Committee of the Whole - 14 Dec 2017 - Agenda - Html

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UPDATED AMENDED AGENDA

COMMITTEE OF THE WHOLE

  MEETING OF THURSDAY, DECEMBER 14, 2017, AT 9:00 A.M.

COUNCIL CHAMBERS

CITY HALL, 1 CENTENNIAL SQUARE

Located on the traditional territory of the Esquimalt and Songhees People

 

 

 

 

 

 

 

APPROVAL OF AGENDA

 

 

 

CONSENT AGENDA

 

 

 

READING OF MINUTES

 

 

1.

 

 

Minutes from the Meeting held September 21, 2017

 

2017_09_21_Minutes

 

 

 

 

2.

 

 

Minutes from the meeting held October 19, 2017

 

2017_10_19_COTW Minutes

 

 

 

 

3.

 

 

Minutes from the meeting held November 2, 2017

 

2017_11_02_COTW Minutes

 

 

 

 

4.

 

 

Minutes from the special meeting held November 7, 2017

 

2017_11_07_Spec_COTW Minutes

 

# - # 

 

 

5.

 

 

Deferred Minutes from the meeting held November 9, 2017

 

 

[Addenda]

 

 

UNFINISHED BUSINESS

 

 

 

LAND USE MATTERS

 

 

6.

 

 

Public Realm Waterfront Designs - Revised Plan and Interim Phasing

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding the updated public realm waterfront designs, as well as options for phased implementation and budget considerations.

 

Late Item: Presentation

 

Recommendation: That Council: 1. Approve the revised concept designs for the triangle island and Northern Junk plaza in accordance with the Johnson Street Bridge Public Realm - Revised Design Concept dated December 1, 2017. 2. Direct staff to include in the 2018 Financial Plan, a budget of $650,000 reallocated from the following 2017 projects that came in under budget or were cancelled: a. Surface Infrastructure $80,000; b. 0.2 Mile Bridge upgrade $200,000; c. Centennial Square Washrooms $58,000; d. Cameron Band Shell Roof Repair $22,000; e. VCC upgrades and repairs $150,000; f. CNG fuel station refurbishment $140,000; for completion of the following areas in accordance with the above concept plans: a. Triangle island; b. Janion plaza; c. Johnson Street traffic median; and d. Esquimalt and Harbour Road intersection. 3. Direct staff to amend the Development Cost Charges Bylaw by merging parks acquisition and park development charges. 4. Direct staff, after amendments have been made to the Development Cost Charges Bylaw, to include within the 2018-2022 Financial Plan, a budget of $3,000,000 for the construction of the future Victoria West park (at the former 'S-curve' lands) in accordance with the Johnson Street Bridge Public Realm - Revised Design Concept dated December 1, 2017, with funding from development cost charges. 5. Refer detailed design drawings to the Accessibility Working Group for input prior to finalizing.

 

1_Report_Public Realm Waterfront Designs

2_Attachment A_Johnson Street Bridge Realm

3_Attachment B_Johnson Street Bridge Triangle Island Public Art Concept

4_LATE_Presentation

 

 

[Addenda]

 

 

7.

 

 

Presentation: CRD Clover Point Pump Station and Dallas Road Forcemain Project Update

--K. Madill, Wastewater Treatment Plant Project Manager - CRD

 

A presentation regarding an update on the CRD Clover Point Pump Station and Dallas Road Forcemain projects.

 

Late Item: Presentation

 

1_Report_CRD Clover Point Pump Station and Dallas Road Forcemain Project Update

2_LATE_Presentation

 

 

[Addenda]

 

 

8.

 

 

Update on Rezoning Application No. 00525 and Development Permit with Variances Application No. 00035 for 1201 Fort Street and 1050 Pentrelew Place, and associated Official Community Plan Amendment (Rockland)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing an update on the application to increase the density and allow for the construction of a six-storey multi-unit residential building, a four-storey multi-unit residential building and nine townhouses.

