REVISED AGENDA - COMMITTEE OF THE WHOLEMeeting #:Date:Thursday, October 03, 2019 at 9:00 A.m. - 4:00 P.m.Location:COUNCIL CHAMBERS, CITY HALL, 1 CENTENNIAL SQUAREThe City of Victoria is located on the homelands of the Songhees and Esquimalt PeopleA.APPROVAL OF AGENDA B.CONSENT AGENDA Proposals for Consent Agenda: C.1 - Minutes from the meeting held September 12, 2019 E.2 - Rezoning Application No. 00688 and Development Permit with Variances Application No. 00113 for 1210 Haultain Street (Oaklands) E.3 - Heritage Alteration Permit No. 00019 for 120 Douglas Street (James Bay) E.5 - Looking Back, Thinking Ahead: Lessons Learned from Victoria's Local Area Planning Program F.1 - 2020 Committee and Council Meeting Schedule F.2 - Proclamation - Waste Reduction Week F.3 - Proclamation - Pregnancy and Infant Loss Awareness Day H.1 - Council Member Motion: Local Government Support for Urgent and Life Saving Resolutions in a Public Health Emergency C.READING OF MINUTES C.1Minutes from the meeting held September 12, 2019 1.Post-Meeting Minutes - COTW_Sep12_2019 - English.pdfD.UNFINISHED BUSINESS E.LAND USE MATTERS E.1Rezoning Application No. 00681 and Development Permit with Variances Application No. 00104 for 1309 and 1315 Cook Street, 1100-1120 Yates Street and 1109-1115 Johnson Street (Fernwood) 1.Report_Rez Application No 00681 for 1309 and 1315 Cook street, 1100-1120 yates and 1109-1115 Johnson Street.pdf2.Report_Development Permit 1309 and 1315 Cook street(1).pdf3.Attachment A_Subject Map_1309 and 1315 Cook.pdf4.Attachment B_Aerial Map_1309 and 1315 Cook.pdf5.Attachment C_Plans stamped September 13 2019_1309 and 1315 Cook.pdf6.Attachment D_Letter from applicant to Mayor and Council dated September 16 2019_1309 and 1315 Cook.pdf7.Attachment E_Letter from architect to Mayor and Council dated July 29 2019_1309 and 1315 Cook.pdf8.Attachment F_CPTED Analysis dated July 29 2019_1309 and 1315 Cook.pdf9.Attachment G_CALUC comments dated September 15 2019_1309 and 1315 Cook.pdf10.Attachment H_Land Lift Analysis dated September 10 2019_1309 and 1315 Cook.pdf11.Attachment I_Parking Study dated September 12 2019_1309 and 1315 Cook.pdf12.Attachment J_Transportation Impact Assessment dated December 12 2018_1309 and 1315 Cook.pdf13.Attachment K_Ltr from BC Housing dated September 10 2019_1309 and 1315 Cook.pdf14.Attachment L_Ltr from MODO dated September 12 2019_1309 and 1315 Cook.pdf15.Attachment M_Tree Assessmnet dated November 28 2018_1309 and 1315 Cook.pdf16.Attachment N_Advisory Design Panel report dated June 19 2019_1309 and 1315 Cook.pdf17.Attachment O_Advisory Design Panel Minutes dated June 26 2019_1309 and 1315 Cook.pdf18.Attachment P_Ltr from architect re recommendations from the ADP dated July 29 2019_1309 and 1315 Cook.pdf19.Attachment Q_Correspondence recieved from residents_1309 and 1315 Cook.pdf20.Attachment R_Ltr to L. Taylor from Fort Properties_1309 and 1315 Cook.pdf21.Additional Correspondence_1309 and 1315 Cook Street.pdf22.Additional Correspondence 2_1309 and 1315 Cook Street.pdf23.Presentation_1309 and 1315 Cook Street.pdfAddendum: Additional Correspondence & Presentation A report providing information and recommendations regarding a Rezoning Application and a Development Permit with Variances for the property located at 1309 and 1315 Cook Street, 110-1120 Yates Street and 1109-1115 Johnson Street to allow for increased overall density, and to construct a thirteen-storey, mixed use building consisting of commercial and residential uses and a six-storey, multi-unit building, a well as a request to amend the Official Community Plan and recommend that the