendix C_STR Email Submissions_Amended

5_Appendix D_Draft STR Regulation Bylaw

6_Appendix E_Zoning Amendment Bylaw Amendment_Scheche D - STR

Late Presentation_STR Business Regulations

 

 

[Addenda]

 

 

3.

 

 

Zoning Regulation Bylaw Amendment: Schedule D - STR Home Occupations

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposed update to the City's short term rental (STR) Schedule D, to permit STR in up to two bedrooms in any dwelling unit and occasionally in an entire dwelling unit if normally occupied by a long-term resident.

 

Recommendations: That Council direct staff to prepare amendments to the Zoning Regulation Bylaw, Schedule D - Home Occupations, to allow short term rental in up to two bedrooms in an occupied dwelling unit of any type and in entire principal residences on occasion when the normal resident is not present.

 

1_Report_Zoning Amendment Bylaw Amendment_Schedule D - STR

 

 

 

 

4.

 

 

Capital Regional District Art and Culture Support Service Establishment Bylaw

--C. Coates, City Clerk

 

A report providing information and recommendations regarding the amended "Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 4, 2017".

 

Recommendations:  That Council consent to the adoption of the CRD Bylaw No. 4127, "Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 4, 2017" as amended.

 

1_Report_CRD Arts and Culture Support Service Establishment Bylaw

2_Attachment A_Minutes and COTW report from July 27, 2017

3_Attachment B_CRD Report dated Oct 11, 2017

4 Appendix C - Bylaw 4127 with amendments underlined

 

 

 

 

LAND USE MATTERS

 

 

5.

 

 

Community Garden Licence of Occupation

--T. Soulliere, Director of Parks, Recreation and Facilities

 

A report providing information and recommendations regarding the entering into new Licenses of Occupation for two existing community gardens, Rockland Woodland Garden and Montreal Street Community Garden, and one new community garden, Franklin Green.

 

Late item: Presentation

 

Recommendation: That Council authorize the Mayor and City Clerk to execute new Licences of Occupation for the following community gardens, subject to the publication of notices as required by the Community Charter: 1. Rockland Woodland Garden (1059 Craigdarroch Road) 2. Montreal Street Community Garden (155, 165, 175, 185 Montreal Street and 210 Dobinson Street) 3. Franklin Green (1045 Mason Street)

 

1_Report_Community Garden Licences of Occupation

2_Appendix A_Community Gardens Policy_Revised 2016

3_Appendix B_Franklin Green Commons Garden Location Map

4_Appendix C_Franklin Green Commons Garden Proposal

5_Late Presentation_Community Garden Licences

 

 

[Addenda]

 

 

6.

 

 

Heritage Alteration Permit Application No. 00224 for 700 Government Street (Downtown)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the proposal to repair and replace paving material along the Lower Causeway apron as part of the Lower Causeway Minor Improvements Project.

 

Late: Presentation

 

Recommendation: That Council authorize the issuance of the Heritage Alteration Permit Application No. 00224 for 700 Government Street in accordance with: 1. Plans, date stamped November 7, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements. 3. Final plans to be generally in accordance with the plans identified above to the satisfaction of the Assistant Director, Development Services Division, Sustainable Planning and Community Development. 4. Heritage Alteration Permit lapsing two years from the date of this resolution.

 

1_Report_HAP 700 Government

2_Attachment A_Subject map

3_Attachmnet B_Aerial Photograph

4_Attachment C_Project Plans dated stamped Nov 7, 2017

5_Attachment D_Ltr from applicant, date stamped Nov 7, 2017

6_Attachment E_Structural Engineer Recommendation ltr, date stamped Aug 24, 2017

7_Attachment F_summary of history of repairs, date stamped Aug 24, 2017

8_Attachment G_Statement of significance

9_Attachment H_HAP Meeting minutes, Sept 12, 2017

10_Late Presentation_700 Government Street COTW

 

 

[Addenda]

 

7.

 

 

Development Permit Application No. 000510 for 530 Michigan Street (James Bay)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding a proposal to construct one four-storey residential building with 70 units; one five-storey residential building with 37 units; and seven townhouse units.