 

Late Item: Correspondence, additional correspondence & presentation

 

Recommendation:Rezoning Application No.00525 and associated Official Community Plan Amendment That Council instruct staff to prepare the necessary Official Community Plan Amendment Bylaw in accordance with Section 475 of the Local Government Act and the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00525 for 1201 Fort Street and 1050 Pentrelew Place, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council, and a Public Hearing date be set once the following conditions are met: 1. Preparation of the following documents, executed by the applicant, to the satisfaction of City Staff: a. Housing Agreement to ensure that a future strata corporation could not pass bylaws that would prohibit or restrict the rental of units to non-owners b. Housing Agreement to ensure that ten percent of the approved unit count, being no less than ten units, be provided as affordable rental units on another site within the City of Victoria c. Statutory Right-of-Way of 1.86m along the Pentrelew Place frontage d. Statutory Right-of-Way of 2.40m for the provision of a public pathway connecting Fort Street to Pentrelew Place e. Statutory Right-of-Way of 2.53m for the provision of a future public pathway along the west side of the property f. Section 219 Covenant for public realm improvements to Fort Street and Pentrelew Place g. Section 219 Covenant for construction and maintenance of the public pathways 2. That Council determine, pursuant to section 475(1) of the Local Government Act, that the affected persons, organizations and authorities are those property owners and occupiers within a 200m radius of the subject properties; that the appropriate consultation measures would include a mailed notice of the proposed Official Community Plan Amendment to the affected persons; and posting of a notice on the City’s website inviting affected persons, organizations and authorities to ask questions of staff and provide written or verbal comments to Council for their consideration. 3. That Council, having provided the opportunity for consultation with persons, organizations and authorities it considers will be affected, specifically, the property owners and occupiers within a 200m radius of the subject properties having been consulted at a Community Association Land Use Committee (CALUC) Community Meeting, consider whether the opportunity for consultation should be early and ongoing, and determine that no further consultation is required, pursuant to Section 475(1) of the Local Government Act. 4. That Council, specifically consider whether consultation is required under Section 475(2)(b) of the Local Government Act, and determine that no referrals are necessary with the Capital Regional District Board, Councils of Oak Bay, Esquimalt and Saanich, the Songhees and Esquimalt First Nations, the School District Board and the provincial and federal governments and their agencies due to the nature of the proposed amendment. 5. That Council give first reading to the Official Community Plan Amendment Bylaw. 6. That Council consider the Official Community Plan Amendment Bylaw in conjunction with the City of Victoria 2017-2012 Financial Plan, the Capital Regional District Liquid Waste Management Plan and the Capital Regional District Solid Waste Management Plan pursuant to Section 477(3)(a) of the Local Government Act, and deem those Plans to be consistent with the proposed Official Community Plan Amendment Bylaw. 7. That Council give second reading to the Official Community Plan Amendment Bylaw 8. That Council refer the Official Community Plan Amendment Bylaw for consideration at a Public Hearing Development Permit with Variances Application No. 00035 That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00525, if it is approved, consider the following motion: “That Council authorize the issuance of Development Permit with Variances Application No. 00035 for 1201 Fort Street and 1050 Pentrelew Place, in accordance with: 1. Plans date stamped November 15, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: a. increase the maximum height for Building A from 12.00m to 21.42m b. increase the maximum height for Building B from 12.00m to 15.11m c. increase the maximum site coverage from 40% to 42.60% d. reduce the Fort Street setback for Building A from 10.50m to 6.40m (to the building) e. reduce the south setback for Building B from 7.56m to 6.13m f. reduce the west setback for Building A from 10.71m to 4.00m (to the parkade structure) g. reduce the west setback for Building B from 7.56m to 0.60m (to ground floor parking area and patio screen) h. reduce the Pentrelew Place setback from 3.65m to 2.79m (to stairs) i. reduce the required parking from 120 parking stalls to 119 parking stalls j. reduce the required visitor parking from 12 stalls to 9 stalls. 3. Refinement of balcony materials on Buildings A and B to the satisfaction of the Director of Sustainable Planning and Community Development. 4. The Development Permit lapsing two years from the date of this resolution.”

 

1_Report_REZ 00035 for 1201 Fort Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letters to Mayor and Council

6_Attachment E_Arborist Report

7_Attachment F_Part 1_Previous COTW reports

8_Attachment F_Part 2_Previous COTW reports

9_Attachment G_Correspondence

10_LATE_Correspondence

11_LATE LATE Correspondence

12_LATE_Presentation

13_LATE_Additional Correspondence

 

 

[Addenda]

 

 

9.