application move forward to public hearing.E.2Rezoning Application No. 00688 and Development Permit with Variances Application No. 00113 for 1210 Haultain Street (Oaklands) 1.Report_Rezoning application no 00688 for 1210 haultain street.pdf2.Report_Development Permit with variances application no 00113 for 1210 haultain street(1).pdf3.Attachment A_Subjet Map_1210 Haultain Street.pdf4.Attachment B_Aerial Map_1210 Haultain Street.pdf5.Attachment C_plans date stamped August 7 2019_1210 Haultain Street.pdf6.Attachment D_Materials board date stamped August 7 2019_1210 Haultain Street.pdf7.Attachment E_Ltr from the applicant to Mayor and Council dated Aug 7 2019_1210 Haultain Street.pdf8.Attachment F_Ltr from the general contractor to Mayor and Council dated Feb 19 2019_1210 Haultain Street.pdf9.Attachment G_Discharge of Easement Agreement date stamped August 7 2019_1210 Haultain Street.pdf10.Attachment H_CALUC comments dated October 29 2018_1210 Haultain Street.pdf11.Presentation_1210 Haultain.pdfAddendum: Presentation A report providing information and recommendations regarding a Rezoning Application and Development Permit with Variances Application for the property located at 1210 Haultain Street at allow for the construction a duplex dwelling and recommend that the application move forward to public hearing. E.3Heritage Alteration Permit No. 00019 for 120 Douglas Street (James Bay) 1.Report_Heritage Alteration Permit No. 00019 for 120 Douglas Street.pdf2.Attachment A_Subject Map_HAP 120 Douglas Street.pdf3.Attachment B_Aerial Map_HAP 120 Douglas Street.pdf4.Attachment C_Photos_HAP 120 Douglas Street.pdf5.Attachment D_Heritage Designation Bylaw No. 85-100_HAP 120 Douglas Street.pdf6.Attachment E_Plans date stamped July 5 2019_HAP 120 Douglas Street.pdf7.Attachment F_Applicants ltr stamped June 26 2019_HAP 120 Douglas Street.pdf8.Attachment G_Heritage Advisory Panel Minutes dated Aug 20 2019_HAP 120 Douglas Street.pdf9.Attachment H_Land use contract dated February 27 1978_HAP 120 Douglas Street.pdf10.Presentation_120 Douglas.pdfAddendum: Presentation A report providing information and recommendations regarding a Heritage Alteration Permit for the property located at 120 Douglas Street to allow for the construction of a bicycle storage shed adjacent to a heritage-designated building.E.4Request to amend Section 219 Covenant for 189 Dallas Road (Ogden Point) (James Bay) 1.Report_Request to amend section 219 covenant for 189 Dallas Road (Ogden Point).pdf2.Attachment A_Ltr from GVHA dated Aug 9 2019_189 Dallas Road.pdf3.Attachment B_Section 219 Covenant_189 Dallas Road.pdf4.Presentation_189 Dallas (Ogden Point).pdfAddendum: Presentation A report providing information and recommendations regarding a request from the Greater Victoria Harbour Authority (GVHA) to amend a Section 219 Covenant allowing a temporary building at 189 Dallas Road to remain in place until November 8, 2022.E.5Looking Back, Thinking Ahead: Lessons Learned from Victoria's Local Area Planning Program 1.Report_Looking Back Thinking ahead - Lessons Learned from Victorias Locl AreaPlanning Process.pdf2.Presentation_Lessons Learned from Victorias Locl AreaPlanning Process.pdfAddendum: Presentation A report providing information regarding the lessons learned from the recent local area planning processes to inform phrases going forward. E.6Application for a Change to Hours of Licence Service for the Union Club of British Columbia, Liquor Primary License at 805 Gordon Street (Downtown) 1.Report_Application for a Change of Hours Union Club of BC.pdf2.Attachment A_Rationale Letter_805 Gordon Street.pdf3.Attachment