 

Late: Presentation

 

Recommendation: That Council authorize the issuance of Development Permit Application No. 000510 for 530 Michigan Street, in accordance with: 1. Plans date stamped October 13, 2017; 2. Development meeting all Zoning Regulation Bylaw requirements 3. The Development Permit lapsing two years from the date of this resolution.

 

1_ Report_DP 530 Michigan

2_Attachment A_ Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans date stamped October 13, 2017 (2)

5_Attachment D_Ltr from applicant to Mayor and Council dated Aug 24, 2107

6_Late Presentation_530 Michigan COTW

 

 

[Addenda]

 

 

8.

 

 

Market Rental Revitalization Study Project Update: Tenant Protections

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the update to the Market Rental Revitalization Study and recommendations for a municipal role in maintaining rental tenant stability.

 

Late item:  Report, attachments, and presentation

 

 Recommendation:  That Council: 1. Receive this Market Rental Revitalization Study Project Update for information; 2. Direct staff to: a. prepare a new Standards of Maintenance Bylaw and Tenant Relocation Policy based on the recommendations contained in this report; b. seek feedback on the above at the Market Rental Revitalization Study focus group sessions and return to Council with final drafts for approval by Q1 2018; c. examine the City's authority to further improve tenant stability through other legislative mechanisms.

 

1_Late Report_Market Rental Revitalization

2_Late Attachment A_MaRRS - Policy research

3_Late Presentation_MaRRS Project Update

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

9.

 

 

Proclamation - National Homeless Persons' Memorial Day

--C. Coates, City Clerk

 

1_Report_Proclamation_National Homeless Persons'

2_Appendix A_Proclamation

3_Appendix B_Proclamations List

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

10.

 

 

Not Required:  Consideration of Leave of Absence for Councillor Madoff

 

 

[Addenda]

 

 

11.

 

 

Consideration of an alternate Council appointee as the City's mediator for the CRD Regional Growth Strategy Mediation.

 

 

 

12.

 

 

Resolution: Modernizing the BC Motor Vehicle Act

--Councillor Ben Isitt

 

A Council Member motion regarding Modernizing the BC Motor Vehicle Act

 

Recommendation: That Council (1) endorse the Road Safety Law Reform Group of British Columbia’s Position Paper on Modernizing the BC Motor Vehicle Act and the resolution “Modernizing the BC Motor Vehicle Act”; (2) Request that the Mayor write to the BC Minister of Justice and Attorney General, copying the Premier, the Minister of Transportation, Members of the Legislative Assembly, and local governments in British Columbia, requesting favourably consideration; and (3) direct staff to forward the resolution to the Association of Vancouver Island and Coastal Communities and Union of BC Municipalities for consideration at the 2018 annual meetings of those associations: Resolution: Modernizing the BC Motor Vehicle Act: WHEREAS The Road Safety Law Reform Group of British Columbia and organizations including the City of Vancouver, British Columbia Cycling Coalition and Trial Lawyers Association of British Columbia have called on the Government of British Columbia to review and modernize the BC Motor Vehicle Act; AND WHEREAS modernization of this legislation is necessary to achieve the Government of British Columbia’s “Vision Zero” plan to make BC’s roads the safest in North America and eliminate road-related injuries and deaths by 2020; AND WHEREAS the Road Safety Law Reform Group has provided evidence-based recommendations for increasing safety for vulnerable road users, including children, seniors, people with disabilities, pedestrians and cyclists; THEREFORE BE IT RESOLVED THAT the Government of British Columbia review and modernize the BC Motor Vehicle Act, to increase safety for all road users and achieve the “Vision Zero” objective of making BC’s roads the safest in North America and eliminating road-related injuries and deaths by 2020.

 

1_Report_Modernizing the Motor Vehicle Act

2_Attachment 1_Position Paper_Modernizing the BC Motor Vehicle Act

3_Attachment 2_Letter to Government of BC

4_Attachment 3_Presentation_Modernizing the Motor Vehicle Act

 

 

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE NOVEMBER 23, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

         Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the meeting held October 26, 2017

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

2.

 

 

Intergovernmental Relations

--Councillor Alto

 

 

 

 

3.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

4.

 

 

Deferred to December 14, 2017

Legal Advice

--T. Zworski, City Solicitor

 

 

[Addenda]

 

 

5.

 

 

Appointment

--C. Coates, City Clerk

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

No Item Selected