 

 

Rezoning Application No. 00558 for 1303 Fairfield Road  and associated Official Community Plan Amendment (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to increase the density and allow for construction of a four-storey mixed-use building with commercial and church sanctuary uses on the ground floor, and rental apartments above.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Official Community Plan Amendment Bylaw in accordance with Section 475 of the Local Government Act and the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00558 for 1303 Fairfield Road, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council, and a Public Hearing date be set once the following conditions are met: 1. Preparation of the following documents, executed by the applicant, to the satisfaction of City Staff: a. Housing Agreement to ensure the residential units remain rental in perpetuity b. Statutory Right-of-Way of 0.86 meters along the Moss Street and Fairfield Road frontages c. Section 219 Covenant for public realm improvements to Moss Street and Fairfield Road d. Submission of a sanitary sewer impact assessment to the satisfaction of the Director of Engineering and Public Works, determining if the increase in density results in a need for sewage attenuation; and if sewage attenuation is necessary, preparation of legal agreements to the satisfaction of the City Solicitor and the Director of Engineering and Public Works. 2. That Council determine, pursuant to section 475(1) of the Local Government Act, that the affected persons, organizations and authorities are those property owners and occupiers within a 200m radius of the subject properties; that the appropriate consultation measures would include a mailed notice of the proposed OCP Amendment to the affected persons; posting of a notice on the City’s website inviting affected persons, organizations and authorities to ask questions of staff and provide written or verbal comments to Council for their consideration. 3. That Council, having provided the opportunity for consultation pursuant to Section 475(1) of the Local Government Act with persons, organizations and authorities it considers will be affected, specifically, the property owners and occupiers within a 200m radius of the subject properties have been consulted at a Community Association Land Use Committee (CALUC) Community Meeting, consider whether the opportunity for consultation should be early and ongoing, and determine that no further consultation is required. 4. That Council, specifically consider whether consultation is required under Section 475(2)(b) of the Local Government Act, and determine that no referrals are necessary with the Capital Regional District Board, Councils of Oak Bay, Esquimalt and Saanich, the Songhees and Esquimalt First Nations, the School District Board and the provincial and federal governments and their agencies due to the nature of the proposed amendment. 5. That Council give first reading to the Official Community Plan Amendment Bylaw. 6. That Council consider the Official Community Plan Amendment Bylaw in conjunction with the City of Victoria 2017-2021 Financial Plan, the Capital Regional District Liquid Waste Management Plan and the Capital Regional District Solid Waste Management Plan pursuant to Section 477(3)(a) of the Local Government Act, and deem those Plans to be consistent with the proposed Official Community Plan Amendment Bylaw. 7. That Council give second reading to the Official Community Plan Amendment Bylaw. 8. That Council refer the Official Community Plan Amendment Bylaw for consideration at a Public Hearing.

 

1_Report_REZ 00558 for 1303 Fairfield Road

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_CALUC Minutes

7_Attachment F_ADP Minutes

8_Attachment G_Parking Study

9_Attachment H_Arbourist Report

10_Attachment I_Land Lift Analysis

11_Attachment J_Correspondence

12_LATE_Presentation

 

 

[Addenda]

 

 

10.

 

 

Development Permit with Variances Application No. 000496 for 1303 Fairfield Road (Fairfield)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations the development permit with variances for the property located at 1303 Fairfield Road.

 

Recommendations: That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00558, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 000496 for 1303 Fairfield Road, in accordance with: 1. Plans date stamped October 10, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. increase the height from 12.00m to 15.60m; ii. increase the site coverage from 40% to 62.60%; iii. reduce the front setback (Moss Street) from 6.00m to 0.86m; iv. reduce the rear setback from 7.80m to 4.13m (to the building) and to 2.63m (to the balconies); v. reduce the south side setback from 3.90m to 3.81m (to the building) and 0.00m (to the pergola); vi. reduce the flanking street setback (Fairfield Road) from 6.00m to 0.62m; vii. reduce the vehicle parking requirement from 44 stalls to 16 stalls. 3. Refinement of trellis materials, colour and design to the satisfaction of the Director of Sustainable Planning and Community Development. 4. The Development Permit lapsing two years from the date of this resolution."

 

See Rezoning Item Above for attachments

 

Report_DPV 000496 for 1303 Fairfield Road

 

 

 

 

11.