B_site map_805 Gordon Street.pdf4.Attachment C_Noise District Map_805 Gordon Street.pdf5.Attachment D_Vicinity Map_805 Gordon Street.pdf6.Attachment E_Council Policy_805 Gordon Street.pdf7.Attachment F_Policy Comments_805 Gordon Street.pdf8.Attachment G_Public response_805 Gordon Street.pdf9.Attachment H_Applicants Correspondence_805 Gordon Street.pdf10.Attachment I_Liquor License Types_805 Gordon Street.pdf11.Presentation - Union Club.pdfAddendum: Presentation A report providing information and recommendations regarding a proposal to change the hours of opening at the Union Club of BC from 11:00 a.m. to 9:00 a.m.F.STAFF REPORTS F.1Fare Free Youth Bus Pass Program - Update and Considerations 1.Report_Fare Free Youth Bus Program - Update and Considerations.pdfAddendum: New Item A report regarding the progress and issues related to introducing a municipal, fare-free, youth bus-pass program, with recommendations for Council's considerations.F.22020 Committee and Council Meeting Schedule 1.Report_2020 Committee and Council Meeting Schedule.pdf2.Atachment A_2020 Committee and Council Meeting Schedule.pdfA report providing information and recommendations regarding the 2020 Committee and Council Meeting Schedule.F.3Proclamation - Waste Reduction Week 1.Report_ Proclamation_Waste Reduction Week.pdf2.Attachment A_Proclamation_Waste reduction week.pdf3.Attachment B_List of Previously Approved Proclamations.pdfA report providing information and recommendations regarding the Waste Reduction Week Proclamation. F.4Proclamation - Pregnancy and Infant Loss Awareness Day 1.Report_Proclamation_Pregnancy and Infant Loss Awareness day.pdf2.Attachment A_Proclamation_Pregnancy and Infant Loss Awareness.pdf3.Attachment B_List of Previously Approved Proclamations(1).pdfA report providing information and recommendations regarding the Pregnancy and Infant Loss Awareness DayG.NOTICE OF MOTIONS H.NEW BUSINESS H.1Local Government Support for Urgent and Life Saving Resolutions in a Public Health Emergency 1.Council Member Motion_Local Government Support for Urgent and life saving resolution.pdfAddendum: New Item A Council Member Motion regarding support for Urgent and Life Saving Resolutions in a Public Health Emergency.I.ADJOURNMENT OF COMMITTEE OF THE WHOLE No Item Selected This item has no attachments1.Post-Meeting Minutes - COTW_Sep12_2019 - English.pdf1.Report_Rez Application No 00681 for 1309 and 1315 Cook street, 1100-1120 yates and 1109-1115 Johnson Street.pdf2.Report_Development Permit 1309 and 1315 Cook street(1).pdf3.Attachment A_Subject Map_1309 and 1315 Cook.pdf4.Attachment B_Aerial Map_1309 and 1315 Cook.pdf5.Attachment C_Plans stamped September 13 2019_1309 and 1315 Cook.pdf6.Attachment D_Letter from applicant to Mayor and Council dated September 16 2019_1309 and 1315 Cook.pdf7.Attachment E_Letter from architect to Mayor and Council dated July 29 2019_1309 and 1315 Cook.pdf8.Attachment F_CPTED Analysis dated July 29 2019_1309 and 1315 Cook.pdf9.Attachment G_CALUC comments dated September 15 2019_1309 and 1315 Cook.pdf10.Attachment H_Land Lift Analysis dated September 10 2019_1309 and 1315 Cook.pdf11.Attachment I_Parking Study dated September 12 2019_1309 and 1315 Cook.pdf12.Attachment J_Transportation Impact Assessment dated December 12 2018_1309 and 1315 Cook.pdf13.Attachment K_Ltr from BC Housing dated September 10 2019_1309 and 1315 Cook.pdf14.Attachment L_Ltr from MODO dated September 12 2019_1309 and 1315 Cook.pdf15.Attachment M_Tree Assessmnet dated November 28 2018_1309 and 1315 Cook.pdf16.Attachment N_Advisory Design Panel report dated June 19 2019_1309 and 1315 