 

 

Rezoning Application No. 00549 for 2813-2887 Quadra Street and 2814-2890 and 2780/82 Fifth Street (Hillside/Quadra)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to construct 34 new residential units located within three new buildings on the existing parking lot and adjacent lot 2780 Fifth Street.

 

Late Item: Presentation

 

Recommendation: That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendments that would authorize the proposed development outlined in Rezoning Application No. 00549 for 2813-2887 Quadra Street and 2814-2890 and 2780/82 Fifth Street, that first and second reading of the Zoning Regulation Bylaw Amendments be considered by Council and a Public Hearing date be set once the following conditions are met: That Rezoning Application No. 00549 for 2813-2887 Quadra Street and 2814-2890 and 2780/82 Fifth Street proceed for consideration at a Public Hearing and that staff prepare the necessary Zoning Regulation Bylaw amendments, subject to completion of the following for the new project prior to a Public Hearing: 1. Securing a car share agreement that includes the purchase of two cars and a car share membership for all units (existing and new) to the satisfaction of the Director of Engineering and Public Works. 2. Restrictive covenant ensuring two car share stalls are allocated on the site for access by residents of both buildings, or an alternative arrangement as approved by the Director of Engineering and Public Works. 3. Registration of a Statutory Right-of-Way agreement for 2.72m along the entire frontage of Quadra Street. 4. A restrictive covenant be registered on the title which will prohibit the issuance of any building permits for the new project until the small parking lots are constructed for the existing units (Quadra Villa). 5. An executed Housing Agreement to ensure the units in the new building are rental in perpetuity. And further for Quadra Villa (existing rental units), that staff prepare the necessary Zoning Regulation Bylaw amendments, subject to the following: A site-specific zone be drafted to allow the following changes: 1. Limiting development to the current existing situation for a maximum of 64 units. 2. Changes to density (FSR), parcel coverage and open site space as a result of the reduced lot size. 3. Reducing the vehicle parking requirement to 37 parking stalls for the existing development; however, 21 stalls may be provided on the new project lot, subject to the registration of an easement and a Section 219 covenant. 4. Additional floor area allowance for two laundry rooms and a caretaker's office. 5. Setbacks that recognize the existing siting from Quadra Street and Fifth Street that were previously approved by the Board of Variance for the reconstruction of the stairs and decks. 6. Reducing the setback requirement from Topaz Avenue for the relocation of the laundry rooms and caretaker's office. 7. Reducing the setback requirement from the newly created interior lot line (south).

 

1_Report_REZ 00549 for 2813-2887 Quadra Street & 2814-2890 and 2780/2782 Fifth Street

2_Appendix A_Subject Map

3_Appendix B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Architects CPTED Analysis

7_Attachment F_CALUC Comments

8_Attachment G_Adept Transportation Solutions Report

9_Attachment H_Interim Parking Plan

10_Attachment I_ADP Minutes

11_Attachment J_Correspondence

12_LATE_Presentation

 

 

[Addenda]

 

 

12.

 

 

Development Permit Application No. 000490 for 2813-2887 Quadra Street and 2814-2890 and 2780/82 Fifth Street (Hillside/Quadra)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to construct 34 new residential units located within three new buildings on the existing parking lot and adjacent lot 2780 Fifth Street.

 

Recommendation: That Council after the Public Hearing for Rezoning Application No. 00549, if it is approved, consider the following motion: "That Council authorize the issuance of Development Permit Application No. 000490 for 2813 - 2887 Quadra Street and 2814 - 2890 and 2780/82 Fifth Street in accordance with: 1. Plans date stamped August 8, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements. 3. Prior to the issuance of any Building Permit the siting of Block A be re-evaluated with the intent of providing a greater separation space between the ground floor units and the Statutory Right of Way to the satisfaction of the Director of Sustainable Planning and Community Development. 4. Prior to the issuance of any Building Permit, the entrance of the units be further defined to be more prominent to the satisfaction of the Director of Sustainable Planning and Community Development. 5. Final plans to be in accordance with the plans identified above, to the satisfaction of the Director of Sustainable Planning and Community Development. 6. The Development Permit lapsing two years from the date of this resolution.

 

See Rezoning Item above for Attachments.

 

1_Report_DP 000490 for 2813-2887 Quadra Street & 2814-2890 and 2780/2782 Fifth Street

 

 

 

 

13.

 

 

Rezoning Application No. 00578 for 1410 Myrtle Street (Oaklands)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to create two small lots, retain the existing single-family dwelling on one lot, and construct a new small lot house on the other.

 

Late Item: Presentation

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No.00578 for 1410 Myrtle Avenue, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council and a Public Hearing date be set.

 

1_REZ 00578 for 1410 Myrtle Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_CALUC Comments

7_Attachment F_Correspondence

8_LATE_Presentation

 

 

[Addenda]

 

 

14.

 

 

Development Permit Application No. 00578 for 1410 Myrtle Street (Oaklands)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to create two small lots, retain the existing single-family dwelling on one lot, and construct a new small lot house on the other.

 

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council and after the Public Hearing for Rezoning Application No. 00578, if it is approved, consider the following motion:“That Council authorize the issuance of Development Permit No. 00578 for 1410 Myrtle Avenue, in accordance with: 1. Plans date stamped October 16, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, R1-S2 Zone, Restricted Small Lot (Two Storey District) except for the following variances: i. reduce the front yard setback for Lot A (new house) from 6.00m to 3.14m; ii. reduce the rear yard setback for Lot B (existing house) from 6.00m to 2.40m 3. The Development Permit lapsing two years from the date of this resolution.

 

See Rezoning Application Item Above for Attachments

 

Report_DPV 00578 for 1410 Myrtle Street

 

 

 

 

15.

 

 

Development Variance Permit No. 00200 for 2695 Capital Heights (Oaklands)

--J. Tinney, Director of Sustainable Planning and Community Development

 

A report providing information and recommendations regarding the Development variance permit for the property located at 2695 Capital Heights.

 

Late Item: Presentation

 

Recommendation: That Council after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motion: "That Council authorize the issuance of Development Variance Permit Application No. 00200 for 2695 Capital Heights, in accordance with: 1. Plans date stamped October 30, 2017. 2. Development meeting all Victoria Subdivision and Development Servicing Bylaw requirements, except for the following variances: i. remove the requirement to construct frontage improvements as described within the Victoria Subdivision and Development Servicing Bylaw. 3. Provision of a $36,000 security equivalent to the costs of installing frontage improvements. The $36,000 would be applied to frontage improvements, following public consultation completed within one year of the date of this resolution, on an alternate design. 4. References to a split rail fence removed from the submitted plans. 5. The Development Permit lapsing two years from the date of this resolution."

 

1_Report_ DVP 00200 for 2695 Capital Heights

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_Sept 28, 2017 Council Report

7_LATE_Presentation

 

 

[Addenda]

 

 

16.

 

 

Update Report for Rezoning Application No. 00591 for 1122 Collinson Street (Fairfield)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing an update regarding an application to permit six self-contained units. 

 

Late Item: Presentation & Revised letter to Mayor and Council

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation Bylaw Amendment that would authorize the proposed development outlined in Rezoning Application No. 00591 for 1122 Collinson Street, that first and second reading of the Zoning Regulation Bylaw Amendment be considered by Council, and a Public Hearing date be set subject to the preparation and execution of a Housing Agreement Bylaw to secure the six dwelling units as rental for 10 years to the satisfaction of the Director of Sustainable Planning and Community Development.

 

1_Report_REZ 00591 for 1122 Collinson Street

2_Attachment A_Oct 5, 2017 COTW Report

3_Attachment B_Oct. 5, 2017 COTW Minutes

4_REVISED Attachment C_Letter to Mayor and Council

5_LATE_Presentation

 

 

[Addenda]

 

 

17.

 

 

Rezoning Application No. 00582 for 224 Superior Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to subdivide and create one small lot,while retaining the existing house on another lot.

 

Late Item: Presentation

 

Recommendation:That Council instruct staff to prepare the necessary Zoning Regulation bylaw amendments that would authorize the proposed development outlined in Rezoning Application No. 00582 for 224 Superior Street, that first and second reading of the Zoning Regulation bylaw amendments be considered by Council and a Public Hearing date be set, subject to receipt of an executed Statutory Right-of-Way (SRW) of 2.41m on Superior Street.