Cook.pdf17.Attachment O_Advisory Design Panel Minutes dated June 26 2019_1309 and 1315 Cook.pdf18.Attachment P_Ltr from architect re recommendations from the ADP dated July 29 2019_1309 and 1315 Cook.pdf19.Attachment Q_Correspondence recieved from residents_1309 and 1315 Cook.pdf20.Attachment R_Ltr to L. Taylor from Fort Properties_1309 and 1315 Cook.pdf21.Additional Correspondence_1309 and 1315 Cook Street.pdf22.Additional Correspondence 2_1309 and 1315 Cook Street.pdf23.Presentation_1309 and 1315 Cook Street.pdf1.Report_Request to amend section 219 covenant for 189 Dallas Road (Ogden Point).pdf2.Attachment A_Ltr from GVHA dated Aug 9 2019_189 Dallas Road.pdf3.Attachment B_Section 219 Covenant_189 Dallas Road.pdf4.Presentation_189 Dallas (Ogden Point).pdf1.Report_Rezoning application no 00688 for 1210 haultain street.pdf2.Report_Development Permit with variances application no 00113 for 1210 haultain street(1).pdf3.Attachment A_Subjet Map_1210 Haultain Street.pdf4.Attachment B_Aerial Map_1210 Haultain Street.pdf5.Attachment C_plans date stamped August 7 2019_1210 Haultain Street.pdf6.Attachment D_Materials board date stamped August 7 2019_1210 Haultain Street.pdf7.Attachment E_Ltr from the applicant to Mayor and Council dated Aug 7 2019_1210 Haultain Street.pdf8.Attachment F_Ltr from the general contractor to Mayor and Council dated Feb 19 2019_1210 Haultain Street.pdf9.Attachment G_Discharge of Easement Agreement date stamped August 7 2019_1210 Haultain Street.pdf10.Attachment H_CALUC comments dated October 29 2018_1210 Haultain Street.pdf11.Presentation_1210 Haultain.pdf1.Report_Heritage Alteration Permit No. 00019 for 120 Douglas Street.pdf2.Attachment A_Subject Map_HAP 120 Douglas Street.pdf3.Attachment B_Aerial Map_HAP 120 Douglas Street.pdf4.Attachment C_Photos_HAP 120 Douglas Street.pdf5.Attachment D_Heritage Designation Bylaw No. 85-100_HAP 120 Douglas Street.pdf6.Attachment E_Plans date stamped July 5 2019_HAP 120 Douglas Street.pdf7.Attachment F_Applicants ltr stamped June 26 2019_HAP 120 Douglas Street.pdf8.Attachment G_Heritage Advisory Panel Minutes dated Aug 20 2019_HAP 120 Douglas Street.pdf9.Attachment H_Land use contract dated February 27 1978_HAP 120 Douglas Street.pdf10.Presentation_120 Douglas.pdf1.Report_ Proclamation_Waste Reduction Week.pdf2.Attachment A_Proclamation_Waste reduction week.pdf3.Attachment B_List of Previously Approved Proclamations.pdf1.Report_Proclamation_Pregnancy and Infant Loss Awareness day.pdf2.Attachment A_Proclamation_Pregnancy and Infant Loss Awareness.pdf3.Attachment B_List of Previously Approved Proclamations(1).pdf1.Report_Application for a Change of Hours Union Club of BC.pdf2.Attachment A_Rationale Letter_805 Gordon Street.pdf3.Attachment B_site map_805 Gordon Street.pdf4.Attachment C_Noise District Map_805 Gordon Street.pdf5.Attachment D_Vicinity Map_805 Gordon Street.pdf6.Attachment E_Council Policy_805 Gordon Street.pdf7.Attachment F_Policy Comments_805 Gordon Street.pdf8.Attachment G_Public response_805 Gordon Street.pdf9.Attachment H_Applicants Correspondence_805 Gordon Street.pdf10.Attachment I_Liquor License Types_805 Gordon Street.pdf11.Presentation - Union Club.pdf1.Report_Looking Back Thinking ahead - Lessons Learned from Victorias Locl AreaPlanning Process.pdf2.Presentation_Lessons Learned from Victorias Locl AreaPlanning Process.pdf1.Report_2020 Committee and Council Meeting Schedule.pdf2.Atachment A_2020 Committee and Council Meeting Schedule.pdf1.Report_Fare Free Youth Bus Program - Update and Considerations.pdf1.Council Member Motion_Local Government Support for Urgent and life saving resolution.pdf