 

1_Report_REZ 00582 for 224 Superior Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_CALUC Comments

7_Attachment F_Small Lot House Rezoning Petition

8_Attachment G_Parking variance petition

9_Attachment H_Arbourist report

10_Attachment I_Correspondence

11_LATE_Presentation

 

 

[Addenda]

 

 

18.

 

 

Development Permit Application No. 00582 for 224 Superior Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to subdivide and create one small lot,while retaining the existing house on another lot.

 

Recommendation:That Council after giving notice and allowing for an Opportunity for Public Comment at a meeting of Council and after a Public Hearing for Rezoning Application No. 00582, if it is approved, consider the following motion: “That Council authorize the issuance of Development Permit Application No. 00582 for 224 Superior Street, in accordance with: 1. Plans date stamped November 9, 2017 2. Development meeting all Zoning Regulation Bylaw requirements 3. The Development Permit lapsing two years from the date of this resolution.”

 

See Rezoning Application Item Above for Attachments

 

1_Report_DP 00582 for 224 Superior Street

 

 

 

 

19.

 

 

Heritage Alteration Permit with Variances Application No. 00007 for 224 Superior Street (James Bay)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to convert the existing Bed and Breakfast to four strata residential units and subdivide the lot.

 

Late Item: Presentation

 

Recommendation:That subject to the correction of minor plan inconsistencies and the applicant exploring alternate parking layouts with staff to reduce the impact on the streetscape to the satisfaction of the Director of Sustainable Planning and Community Development, that Council, after giving notice and allowing an Opportunity for Public Comment at a meeting of Council, and after a Public Hearing for Rezoning Application No. 00582, if it is approved, consider the following motion: “That Council authorize the issuance of Heritage Alteration Permit Application with Variances No. 00007 for the existing Heritage-Designated house at 224 Superior Street, in accordance with: 1. Plans, date stamped November 9, 2017 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: a. Reduce side yard setback from 3.65m to 1.20m b. Reduce rear yard setback from 4.0m to 1.36m c. Relaxation to allow parking in the front yard d. Increase the site coverage from 30.0% to 35.09% 3. Final plans as amended in accordance with this motion to be generally in accordance with the plans identified above to the satisfaction of the Director, Sustainable Planning and Community Development 4. Heritage Alteration Permit lapsing two years from the date of this resolution.”

 

1_Report_HAPV 00007 for 224 Superior Street

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Attachment E_James Bay CALUC Comments

7_Attachment F_Correspondence

8_LATE_Presentation

 

 

[Addenda]

 

 

20.

 

 

Development Permit with Variances Application No. 00057 for 1105 Caledonia Avenue (Fernwood)

--J. Tinney, Director of Sustainable Planning & Community Development

 

A report providing information and recommendations regarding an application to locate a coffee shop, coffee roaster, and retail shop in an existing building.

 

Late Item: Correspondence & Presentation

 

Recommendation:That Council, after giving notice and allowing an opportunity for public comment at a meeting of Council, consider the following motions: “That Council authorize the issuance of development Permit Application No. 00057 for 1105 Caledonia Avenue, in accordance with: 1. Plans date stamped November 16, 2017. 2. Development meeting all Zoning Regulation Bylaw requirements, except for the following variances: i. reduce the number of vehicle parking stalls from eleven stalls to three stalls as required by Schedule C ii. allow one off-street parking stall to be located in the side yard (CR-4 Zone) iii. reduce the width of the landscape strip and setback required for a parking stall along the north side of the building from 2.4m to 0.55m (CR-4 Zone). 3. A minimum of eight Class 1, and sixteen Class 2 bicycle stalls be maintained on the site and the installation be secured by way of a landscape security deposit. 4. The Development Permit lapsing two years from the date of this resolution.”

 

1_Report_DPV 00057 for 1105 Caledonia Avenue

2_Attachment A_Subject Map

3_Attachment B_Aerial Map

4_Attachment C_Plans

5_Attachment D_Letter to Mayor and Council

6_Correspondence

7_LATE LATE Correspondence

8_LATE_Presentation

 

 

[Addenda]

 

 

STAFF REPORTS

 

 

21.

 

 

Climate Action - Proposed Change Leadership Plan - Draft for Public Comment

--F. Work, Director of Engineering & Public Works

 

A report providing information and recommendations regarding an action plan to reduce greenhouse gases by 80% before 2050, and transition to a community powered by renewable fuels.

 

Late Item: Revised Annex A & Presentation

 

Recommendation: That Council: 1. Approve this Climate Leadership Plan as a draft for public comment, and direct staff to engage with the community for feedback and input; 2. Approve the allocation of $460,000 for the Climate Action Reserve Fund to commit funding for temporary staffing and priority actions, and 3. Direct staff to report back with the final Climate Leadership Plan on June 1, 2018, with a long term funding strategy and program update.

 

1_Report_Climate Change Leadership Plan

2_REVISED_Annex A_Climate Leadership Plan

3_LATE_Presentation

 

 

[Addenda]

 

 

22.

 

 

Single-Use Checkout Bag Regulation - Draft Bylaw Feedback

--F. Work, Director of Engineering & Public Works

 

A report providing information and recommendations regarding feedback from retailers on the proposed draft regulatory framework and implementation.

 

Late Item: Revised Annex C, Correspondence & Presentation

 

Recommendation: That Council direct staff to: 1. Implement the Checkout Bag Regulation Bylaw, effective July 1, 2018. 2. Deliver the proposed engagement and education program between January and December 2018, and 3. Include in the 2018 the financial plan an allocation of $30,000 from 2017 surplus to complete the necessary engagement and education programs.

 

1_Report_Single-Use Checkout Bag Regulation – Draft Bylaw Feedback

2_Annex A_Draft Bylaw

3_Annex B_Detailed Commentary and Review of the Draft Checkout Bag Regulation Bylaw

4_LATE_REVISED_Annex C_Accessibility Working Group (AWG) Consultation Report

5_Annex D_October 26, 2017 COTW Report

6_LATE_Correspondence

7_LATE_Prsentation

 

 

[Addenda]

 

 

23.

 

 

Draft Financial Plan - Report Back on Consultation

--B. Eisenhauer, Head of Engagement

 

A report providing information regarding feedback received on the draft budget.

 

Late Item: Report & Attachment

 

Recommendation:That Council receive the report for information.

 

1_Report_Summary of Public Input on Draft 2018 Financial Plan

2_Attachment_Engagement Summary

 

 

[Addenda]

 

 

24.

 

 

Draft 2018-2022 Financial Plan - Responses to Council Motions

--S. Thompson, Director of Finance

 

A report providing information regarding motions passed during the 2017 budget meetings.

 

Recommendation: That Council receive this report for information and consideration on January 4, 2018.

 

1_Report_Draft 2018-2022 Financial Plan - Responses to Council Motions

2_Appendix A_Responses to Council Motions

 

 

 

 

25.

 

 

Create Victoria Arts and Culture Master Plan (2018-2022)

--J. Jenkyns, Acting City Manager

 

A report providing information and recommendations regarding the proposed Create Victoria Arts and Culture Master Plan and Implementation Framework.

 

Late Item: Attachments & Presentation

 

Recommendation: That Council: Approve the proposed Arts and Culture Master Plan and Implementation Framework. Extend the Create Victoria Advisory Group term from March 2018 to December 2018 to advise staff and Council on the first year of implementation .

 

1_Report_Create Victoria Arts and Culture Master Plan (2018-2022)

2_Appendix A_Summary of Feedback

3_Attachment B_Arts and Culture Master Plan

4_Appendix C_Create Victoria Implementation Framework

5_LATE_Presentation

 

 

[Addenda]

 

 

26.

 

 

Victoria Youth Strategy Implementation Mid-Term Update

--B. Eisenhauer, Head of Engagement

              

A report providing information regarding an update on the implementation of the Victoria Youth Strategy.

 

Recommendation: That Council receive this report for information.

 

Deferred to the January 4, 2018 Committee of the Whole Meeting

 

 

 

[Addenda]

 

 

27.

 

 

Proclamation - "Dr. Victoria Chung Day" December 8, 2017

 

1_Report_Proclamation Dr. Victoria Chung Day

2_Appendix A_Proclamation Dr. Victoria Chung Day

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

28.

 

 

Proclamation - "BC AWARE 2018: Be Secure, Be Aware Days" January 29 - February 9, 2018

 

1_Report_Proclamation BC AWARE 2018 Be Secure, Be Aware Days

2_Appendix A_Proclamation BC AWARE 2018 Be Secure, Be Aware Days

3_Appendix B_List of Previously Approved Proclamations

 

 

 

 

NOTICE OF MOTIONS

 

 

 

NEW BUSINESS

 

 

29.

 

 

Letter from the Minister of Energy, Mines and Petroleum Resources

--Minister Michelle Mungall - Ministry of Energy, Mines and Petroleum Resources

 

A letter responding to the City's letter of August 8, 2017 regarding measures to encourage building retrofits for energy efficiency.

 

Referred from the November 23, 2017 Council Meeting

 

Recommendation: That Council receive the letter for information.

 

Letter from the Minister of Energy, Mines and Petroleum Resources

 

 

 

 

30.

 

 

Witness Reconciliation Program 2018 Budget Allocation

--Councillor Alto

 

A Council member motion providing recommendations regarding 2018 budget allocations for the Witness Reconciliation Program.

 

Recommendation:  That the following Motion be forwarded to and considered at the January 4, 2018, Committee of the Whole: Whereas Reconciliation with First Peoples remains a priority for the City of Victoria, Whereas the City of Victoria is actively engaged in a Witness Reconciliation Program in partnership with the Songhees and Esquimalt Nations, Whereas the Witness Reconciliation Program will proceed through 2018 and beyond, and its work will require financial commitment and support, Be it thus resolved that any funds unspent from the 2017 budget allocation to the Witness Reconciliation Program be rolled over into 2018, and Be it further resolved that the 2018 city budget include an additional $50,000 allocation for the Witness Reconciliation Program, funded from the 2017 surplus.

 

Witness Reconciliation Program 2018 Budget Allocation

 

 

 

 

31.

 

 

Late Item:North American Indigenous Games (NAIG) Supporting Motion

--Councillor Alto & Mayor Helps

 

A Council member motion providing recommendations regarding support for a bid by the local First Nations for the North American Indigenous Games.

 

Recommendation:That the City of Victoria supports, in principle, a bid by local First Nations for the 2020 North American Indigenous Games, contingent on sustaining funding, as set out by the NAIG Council bid requirements, from the provincial and federal governments. That once sustaining provincial and federal funding has been confirmed, the City of Victoria enter into conversation with the Host Nation about the details of the City’s administrative, in-kind and/or financial support.

 

North American Indigenous Games (NAIG) Supporting Motion

 

 

[Addenda]

 

 

ADJOURNMENT OF COMMITTEE OF THE WHOLE

 

 

 

CONVENE COUNCIL MEETING

 

 

 

MOTION TO CLOSE THE DECEMBER 14, 2017 COUNCIL MEETING TO THE PUBLIC

That Council convene a closed meeting that excludes the public under Section 90 of the Community Charter for the reason that the following agenda items deal with matters specified in Sections 90(1) and/or (2) of the Community Charter, namely:

         Section 90 1(c)labour relations or other employee relations;

         Section 90 1(e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

         Section 90 1(i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

         Section 90 1(k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

 

 

 

APPROVAL OF CLOSED AGENDA

 

 

 

READING OF CLOSED MINUTES

 

 

1.

 

 

Minutes from the closed meeting held September 21, 2017

 

 

 

 

2.

 

 

Minutes from the closed meeting held October 19, 2017

 

 

 

 

UNFINISHED BUSINESS

 

 

 

CORRESPONDENCE

 

 

 

NEW BUSINESS

 

 

3.

 

 

Proposed Municipal Service

--S. Thompson, Director of Finance

 

 

 

 

4.

 

 

Land

--P. Rantucci, Head of Strategic Real Estate

 

 

 

 

5.

 

 

Appointment

--C. Coates, City Clerk

 

 

 

 

6.

 

 

Appointment

--C. Coates, City Clerk

 

 

 

 

7.

 

 

Legal Advice

--L. van den Dolder, Assistant City Solicitor

 

Referred from the December 7, 2017 Meeting

 

 

 

 

8.

 

 

Employee Relations

--J. Jenkyns, Acting City Manger

 

Referred from the December 7, 2017 Meeting

 

 

 

 

CONSIDERATION TO RISE & REPORT

 

 

 

ADJOURNMENT

 

 

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